JOB DESCRIPTION:
This position entails supervising day-to-day accounting functions and handling financial transactions with precision. In collaboration with the Country Director, the Finance and Administration Officer maintains transparency and fairness in procurement activities, ensuring adherence to Spark’s procurement and financial regulations. Additionally, the role manages office administration, strategic planning, logistical coordination, and the execution of other essential tasks to support Spark leadership in Ghana. Ideal candidates will demonstrate a strong history of excellence in financial management and administrative oversight.
We seek a highly motivated Finance professional to oversee financial planning, analysis, and reporting responsibilities. The ideal candidate will possess strong analytical and problem-solving skills, with meticulous attention to detail and a commitment to accuracy. Qualified applicants must have a bachelor’s degree in Finance, Accounting, Economics, or a related field, along with at least three years of progressive experience in financial management or accounting roles. Proficiency in financial software, advanced Excel skills, and a solid understanding of GAAP are essential. Additionally, the ability to interpret financial data, develop strategic recommendations, and communicate findings to stakeholders is required. This position involves preparing financial statements, managing budgets, ensuring compliance with regulatory standards, and collaborating with cross-functional teams to support organizational decision-making.
Administrative and logistical duties are carried out to ensure smooth operations, including managing schedules, coordinating resources, and maintaining accurate records. Responsibilities involve handling correspondence, organizing meetings, and overseeing supply procurement and distribution. Strong organizational skills, attention to detail, and proficiency in office software are essential. Additionally, the ability to prioritize tasks, communicate effectively, and work under deadlines is required.
Oversee banking and accounting functions, which encompass daily bookkeeping, cash reconciliation, and bank correspondence, specifically for operations in Ghana.
Oversee the monthly financial close process and perform detailed account reconciliations to ensure accuracy and compliance with accounting standards.
Engage in both internal and external audit processes to ensure compliance with established standards and regulatory requirements.
Facilitate the annual planning and budgeting process by coordinating resources, analyzing financial data, and ensuring alignment with organizational objectives.
Prepare cash flow projections to ensure adequate and timely availability of funds for both routine operational needs and strategic program initiatives.
Receive and evaluate regular financial progress reports submitted by Partners, subsequently undertaking appropriate measures to address performance-related matters.
Deliver training sessions for Partner staff and offer capacity-building initiatives to enhance their abilities in planning, implementing, monitoring, and reporting on received funds.
The incumbent will supervise the day-to-day administrative operations of Spark in Ghana.
Assist in facilitating the seamless integration of new employees by coordinating the setup of their workspaces and ensuring they have access to all essential resources.
Coordinate the logistical arrangements for all program-related initiatives, ensuring the efficient transportation and lodging of staff and stakeholders.
Oversee the procurement, tracking, and replenishment of office supplies and program materials to maintain optimal inventory levels and prevent shortages.
Oversee the deployment and upkeep of office technology assets—including computers, printers, and phones—to ensure consistent functionality and accessibility whenever required.
Ensure that office facilities are maintained in accordance with all health and safety regulations, addressing any operational or structural issues promptly to uphold a secure and compliant work environment.
Oversee the entire procurement lifecycle, beginning with the identification of requirements and culminating in the acquisition of necessary supplies and services.
Ensure procurement activities are executed with transparency, fully adhering to Spark’s established procurement policies and financial regulations.
• Engage in contract discussions with suppliers to secure favorable pricing and ensure prompt receipt of products and services.
Develop and nurture partnerships with suppliers and service providers, guaranteeing their adherence to the office’s specified requirements and quality benchmarks.
Prepare and process invoices with precision, guaranteeing timely payments in strict adherence to contractual obligations.
Candidates must possess a strong proficiency in problem-solving, with the ability to analyze complex situations and implement effective solutions efficiently. Exceptional communication skills are essential to collaborate effectively with team members and stakeholders at all levels. Proficiency in relevant software and tools is required, along with a solid understanding of industry best practices. Problem-solving abilities, both analytical and creative, are crucial for overcoming challenges and driving continuous improvement.
WHO WE ARE LOOKING FOR:
Essential:
Requires a Bachelor’s degree in Education or a related field with a focus on educational theory or pedagogy. Candidates must demonstrate proficiency in classroom management techniques coupled with a strong foundation in curriculum development and instructional strategies. Essential competencies include effective communication skills to engage students and collaborate with colleagues, as well as a commitment to fostering inclusive learning environments. Prior experience in teaching or instructional roles is highly advantageous.
