We are seeking a highly motivated professional to fill the role of [Job Title]. The ideal candidate will possess a minimum of [X years] of relevant experience in [industry/field], along with a proven track record of [specific skills or achievements]. Proficiency in [specific software, tools, or methodologies] is essential, and familiarity with [related technologies or processes] is highly desirable. The successful applicant will be responsible for [key responsibility 1], [key responsibility 2], and [key responsibility 3], among other duties. Strong analytical, problem-solving, and communication skills are required, and the ability to work both independently and collaboratively in a fast-paced environment is critical. This position offers the opportunity to contribute to [key project, team, or company goal] while working alongside a dynamic and innovative team.
Qualified individuals are encouraged to submit their applications for the position of Project Secretary at the Winamp Health Research Centre, located in the Winamp North Municipality of the Bono-East Region.
Brief Job Description
The incumbent will manage internal and external communications, handling and redirecting incoming phone calls, coordinating meeting schedules, and offering administrative assistance to staff members.
Full-time contractual employment is offered for this position.
• This position is offered for an initial term of one (1) year, with the possibility of renewal upon satisfactory performance and mutual agreement.
The role encompasses a range of receptionist responsibilities, including managing front desk operations, greeting and assisting visitors, answering and directing incoming calls, maintaining visitor logs, and coordinating meeting room bookings. Additionally, the position requires handling administrative tasks such as filing, data entry, and preparing correspondence. Strong organizational skills, professional communication, and proficiency with office software are essential. The ideal candidate will demonstrate attention to detail, adaptability, and a customer-focused approach in a fast-paced environment.
Respond to inquiries received through telephone and electronic mail channels, ensuring prompt and courteous communication with clients and stakeholders.
Maintains a comprehensive and organized record-keeping system to manage files, contacts, and the employee directory efficiently.
Craft correspondence, reports, memoranda, and meeting minutes, among other documents, ensuring accuracy and professionalism in all written communications.
Responsibilities include managing office equipment and supplies, as well as processing requisitions to ensure inventory levels are maintained.
Provide support to staff in organizing schedules, managing appointments, and handling daily operational duties to ensure smooth workflow efficiency.
The incumbent will be responsible for managing the dissemination and distribution of all incoming and outgoing correspondence, including messages and memos, ensuring timely and accurate delivery to the appropriate recipients.
Responsible for organizing, updating, and safeguarding all departmental files and records to ensure compliance with organizational policies and regulatory standards.
Prepare and support the development of presentations and reports to ensure clarity and accuracy in conveying information.
Organize conference calls and record detailed minutes of each meeting for future reference.
Responsibilities include managing administrative duties such as organizing files and producing copies via photocopying.
• Undertake any additional responsibilities as assigned by KHRC.
Required expertise includes proficiency in project management methodologies, strong analytical skills to interpret complex data sets, and adeptness in utilizing industry-standard software tools. Candidates must demonstrate effective communication abilities to collaborate across teams and stakeholders, along with a keen attention to detail to ensure accuracy in reporting and documentation. Additionally, prior experience in a similar role within the relevant sector is essential, as is the capacity to multitask and prioritize responsibilities in a fast-paced environment. A commitment to continuous learning and adaptability to evolving industry trends is also highly valued.
Holds a Bachelor’s degree in Secretaryship and Management Studies, conferred by a reputable and fully accredited educational institution.
• Minimum of three years of professional clerical experience required.
• Proficient in utilizing widely adopted software applications, such as those included in the Microsoft Office Suite.
Demonstrates strong self-motivation and the capacity to manage responsibilities with minimal supervision.
• Maintains a polished, professional demeanor at all times.
Proficient in both written and oral communication, demonstrating a high level of clarity and effectiveness.
• Skilled in organizing and managing calendars to ensure timely scheduling and prioritization of activities.
Team collaboration skills are essential, enabling effective cooperation with colleagues across various departments to achieve shared objectives. Strong interpersonal abilities facilitate seamless communication and foster a productive work environment. These skills ensure alignment with team goals and enhance overall project outcomes through collective effort and mutual support.
Requires meticulous attention to detail to ensure accuracy and quality in all tasks performed.
Confidently demonstrates strong self-assurance and belief in one’s abilities to perform tasks effectively and make informed decisions under pressure, while maintaining a professional and approachable demeanor in all interactions.
• Demonstrates exceptional organizational abilities and proficient time management.
Demonstrates a proactive mindset and the capacity to take initiative in driving tasks forward.
Demonstrates strong organizational skills with the capacity to prioritize tasks and work efficiently under multiple deadlines.
To initiate the application process, please follow the outlined steps provided below.
Please submit your application along with your resume and a cover letter explaining your qualifications and why you are a strong fit for this role. Include any relevant certifications or supporting documents that demonstrate your expertise. Ensure your application is submitted before the deadline to be considered. If you have any questions, feel free to reach out to the hiring manager for clarification.
Applicants are requested to submit a single attachment containing their full Curriculum Vitae, Cover Letter, and all relevant certificates in either MS Word or PDF format, demonstrating their qualifications for the position between June 1, 2026, and June 12, 2026. Applications should be sent via the designated link at https://kintampo-hrc.org/khrc_employment/. Only those shortlisted will receive further communication. Additionally, candidates must include their active email addresses and mobile phone numbers in the application letter, along with two (2) professional referees, each providing their functional email and telephone contact details.
Qualifications
BA
Experience Required
3 years
