JOB DESCRIPTION:
The Terms of Reference (Tor) outline the purpose, scope, responsibilities, and expectations for a given project, role, or initiative. They serve as a formal agreement detailing key deliverables, timelines, reporting structures, and stakeholder requirements. The document ensures clarity on objectives, methodologies, and resource allocations while defining the roles of all involved parties. Additionally, it may include guidelines for evaluation, compliance standards, and any constraints or risks that must be addressed. The Tor is typically used to align team members, secure approvals, and provide a roadmap for execution, ensuring accountability and transparency throughout the process.
An Invitation to Bid is issued for the Edline Study of the Ghana Agroforestry for Impact (GAIN) Project.
The Terms of Reference (TOR) contain essential details and deadlines pertinent to this role. Applicants must carefully review these documents to understand the project’s scope, deliverables, and timelines. The provided dates outline key milestones, submission requirements, and any critical periods for engagement. Ensuring full compliance with these guidelines is mandatory for consideration. Familiarity with the TOR is expected to facilitate accurate interpretation of project expectations and obligations.
For the Request for Bid (RFB) titled “Edline Study for the Ghana Agroforestry for Impact (GAIN) Project,” interested vendors are invited to submit proposals.
The Program Directorate is the designated user department for this position, overseeing strategic initiatives and operational delivery within the organization. This role requires close collaboration with cross-functional teams to ensure alignment with broader organizational goals, while actively contributing to the planning, execution, and monitoring of key programs. The successful candidate will support policy development, coordinate stakeholder engagement, and assist in resource allocation to drive programmatic success. Strong analytical skills, leadership capabilities, and a keen understanding of program management principles are essential to fulfill the responsibilities of this role effectively.
Location of the Contracting Entity is either Nairobi, Kenya or Accra, Ghana.
Correspondence will be conducted exclusively in English.
A Term of Reference (TOR) document will be accessible starting June 3, 2026.
The designated area for collecting tender packages is specified as follows:
Fairtrade Africa’s digital platform serves as a vital resource for stakeholders across the continent, offering comprehensive information on fair trade practices, certification standards, and organizational updates. The website facilitates seamless engagement by providing access to educational materials, news articles, and interactive tools designed to support producers, traders, and consumers in navigating the fair trade landscape. Additionally, it ensures transparency by publishing reports, case studies, and compliance guidelines to uphold ethical sourcing and equitable partnerships. The platform is optimized for user accessibility, featuring multilingual support and a responsive design to accommodate diverse audiences.
Offer submissions must be received no later than the specified deadline.
The deadline for submissions is June 17, 2026, at 5:00 PM GMT.
Submit proposals to the designated recipient for consideration.
[email protected]
Fairtrade Africa maintains the prerogative to accept or decline any submissions received after the specified deadline.
Facilitates a dynamic platform for users to submit and resolve inquiries through a structured Question and Answer (Q&A) framework. Engages participants by addressing their queries with accurate, timely responses while ensuring clarity and comprehensiveness. Requires a keen attention to detail to interpret and clarify questions, as well as expertise in the relevant subject to provide meaningful solutions. Demonstrates strong communication skills to convey information effectively, fostering engagement and satisfaction among users. Prioritizes organization to manage multiple inquiries efficiently, ensuring that responses adhere to established guidelines and standards.
If you have any inquiries, please send your questions in writing to the provided email address at [email protected].
The deadline for inquiries is October 6, 2026.
Inquiries can be directed until November 6, 2026.
Inquiries can be directed to [email protected] for further assistance.
The consultancy aims to deliver strategic advisory services, offering expert insights and innovative solutions tailored to address complex business challenges. Its primary goal is to assist organizations in enhancing operational efficiency, driving sustainable growth, and achieving long-term success through data-driven decision-making and best practices. The consultancy focuses on fostering collaboration with clients to identify key opportunities, mitigate risks, and implement actionable strategies that align with their objectives. Additionally, it emphasizes continuous improvement, ensuring that recommendations are not only effective in the short term but also scalable and adaptable to evolving market conditions.
Ensure all assigned deliverables are completed accurately and submitted within the designated timelines. Collaborate with cross-functional teams to align on project objectives and requirements. Validate deliverables against established criteria to confirm they meet quality standards before final submission. Address any discrepancies or feedback promptly to ensure timely resolution and adherence to stakeholder expectations. Maintain clear documentation of all deliverables for auditing and future reference purposes.
