JOB DESCRIPTION:
TERMS OF REFERENCE (TOR)
REQUEST FOR BID (RFB) FOR ENDLINE STUDY FOR GHANA AGROFORESTRY FOR IMPACT (GAIM) PROJECT
Important TOR Information and Dates
TOR Name: Request for Bid (RFB) for Endline Study for Ghana Agroforestry for Impact (GAIM) Project
User Department: Programme Directorate
Location of Contracting Entity: Nairobi-Kenya or Accra – Ghana
Correspondence Language(s): English
TOR Package Available from: 03/06/2026
Tender Package Pickup Location:
Fairtrade Africa Website
Deadline for Offer Submission:
17/06/2026 at 17:00 hrs GMT
Submit Offers to:
[email protected]
Fairtrade Africa reserves the right to accept or reject any late offers
Questions and Answers (Q&A)
If any, Submit Questions in writing to: [email protected]
Last Day for Questions: 10/06/2026
Questions will be answered by: 11/06/2026
Questions will be answered through: [email protected]
Purpose and Objective of the Consultancy
Deliverables
Deliverable
Description of deliverable
Main activities to be carried out to achieve this deliverable
Inception report
The document must not exceed 10 pages.
It must include at least:
Draft evaluation report
The main document should not exceed 20 pages; additional appendices may be included.
The document must include at least:
Appendices must include:
Final evaluation report
See above
Timeframe
The consultant is expected to submit ALL deliverables outlined above within twelve weeks. The tentative start date for this consultancy is 1st July 2026.
• Asunafo North Municipal Cooperative Cocoa Farmers Union – further referred to as ‘Asunafo North’ (about 10,000 members)
• Kukuom Cooperative Cocoa Farmers and Marketing Union – hereafter referred to as ‘Kukuom’ (3,601 members)
• Kuapa Kokoo Farmers Union (KKFU) – further referred to as ‘KKFU’ (about 84,000 members)
• Measurement of the final progress of the logical framework indicators (efficiency/effectiveness). A comparative analysis with the baseline and the midline evaluation data is also expected.
• Qualitative assessment of project management, including value judgements based on OECD criteria (Effectiveness, Impact, Sustainability, Relevance and Coherence). As part of phase 1 of the project, the focus will be on Relevance and Coherence.
• The changes to which the project has contributed, and more specifically, the project’s capacity to create a favourable environment for the adoption of dynamic agroforestry in Ghana, and its capacity to be scaled up to West Africa;
• The beneficiaries’ capacity building and empowerment supported by the project;
• The key risks to sustaining project outcomes, and how can they be mitigated;
• The quality of the relationships established between the project and the project stakeholders. More precisely, the organisational structure (including the volunteer involved in the project) and its capacity to expand to a second country (Sierra Leone) in phase 2 of the project will be assessed;
• The influence of the project on public policy, gender, youth and climate related themes.
• Identification of lessons learned from both the management model implemented and from local experiences, formulated as recommendations as to improve project execution.
• Organisation of an inception meeting: to review project indicators, as well as evaluation criteria, with the GAIM team.
• Collection of primary information based on qualitative and quantitative methods. This includes reviewing sample calculations, developing and validating tools, and collecting information in the field, both face-to-face and virtually/by telephone.
• Cleaning the database, calculating indicators, developing tables, graphs and discussion comparing the data obtained by indicator with the baseline data and the mid-term evaluation (already reported).
• Preparation of the final evaluation report.
• Presentation of the final evaluation results to the project stakeholders.
• Timeline, detailed activities and milestones
• Team roles
• Details of the methodology that will be used including quantitative and qualitative approaches
• Data collection tools
• Inception meeting between the consultant team and the GAIM team
• Adjustment of the data collection tools, such as surveys and semi-structured interviews (Consultant team)
• Review and approval of tools prior to data collection (GAIM team)
• An executive summary with the main conclusions
• Summary table of the indicator matrix with the results obtained in the final evaluation compared to the baseline evaluation and the interim evaluation, each indicator with its respective breakdown. (Effectiveness)
• Results of the project evaluation based on the OECD criteria: Efficiency, impact, sustainability, relevance and coherence
• Triangulated analysis of each indicator and its comparison with the baseline results and the mid-term evaluation
• Methodological process and scope of the final evaluation
• Lessons learned from the management model implemented and local experiences
• Recommendations for improving project implementation
• Methodological process
• Final versions of the tools used in the final evaluation for collecting quantitative and qualitative data in the field
• Updated databases
• Presentation (PowerPoint) with summary of the final evaluation report
• Working files (scripts, files with calculations and table/graph design)
• Logistics for information gathering (consultant team and GAIM team)
• Face-to-face and virtual data collection (Consultant team)
• Data analysis (Consultant team)
• Preparation of the draft report (Consultant team)
• Review of the quality of the data collected (GAIM team)
• Review of the draft report (GAIM team)
• Adjustments to the draft report (Consultant team)
• Approval of the final report (GAIM team)
REQUIRED SKILLS:
• Graduate qualifications/expertise in social, agricultural, environmental or economic sciences
• Knowledge of statistics, quantitative and qualitative data analysis methods, and the ability to interpret and analyse context and triangulate sources and methods
• Excellent command of statistical software and tools for data collection
• Strong report writing, editing and analysis skills.
• Knowledge of the context and reality of agriculture and/or cocoa in Ghana
• Knowledge of development principles and approaches.
HOW TO APPLY:
How To Apply
Submission Guidelines
The consultant(s) for the assignment must be registered and have the full statutory requirements to work in Ghana.
Technical and Financial proposals from interested consultants or consultancy firms should include but not limited to the following elements:
A complete CV of the consultant(s)/lead consultant(s) outlining the relevant skills and experience
In the case of teams: roles and responsibilities of the team, including CVs of team members.
Contactable references from organizations with whom similar assignments have been undertaken outlining the consultants’/lead consultants’ role, performance and the project deliverables
Technical proposal detailing the proposed methodology and workplan
Financial proposal inclusive of all applicable taxes with detailed budget for the assignment.
Evaluation Criteria
The evaluation method for this procurement will be Quality and Cost Based Selection (QCBS). Technical criteria will account for 70% of the weight while Cost/Financial score will account for 30% of the weight.
Mandatory/ Eligibility Criteria
Copy of Valid Tax Compliance/Clearance Certificate
Copy of Registration/Incorporation Certificate
Payment Schedule
The total contract value shall be paid in installments linked to the satisfactory completion and approval of agreed deliverables.
An initial payment of 30% will be made upon submission and approval of the inception report, including the survey methodology, workplan and data collection tools.
A second installment of 40% will be paid upon submission of the draft baseline report and presentation of preliminary findings to project stakeholders.
The final 30% will be paid upon submission and formal approval of the final baseline report, incorporating all comments from the project stakeholders.
Documentary resources available
The following documents will be made available to the selected consultants:
GAIM full project proposal including the indicators of the logframe
GAIM baseline and midline studies
GAIM land tenure study
GAIM capitalisation study
DAF profitable study – Preliminary findings
GAIM project monitoring tools
GAIM intermediary report submitted to AFD
GAIM quarterly report to FTA
Notes on events held as part of the GAIM project with stakeholders in the cocoa sector.
To apply please submit a proposal with the above specifications to [email protected] with copy to Myriam Bessibes to [email protected], by 17th June 2026.
Indicate in the email subject line GAIM Endline Study.
Fairtrade Africa reserves the right to interview and appoint applicants prior to the closing date of this consultancy.
Only shortlisted applicants shall be contacted.
Qualifications
Qualified