With a proven track record in a relevant field, you bring hands-on experience in [specific area, e.g., project management, software development, or customer service]. Your background includes successfully executing [specific tasks or projects], along with a deep understanding of [key skills or methodologies]. You have a strong ability to [specific skill, e.g., analyze data, lead teams, or troubleshoot technical issues], ensuring efficient and effective outcomes. Additionally, familiarity with [specific tools, systems, or industry standards] is essential to your ability to perform at a high level. Your experience enables you to navigate challenges with confidence while delivering measurable results.
Technical Proficiency: Demonstrates a strong command of relevant technical tools, software, and systems essential to the role, including industry-standard applications and platforms. Applicants should possess hands-on experience with data analysis, programming languages, or specialized equipment pertinent to the position. Familiarity with emerging technologies and the ability to quickly adapt to new systems are highly valued. Proficiency in these areas ensures efficient problem-solving, accurate project execution, and seamless collaboration with technical teams.
Effective communication is essential, requiring strong written and verbal abilities to convey ideas clearly and engage with stakeholders at all levels. Active listening and adeptness in articulating complex concepts are crucial for fostering collaboration and resolving conflicts. Proficiency in both formal and informal communication channels ensures alignment with team objectives and enhances overall productivity.
Flexibility
At our organization, we offer a dynamic and collaborative work environment designed to foster professional growth and innovation. Our team is committed to delivering excellence, driven by a shared passion for making a meaningful impact in our industry. We value individuals who thrive in a fast-paced setting, possess a strong work ethic, and are eager to contribute to our collective success. By joining us, you will be part of a supportive culture that encourages creativity, continuous learning, and mutual respect. Together, we strive to achieve ambitious goals while maintaining a healthy work-life balance.
A bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain Management, or a closely related discipline is required.
Requires at least four years of hands-on experience in a related professional field.
• Demonstrates advanced expertise in utilizing Microsoft Office applications and related technologies to enhance productivity and facilitate seamless information sharing.
Possesses a solid grasp of competitive procurement methodologies and best practices.
• Consistently upholds ethical standards and demonstrates unwavering integrity in all professional interactions and decision-making processes.
• Demonstrates exceptional ability to collaborate effectively and build strong interpersonal relationships.
• Demonstrates exceptional organizational abilities, particularly in planning and maintaining meticulous attention to detail.
Demonstrated proficiency in fundamental accounting principles, accounting systems, and compliance with Ghana’s tax regulations is required.
Demonstrates advanced proficiency in the Microsoft Office suite and Google Workspace applications, including Google Docs, Sheets, Slides, and Forms.
• Experience using collaboration tools such as Slack, Trello, and Asana to support administrative tasks.
Possesses exceptional proficiency in both verbal and written communication.
Possesses strong proficiency in both written and verbal English communication.
Demonstrates exceptional skill in articulating ideas with precision and clarity, adapting communication style to resonate with diverse stakeholders.
Demonstrates flexibility in adjusting to evolving circumstances and thrives within fast-paced, ever-changing settings.
You will become part of an internationally diverse team, comprising professionals from ten different countries, united by a shared commitment to our collective vision.
You’ll enjoy the latitude to shape your position according to your strengths, bringing fresh perspectives, forward-thinking solutions, and incisive inquiries to the table. Your input is valued as we champion creativity, strategic foresight, and thoughtful challenges in redefining our shared objectives.
We recognize and prioritize the importance of maintaining a healthy work-life balance, ensuring you have adequate time for rest, personal rejuvenation, and well-deserved vacations.
You’ll become part of a forward-thinking organization that is rapidly expanding and offers well-defined opportunities for professional development and long-term career progression.
To submit your application, please adhere to the following instructions provided in this section. Ensure all necessary materials are prepared and submitted in accordance with the outlined procedures. If you have any questions regarding the application process, do not hesitate to seek clarification before proceeding.
Interested candidates should submit their application materials through the designated portal or email address provided on the company’s careers page. Please ensure your resume highlights relevant experience and qualifications that align with the position’s requirements. A cover letter outlining your interest in the role and how your skills meet the job’s demands is strongly encouraged. Submissions will be reviewed on a rolling basis, so early application is advised to maximize consideration. For any inquiries regarding the application process, contact the hiring team via the specified method outlined in the job posting.
To submit your application, please utilize the following link: https://sparkmicrogrants.bamboohr.com/careers/168
Qualifications
Bachelor’s Degree
Experience Required
4 years