Deliverable
Description of deliverable
Key responsibilities and duties to accomplish this deliverable includes:
We welcome applications from qualified candidates to prepare a comprehensive inception report, which will establish the foundational framework for the project. The selected professional must demonstrate expertise in research, strategic planning, and data analysis to ensure the report meets all specified objectives. Responsibilities include conducting thorough desk research, engaging with key stakeholders through interviews or consultations, and synthesizing findings into a cohesive document. Proficiency in report writing, attention to detail, and the ability to meet tight deadlines are essential. Familiarity with relevant industry standards and prior experience in similar assignments will be advantageous.
The document should be limited to a maximum length of 10 pages.
It must include at least:
Compile and prepare comprehensive evaluation reports with meticulous attention to detail, ensuring all findings, analyses, and recommendations are accurately documented and presented in a clear, structured format.
The primary document must remain within a 20-page limit, though supplementary appendices may be added as needed.
The document must include at least:
Appendices should comprise the following:
Compile and present a comprehensive final evaluation report detailing all findings, analyses, and recommendations derived from the assessment process, ensuring clarity and thoroughness in documenting performance metrics, outcomes, and identified areas for improvement for stakeholders.
See above
Timeframe
The consultant is required to complete and submit all specified deliverables within a twelve-week timeframe. The proposed commencement date for this engagement is 1st July 2026.
Tsunami North Municipal Cooperative Cocoa Farmers Union, henceforth referred to as ‘Asunafo North,’ comprises approximately 10,000 members.
Custom Cooperative Cocoa Farmers and Marketing Union, henceforth denoted as ‘Kukuom,’ comprises a membership base of 3,601 individuals.
Kuala Kokomo Farmers Union (KOFU), hereinafter referred to as ‘KOFU,’ comprises approximately 84,000 members.
The final progress of the logical framework indicators, encompassing both efficiency and effectiveness, will be measured. Additionally, a comparative analysis against baseline and midline evaluation data will be conducted.
A thorough qualitative evaluation of the project’s management will be conducted, incorporating value-based assessments grounded in the OECD framework—namely, Effectiveness, Impact, Sustainability, Relevance, and Coherence. During the initial phase of the project, particular emphasis will be placed on evaluating Relevance and Coherence.
The project has significantly influenced changes, particularly in fostering a conducive environment for the adoption of dynamic agroforestry in Ghana, while also demonstrating scalability potential across West Africa.
The project will enhance the capacities and empower the beneficiaries through targeted capacity-building initiatives.
Key risks that could jeopardize the sustained success of project outcomes must be identified, along with strategic mitigation measures to address them proactively.
The assessment will evaluate the strength of the connections forged between the project and its stakeholders, with particular focus on the organizational framework—including the involvement of volunteers—and its adaptability to scale operations to a second country, Sierra Leone, during phase 2 of the project.
The project significantly impacts public policy formulation, gender equality initiatives, youth development programs, and climate change mitigation strategies, thereby fostering meaningful progress across these critical domains.
Analyzing the management model and local experience to extract key lessons, then translating these insights into actionable recommendations for enhancing project execution.
• Conduct an inception meeting to examine project indicators and evaluation criteria with the GAIN team.
• Collection of primary information based on qualitative and quantitative methods. This includes reviewing sample calculations, developing and validating tools, and collecting information in the field, both face-to-face and virtually/by telephone.
We sanitize the database, compute key indicators, and construct tables and graphs to analyze the data against baseline metrics and the previously documented mid-term evaluation findings.
The final evaluation report will be prepared as part of the deliverables. This involves compiling and analyzing data, ensuring accuracy, and presenting findings in a structured format. The report will adhere to established guidelines and deadlines to meet organizational requirements.
The final evaluation results will be presented to the project stakeholders, ensuring clear communication of findings and insights.
• The project encompasses a comprehensive timeline, outlining key activities and significant milestones to ensure structured progress and accountability throughout the initiative.
