We are seeking an experienced professional to join our team in the role of [Job Title]. The ideal candidate will possess a minimum of [X] years of experience in [relevant field/industry] and hold a [specific degree or certification, if applicable]. Proficiency in [specific skills or software] is essential, along with strong analytical, communication, and problem-solving abilities. Key responsibilities include [list 1-2 key responsibilities], while also collaborating with cross-functional teams to [additional responsibility]. The successful applicant will demonstrate a commitment to [core value or goal, if applicable] and contribute to [specific outcome or team objective]. This position offers opportunities for professional growth and the chance to make a meaningful impact within our organization.
Experienced professionals are encouraged to submit their applications for the position of Project Secretary at Winamp Health Research Centre, situated in Winamp North Municipality within the Bono-East Region.
Brief Job Description
The incumbent will be tasked with ensuring seamless communication both internally and externally, serving as a liaison between the institution and its stakeholders. This role entails managing incoming calls by providing prompt responses and directing inquiries to the appropriate personnel, coordinating and maintaining schedules for meetings, and offering administrative support to staff as needed.
Full-time contractual employment is the designated arrangement for this position.
• The position is offered for an initial term of one year, with the possibility of renewal.
Provides receptionist support by managing the front desk, greeting visitors, and handling incoming calls, ensuring a professional and welcoming environment. Responsible for directing inquiries to appropriate staff, maintaining visitor logs, and coordinating meeting room bookings. Maintains office supplies inventory, organizes mail distribution, and assists with administrative tasks as needed. Demonstrates strong communication skills, proficiency in office software, and the ability to multitask in a fast-paced setting.
Proficiently manage and respond to inquiries received through both telephone and electronic correspondence, ensuring prompt, accurate, and courteous communication with clients or stakeholders.
Maintain an organized and up-to-date record-keeping system for files, contacts, and the employee directory.
Draft correspondence, reports, memoranda, and meeting minutes with precision and clarity.
Responsible for managing office equipment and supplies, as well as processing requisitions to ensure adequate inventory levels are maintained.
Help coordinate staff schedules, appointments, and daily operational duties in collaboration with team members.
Organize and disseminate messages, memoranda, and other written communications efficiently and in a timely manner.
Maintains departmental files and records in an organized, accurate, and up-to-date manner to ensure compliance with internal and regulatory standards.
Support the preparation of presentations and reports by contributing content, data analysis, and visual elements as needed.
Organize conference calls and document detailed notes and action items throughout meetings.
Execute various administrative duties such as organizing and maintaining files, as well as duplicating documents via photocopying.
• Complete all additional responsibilities as designated by KHRC.
Skilled candidates must demonstrate proficiency in a range of technical and interpersonal competencies essential for the role. Key requirements include strong analytical abilities to interpret complex data, effective communication skills to convey insights clearly, and meticulous attention to detail to ensure accuracy in all deliverables. Additionally, the ability to collaborate with cross-functional teams and manage multiple priorities under tight deadlines is imperative. Proficiency in industry-specific software and tools, along with a commitment to continuous learning and adaptability to evolving technologies, is also expected.
Holders of a Bachelor’s degree in Secretarial Studies and Management or an equivalent accredited certification from a recognized institution are required.
With a minimum of three years of clerical work experience, the ideal candidate will bring a solid foundation in administrative duties and office management. This role demands proficiency in handling routine office tasks, maintaining accurate records, and providing efficient support to ensure seamless operations. The selected individual must demonstrate meticulous attention to detail, strong organizational skills, and the ability to multitask in a fast-paced environment.
Proficient familiarity with commonly used software applications, including but not limited to the Microsoft Office Suite, is required.
Demonstrates strong self-motivation and the capacity to manage tasks without constant supervision.
Conduct oneself with a high degree of professionalism and organization at all times.
Experts in both written and oral communication are required.
Maintaining and organizing a dynamic calendar of activities with a focus on prioritization is an essential requirement for this role.
Demonstrated ability to collaborate effectively within a group, fostering a cooperative and productive work environment.
Demonstrates meticulous attention to detail, ensuring accuracy and precision in all tasks and deliverables.
Confident communication and decision-making skills are necessary for this position. The ability to project assurance and conviction in all professional interactions is required.
Individuals must demonstrate strong organizational abilities and effective time management capabilities to maintain productivity and meet deadlines efficiently.
Aptitude for taking independent action and demonstrating proactive problem-solving skills.
Demonstrates exceptional capability to prioritize tasks and allocate time efficiently while overseeing multiple responsibilities simultaneously.
To initiate the application process, we invite interested candidates to submit their materials as outlined below. Candidates are encouraged to carefully review the application instructions provided on our official careers’ portal. Ensure all required documents, including a resume, cover letter, and any supplementary materials, are prepared in advance. Submission should be made through the designated application portal by the specified deadline to be considered for review.
To initiate the application process, please follow the instructions provided in the official application portal. Ensure all required documents are submitted accurately and within the specified timeframe. Include a detailed cover letter outlining your qualifications and how they align with the position’s requirements. A current resume highlighting relevant experience and skills is mandatory. Late or incomplete applications will not be considered. For inquiries, refer to the contact information listed in the job posting.
Applicants must submit a single attachment—either a Microsoft Word document or PDF—containing their full Curriculum Vitae, Cover Letter, and relevant certificates, demonstrating their qualifications for the position. Applications will be accepted exclusively from June 1, 2026, to June 12, 2026, via the link: https://kintampo-hrc.org/khrc_employment/. Only shortlisted candidates will receive further communication. Additionally, applicants should include their functional email address and mobile phone number in the application letter, along with the contact details—including email and telephone numbers—of two professional referees.
Qualifications
BA
Experience Required
3 years
