We are seeking a highly motivated individual to fill the role of [Job Title], responsible for [key responsibility 1], [key responsibility 2], and [key responsibility 3]. The ideal candidate will possess a [specific degree or certification], with [X years] of relevant experience in [industry/field]. Proficiency in [specific software/tool] and strong analytical skills are essential for success in this position. The successful applicant will collaborate closely with [team/department], ensuring [specific outcome or goal]. Additionally, they will be expected to [responsibility 4], while maintaining compliance with [industry regulations/company policies]. Excellent communication and organizational abilities are required to thrive in this dynamic environment.
This position is accountable for supervising day-to-day accounting activities and overseeing financial transactions. In collaboration with the Country Director, the Finance and Administration Officer guarantees ethical and equitable procurement of goods and services, adhering strictly to Spark’s procurement and financial policies. The role is also tasked with managing office administration, strategic planning, logistical coordination, and executing other essential responsibilities to support Spark’s leadership in Ghana. Ideal candidates will possess a strong background in financial management and administrative oversight, demonstrating a history of excellence in these areas.
Responsible for overseeing financial operations, including budgeting, forecasting, financial reporting, and risk management, the Finance team ensures accurate financial data, compliance with regulations, and strategic financial planning to support organizational growth and stability. This role requires expertise in financial analysis, proficiency with accounting software, and strong analytical and communication skills to collaborate with stakeholders across departments. Key responsibilities involve managing financial transactions, preparing detailed financial statements, conducting audits, and providing actionable insights to guide executive decision-making. Candidates must hold a degree in finance, accounting, or a related field, along with relevant certifications such as CPA or CFA, and possess prior experience in a financial management or advisory capacity.
Handles a variety of administrative and logistical tasks to ensure smooth operations and efficient workflow. Responsible for coordinating schedules, managing documentation, and facilitating communication between departments. Maintains records, organizes meetings, and supports team activities as needed. Ensures compliance with organizational policies and procedures while assisting in resource allocation and inventory tracking.
Oversee banking operations and accounting functions, encompassing daily bookkeeping tasks, cash reconciliation processes, and bank-related correspondence specifically for the Ghanaian branch.
Oversee the monthly financial close process and perform detailed account reconciliations to ensure accuracy and compliance with accounting standards.
Engage actively in both internal and external audits to assess compliance, evaluate processes, and ensure adherence to established standards and regulations.
Assist with the yearly planning and budgeting initiatives to ensure alignment with organizational objectives and resource allocation.
Compiles cashflow forecasts to maintain adequate liquidity for routine operational needs and strategic initiatives by ensuring funds are available when required.
Receive and evaluate regular financial progress reports submitted by Partners, subsequently implementing necessary measures to address performance-related matters.
Offer specialized training sessions for Partner staff, focusing on capacity building to effectively plan, monitor, implement, and prepare reports on funds received.
Responsible for managing the day-to-day administrative operations of Spark in Ghana.
Assist in the integration of new hires by coordinating the setup of their workspaces and ensuring they receive all required resources.
Coordinate the logistical arrangements for all program-related events, which encompass arranging transportation and lodging for staff and stakeholders.
Oversee the inventory of office supplies and program materials to maintain sufficient stock levels at all times.
• Oversee the allocation and upkeep of office equipment—including computers, printers, and phones—to ensure optimal functionality and accessibility when required.
Responsible for managing the upkeep of office facilities while ensuring adherence to all health and safety standards.
• Oversee the entire procurement lifecycle, beginning with the identification of requirements and culminating in the acquisition of necessary supplies and services.
Ensure procurement activities are carried out with full transparency and strict adherence to Spark’s established procurement policies as well as applicable financial regulations.
Skilled in engaging with vendors to finalize agreements that optimize expenditures while guaranteeing punctual receipt of essential goods and services.
Ensure ongoing communication and collaboration with suppliers and service providers to guarantee they consistently fulfill the office’s needs and uphold established quality standards.
Prepare invoices accurately and process them promptly to ensure payments are made within the specified timeframe and in strict adherence to the contract terms.