We are seeking dedicated professionals to join our collaborative team, where each member plays a critical role in driving project success. Candidates should possess strong communication skills to facilitate seamless collaboration and problem-solving within the group. Key responsibilities include actively contributing to team meetings, sharing innovative ideas, and meeting deadlines to support collective goals. Ideal applicants will demonstrate adaptability, a proactive mindset, and a commitment to fostering a positive work environment. Proficiency in relevant tools and technologies is required to effectively execute assigned tasks.
The methodology will integrate both quantitative and qualitative techniques, providing a comprehensive analytical framework. Quantitative methods will facilitate numerical data analysis, while qualitative approaches will offer deeper contextual insights. This dual approach ensures a robust and nuanced understanding of the subject.
Data collection tools are employed to systematically gather, record, and manage information from various sources, ensuring accuracy and efficiency in the process. These tools may include software applications, surveys, questionnaires, or automated systems designed to capture relevant data points. Proficiency in data collection methodologies, attention to detail, and the ability to interpret and organize collected information are essential requirements for this role. Responsibilities involve selecting appropriate tools, implementing data gathering techniques, maintaining data integrity, and preparing reports to support decision-making processes. Strong analytical skills and familiarity with data storage and retrieval systems are also necessary to ensure seamless operations.
An initial consultation session will be organized to facilitate alignment between the consultant team and the GAIN team.
Revise and enhance the sentence structure and vocabulary while preserving all original details:
The Consultant team is responsible for customizing data collection instruments, including surveys and semi-structured interviews, to align with project objectives and ensure optimal data quality.
Review and authorize tools before data collection processes are executed by the GAIN team to ensure compliance and accuracy.
An executive summary encapsulating the primary findings will be prepared, highlighting key insights and recommendations derived from the analysis.
The document presents a summary table of the indicator matrix, showcasing the results from the final evaluation in comparison to both the baseline and interim evaluations. Each indicator is accompanied by a detailed breakdown to highlight performance changes over time.
The project evaluation, conducted in accordance with OECD standards, assesses key performance dimensions including efficiency, impact, sustainability, relevance, and coherence.
Conducted a triangulated analysis of each indicator by comparing it against baseline results and the mid-term evaluation findings to ensure a comprehensive assessment.
The methodological approach and ultimate scope of the final evaluation must be meticulously defined to ensure clarity, rigor, and alignment with project objectives. This entails establishing a structured framework for data collection, analysis, and interpretation, tailored to the specific goals and context of the assessment. The scope will delineate the boundaries of the evaluation, specifying the key parameters, stakeholders, and deliverables required to comprehensively assess outcomes and impact. Additionally, the process will incorporate systematic methodologies to validate findings, mitigate biases, and uphold ethical standards throughout the evaluation lifecycle.
Lessons drawn from the implemented management model and accumulated local insights shape ongoing improvements and strategic decisions.
To enhance the effectiveness of project execution, analyze current processes, identify potential inefficiencies, and propose actionable strategies that streamline workflows, mitigate risks, and optimize resource allocation for successful project completion.
• Methodological process
• Prepares the definitive versions of the instruments employed in the concluding assessment phase to gather both quantitative and qualitative field data.
Updated databases regularly to ensure accurate and current information was maintained, enhancing data integrity and accessibility for all users.
Prepare a PowerPoint presentation that concisely summarizes the key findings of the final evaluation report, ensuring clarity and visual effectiveness.
• Working files (scripts, files with calculations and table/graph design)
• Coordinate logistics for information gathering, involving both the consultant team and the GAIN team.
Conducting both in-person and remote data collection initiatives, the Consultant team plays a pivotal role in gathering essential information to drive informed decision-making and strategic insights.
• Conducting in-depth data analysis in collaboration with the Consultant team to derive actionable insights and support strategic decision-making.
The Consultant team is tasked with compiling a preliminary draft report.
Ensuring the accuracy and integrity of data collected by the GAIN team is a key responsibility, involving thorough evaluation of data quality.
• Conduct a thorough examination of the draft report prepared by the GAIN team.
Adjustments will be made to the draft report prepared by the Consultant team as necessary.
• Final report authorization is conducted by the GAIN team.
Seeking a candidate with a strong foundation in data analysis, proficiency in statistical software, and experience handling large datasets. Must possess excellent communication skills to articulate insights effectively and collaborate across teams. The ideal applicant will demonstrate adaptability in a fast-paced environment, attention to detail, and the ability to troubleshoot technical challenges.
