JOB DESCRIPTION:
Qualified candidates are encouraged to apply for the position of Project Secretary at the Winamp Health Research Centre, located in the Winamp North Municipality of the Bono-East Region.
Brief Job Description
The incumbent will be tasked with managing internal and external communications for the institution. Key responsibilities involve handling incoming calls, redirecting them as necessary, organizing meetings, and offering administrative assistance to colleagues.
Full-time contract employment is being offered for this position.
• Duration: One (1) year (renewable)
The role involves managing front-desk operations, including greeting visitors, directing calls, and handling administrative tasks. Responsibilities include maintaining office correspondence, scheduling appointments, and providing exceptional customer service. Additionally, the position requires proficiency in office software, strong organizational skills, and the ability to multitask efficiently. Excellent communication and interpersonal abilities are essential to ensure smooth daily operations.
• Respond to inquiries received through both phone and email channels.
• Oversee and update the organization’s filing system to ensure accurate record-keeping of documents, contacts, and employee directories, maintaining data integrity and accessibility.
• Prepare letters, reports, memoranda, meeting minutes etc.
Responsibilities include managing office equipment and supplies, as well as submitting requisitions to ensure timely inventory replenishment.
Assist team members by coordinating schedules, managing appointments, and handling daily operational tasks to ensure smooth workflow and efficiency.
Organize and circulate correspondence, including messages and memos.
Responsible for the organization and upkeep of all departmental files and records, ensuring accuracy, completeness, and compliance with relevant regulations and internal policies.
Contribute to the preparation and delivery of presentations and the compilation of reports.
Conference calls should be arranged, and meeting notes and minutes must be documented throughout the sessions.
• Perform administrative tasks, including filing and photocopying.
Conduct additional tasks as delegated by KHRC as required.
REQUIRED SKILLS:
Candidates must possess strong analytical abilities to interpret complex data and derive actionable insights, alongside exceptional problem-solving skills to address challenges efficiently. Proficiency in project management methodologies, such as Agile or Scrum, is essential for overseeing initiatives and ensuring timely delivery. Excellent communication skills are required to collaborate effectively with cross-functional teams and stakeholders, both verbally and in writing. Experience with industry-standard software tools, including Microsoft Office Suite and project management platforms, is necessary. A Bachelor’s degree in a relevant field, such as Business Administration or Computer Science, is typically required. Additionally, candidates should demonstrate adaptability to evolving priorities and a commitment to continuous learning.
You must hold a Bachelor’s degree in Secretaryship and Management Studies, or an equivalent qualification, from an accredited and reputable institution.
• A minimum of three years of professional clerical experience is required for this role.
Proficient in utilizing widely used software applications, such as those in the Microsoft Office Suite.
• Ability to work independently.
Conducted oneself in a manner that reflects professionalism and organization.
You should possess outstanding abilities in both written and verbal communication.
• Experience in maintaining and prioritizing calendar of activities.
• Demonstrates strong interpersonal abilities with a proven track record of collaborating effectively within cross-functional teams to achieve shared objectives.
Attention to detail is essential for this role, ensuring accuracy and precision in all tasks.
Confidence is essential for this role, as it empowers you to make decisive choices, engage with stakeholders effectively, and navigate challenges with assurance. You must demonstrate self-assurance in your abilities to communicate ideas clearly, lead initiatives, and adapt to evolving circumstances with poise. This trait enables you to inspire trust in colleagues, foster collaboration, and drive progress toward shared objectives.
Demonstrated ability to manage multiple priorities efficiently while maintaining high levels of productivity and meeting deadlines.
• Ability to be proactive and use of initiative.
Demonstrates strong organizational skills and the capacity to prioritize tasks efficiently while handling multiple responsibilities simultaneously.
Interested candidates are invited to submit their application materials for consideration. Please ensure all required documents and information are provided as specified to facilitate the review process. If you meet the qualifications and are eager to contribute to our team, don’t hesitate to apply at your earliest convenience.
To submit your application, please follow the provided instructions or visit the designated platform to complete the necessary steps. Ensure all required documents, such as your resume and cover letter, are prepared and uploaded in the specified format. Double-check that you meet the outlined qualifications and responsibilities before finalizing your submission. If any additional materials or information are requested, include them to strengthen your application. Timely submission is strongly encouraged to ensure consideration for the position.
Applicants are required to submit a single, consolidated application comprising their full Curriculum Vitae, a personalized cover letter, and all relevant certificates, formatted as either a Microsoft Word document or PDF. The submission period for applications runs from June 1, 2026, to June 12, 2026. All applications must be sent exclusively through the portal at https://kintampo-hrc.org/khrc_employment/. Only candidates selected for further consideration will receive a response. Additionally, applicants must include their functional email addresses and mobile phone numbers in the cover letter, along with two professional referees—each with their respective functional email addresses and telephone contacts.
Qualifications
BA
Experience Required
3 years