REQUIRED SKILLS INCLUDE proficiency in data analysis and financial modeling, with a strong command of Excel and financial software. Candidates must possess excellent communication skills, both written and verbal, to effectively convey complex information to stakeholders. Analytical thinking and problem-solving abilities are essential for identifying trends, assessing risks, and making data-driven decisions. Familiarity with ERP systems and ERP implementation methodologies is preferred. Knowledge of accounting principles and financial reporting standards is also required. Additionally, the role demands the ability to collaborate cross-functionally and manage multiple priorities in a fast-paced environment.
WHO WE ARE LOOKING FOR:
Essential:
Education
Experience
Technical Proficiency:
Demonstrates a strong command of relevant technical tools, systems, and methodologies, ensuring efficient and accurate performance of job duties. Maintains up-to-date knowledge of industry advancements to apply best practices in daily operations. Leverages expertise in specialized software, equipment, or platforms to troubleshoot issues, optimize workflows, and support cross-functional collaboration. Identifies opportunities to enhance productivity through the integration of innovative technologies and process improvements.
Skilled in articulating ideas clearly and confidently, both verbally and in writing, with the ability to tailor messages to diverse audiences. Demonstrates active listening to understand perspectives and foster collaboration. Proficient in adapting communication styles to suit various contexts and stakeholders, ensuring clarity and alignment.
Flexibility
We invite you to explore the advantages of joining our team and discover the meaningful impact you can make in this role. Collaborate with a dynamic organization that values innovation, professional growth, and a supportive work environment where your contributions are recognized and rewarded. Benefit from comprehensive training, mentorship opportunities, and access to industry-leading resources designed to help you thrive in your career.
A bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain, or a closely related discipline is required.
Requires a minimum of four years of hands-on experience in a related field.
Proficient in leveraging MS Office software applications and related technologies to enhance operational efficiency and facilitate seamless information sharing.
Possesses a solid grasp of competitive procurement methodologies and best practices.
Maintaining unwavering ethics and integrity is essential for this role.
• Exceptional ability to collaborate effectively and build strong interpersonal relationships.
Demonstrated ability to maintain meticulous organization, with a strong focus on strategic planning and precision in executing tasks.
Individuals applying for this role must possess a solid foundation in core accounting principles, along with hands-on experience with accounting systems. Additionally, a thorough understanding of Ghana’s tax regulations and compliance requirements is essential for success in this position.
Proficient in utilizing the MS Office suite as well as Google Workspace applications, including Google Docs, Sheets, Slides, and Forms.
Proficient in utilizing collaboration platforms such as Slack, Trello, and Asana to streamline and support administrative operations.
Demonstrates exceptional proficiency in both verbal and written communication, ensuring clarity and effectiveness in all professional interactions.
Demonstrated proficiency in clear and articulate English communication, encompassing both written and verbal interactions.
Demonstrates exceptional clarity and precision in communication, adept at customizing messages to align with the intended audience.
Demonstrates flexibility and resilience in navigating shifting priorities and evolving circumstances within a fast-paced setting.
As a valued member of our globally diverse team, you will collaborate with professionals from ten different countries, all united by a shared commitment to our collective vision.
You will enjoy significant independence to tailor your position according to your strengths and aspirations. We actively encourage you to contribute fresh perspectives, share bold visions for what lies ahead, and pose thoughtful, strategic inquiries to drive progress.
We recognize and prioritize the importance of work-life balance, including the time you need for relaxation, leisure, and personal reflection.
You will become part of an expanding organization that offers structured pathways for professional development and upward mobility.
Interested parties are invited to submit their application for consideration. To be considered, please ensure your submission includes all necessary documentation and meets the outlined criteria. Detailed instructions regarding the application process will be provided upon request.
To submit your application, please adhere to the following instructions. Begin by visiting the designated online portal, where you can access the application form. Ensure all required fields are completed accurately with up-to-date information. Prepare and attach any necessary documents, such as your resume, cover letter, and professional references, in the specified format. Review your submission thoroughly before finalizing to confirm accuracy and completeness. If you encounter any technical difficulties, consult the portal’s support resources or contact the provided assistance channel for guidance. Submissions received after the designated deadline will not be considered.
Interested candidates are encouraged to submit their applications through the provided link: https://sparkmicrogrants.bamboohr.com/careers/168.
Qualifications
Bachelor’s Degree
Experience Required
4 years