Qualifications or expertise in the social, agricultural, environmental, or economic sciences at the graduate level are required.
Possesses strong proficiency in statistical techniques, quantitative and qualitative data analysis methodologies, and adept at interpreting and assessing contextual information while effectively cross-verifying findings through multiple sources and analytical approaches.
Proficient in utilizing advanced statistical software and data collection tools with a high level of expertise.
Proven expertise in crafting well-structured reports, refining content through meticulous editing, and conducting thorough data analysis.
Proficiency in the agricultural landscape and cocoa industry within Ghana is essential, encompassing a comprehensive understanding of the sector’s dynamics and operational realities.
• Solid understanding of foundational development principles and methodologies.
To initiate the application process, please follow the outlined instructions to submit your materials. Ensure all requested documents and information are included to facilitate a smooth review. Should you encounter any challenges during submission, do not hesitate to reach out for assistance. Timely and complete applications will be given priority consideration.
Applicants interested in this position can submit their materials through the designated application portal or via email to the provided contact address. Ensure all required documents, including a resume, cover letter, and relevant certifications, are included with the submission. The application deadline is strictly enforced, and late submissions will not be considered. Only shortlisted candidates will be contacted for further evaluation.
Applicants must adhere to the following submission guidelines to ensure their materials are considered for review. All documents should be submitted in PDF format, with a maximum file size of 10MB, and must include a cover letter, resume, and any relevant certifications or portfolios. The subject line of the email should clearly state the position title and applicant’s full name. Late or incomplete submissions will not be accepted. Ensure all materials are free of errors and formatted professionally to reflect attention to detail.
The individual(s) engaged for this assignment must possess valid registration and satisfy all statutory requirements to practice professionally in Ghana.
Technical and Financial proposals from interested consultants or consultancy firms should include but not limited to the following elements:
A comprehensive curriculum vitae (CV) for the consultant(s) or lead consultant(s), detailing pertinent skills and relevant professional experience, must be submitted.
Should circumstances involve teamwork, detailed delineation of each member’s roles and responsibilities is required, alongside the inclusion of their curriculum vitae.
Suitable references from previous employers or organizations where comparable projects have been completed, detailing the consultant or lead consultant’s contributions, effectiveness, and the resulting project outcomes, must be provided.
A comprehensive technical proposal outlining the proposed methodology and detailed work plan will be developed. This document will outline the strategic approach, procedural steps, and timeline required to execute the project effectively. It will include a thorough breakdown of methodologies, resource allocation, milestones, and deliverables to ensure alignment with project objectives.
A comprehensive financial proposal, encompassing all relevant taxes, must be provided, along with a meticulously itemized budget for the assignment.
We will assess candidates based on their qualifications, experience, and alignment with the role’s objectives. Key areas include educational background, relevant work history, and specialized skills pertinent to the position. Applicants must demonstrate proficiency in [specific skills or tools] and possess [specific certifications or degrees] when applicable. Additional considerations involve problem-solving abilities, teamwork, and adaptability to dynamic work environments. Strong communication skills and a track record of achieving measurable results will also factor into the evaluation process.
The evaluation methodology for this procurement will utilize the Quality and Cost Based Selection (QCBS) approach, where technical criteria will constitute 70% of the total weighting, and the cost/financial score will represent the remaining 30%.
To qualify for consideration, candidates must fulfill specific mandatory eligibility criteria. These requirements are essential for ensuring the suitability of applicants for the role. Fulfillment of these criteria is a prerequisite for proceeding to subsequent stages of the selection process.
A current and valid Tax Compliance or Clearance Certificate is required to be eligible for consideration.
Certified copy of the Certificate of Registration or Incorporation must be provided as part of the application process. This document serves as formal verification of the entity’s legal establishment and must be current, legible, and issued by the relevant government authority. All supporting materials should be submitted in their original form or as officially certified duplicates to ensure compliance with regulatory standards.
The compensation structure includes bi-weekly pay periods, with salaries disbursed every other Friday. Direct deposit is the preferred payment method, though physical checks may be issued upon request. All earnings are processed in compliance with federal and state tax regulations, ensuring accurate withholding for applicable deductions. Employees are encouraged to review their pay stubs for transparency regarding gross wages, net pay, and itemized deductions.
The contract value will be disbursed in installments, contingent upon the satisfactory fulfillment and formal approval of the designated deliverables.
Upon completion and approval of the inception report—which must encompass the survey methodology, work plan, and data collection tools—a 30% initial payment will be disbursed.
Upon submission of the draft baseline report and presentation of preliminary findings to project stakeholders, a subsequent installment of 40% will be disbursed.
Upon finalization and official endorsement of the comprehensive baseline report, which includes all feedback from project stakeholders, the remaining 30% of the payment will be disbursed.
We offer a comprehensive array of documentary materials to support your research and project needs. These resources encompass historical records, legal documents, academic publications, and archival collections, among others. Access to these materials is subject to specific eligibility criteria and usage guidelines, which are clearly outlined in our terms and conditions.
The chosen consultants will receive access to the following documentation.
We are seeking a comprehensive GAIN full project proposal that outlines the log frame indicators in detail. The document should clearly define all project objectives, specify the corresponding log frame indicators, and demonstrate how these indicators will effectively measure progress and outcomes. Ensure the proposal includes a thorough analysis of baseline data, targets, and methodologies for data collection and evaluation, with a focus on achieving measurable results.
Conducting GAIN baseline and midline studies with precision and thoroughness is essential to our research initiatives. These comprehensive studies form the foundation for assessing progress and informing strategic decisions. Your responsibilities will include diligently collecting and analyzing data, ensuring accuracy at every stage, and adhering to established protocols. A strong analytical mindset, attention to detail, and proficiency in statistical tools are critical for success in this role. Additionally, you will collaborate with cross-functional teams to interpret findings and contribute to actionable insights that drive organizational goals forward.
We are seeking a qualified professional to conduct an in-depth analysis of land tenure systems as part of our research initiative. The ideal candidate must possess a strong academic background in land management, property rights, or a related field, along with at least five years of relevant experience. Proficiency in qualitative and quantitative research methodologies is essential, and familiarity with land tenure policies and legal frameworks is highly preferred. Responsibilities include collecting and analyzing data, engaging with stakeholders, drafting reports, and presenting findings to key stakeholders. Strong analytical, communication, and project management skills are required to ensure the successful completion of this study.
GAIN Capitalization Study seeks to evaluate capital structures and market valuations within the private equity sector. Candidates must possess a strong academic background in finance, economics, or related fields, alongside proficiency in financial modelling and valuation techniques. Responsibilities include conducting in-depth analyses of portfolio companies, assessing debt and equity structures, and preparing comprehensive reports on capitalization trends. Ideal applicants will demonstrate analytical rigor, attention to detail, and the ability to interpret complex financial data.
Preliminary findings from a profitable study conducted by DAF indicate promising outcomes, with key insights yet to be fully analyzed. Initial results suggest potential opportunities for growth and optimization within the organization’s current strategies. Further evaluation will be necessary to validate these conclusions and determine actionable steps moving forward.
GAIN project monitoring tools are designed to oversee and manage project performance, ensuring adherence to timelines, budgets, and quality standards. These tools provide real-time data analytics, progress tracking, and risk assessment capabilities to facilitate informed decision-making. They support collaboration among team members, streamline communication, and enhance transparency across project stakeholders. Key requirements include proficiency in data analysis, familiarity with project management methodologies, and experience with relevant software platforms. Responsibilities involve configuring and maintaining the tools, generating performance reports, and addressing any issues that may arise during implementation.
An intermediary report detailing GAIN’s progress was submitted to AFD, outlining key developments and findings.
Each quarter, GAIN submits a comprehensive report to the Financial Transactions and Reports Analysis Centre of Canada (FTA), detailing all relevant financial activities and compliance measures undertaken during that period.
Notes on events conducted under the GAIN project, which involve engagement with key stakeholders in the cocoa industry, are compiled for review.
Please ensure your proposal, detailing the outlined specifications, is submitted to [email protected] with a copy to Myriam Besides at [email protected] by June 17, 2026.
In the subject line of the email, please specify “GAIN Edline Study.”
Fairtrade Africa may conduct interviews and make hiring decisions for this consultancy position before the application deadline.
Shortlisted candidates will receive notification; no communication will be sent to those not selected.
Qualifications
Qualified
