JOB DESCRIPTION:
This role is responsible for overseeing daily accounting operations and managing financial transactions. Working closely with the Country Director, the Finance and Administration Officer ensures transparent and fair procurement of goods and services in compliance with Spark’s procurement and financial regulations. The role oversees office administration, planning, coordination and the delivery of other critical tasks in support of the Spark leadership in Ghana. We are looking for exceptional candidates with a proven track record at managing finances and administration.
Finance
Administration and Logistics
• Manage banking and accounting, including daily bookkeeping, cash reconciliation and correspondence responsibilities for the bank in Ghana
• Manage the monthly close and account reconciliations
• Participate in internal and external audits
• Support the annual planning and budgeting process
• Prepare cashflow forecasts, ensuring sufficient and timely availability of funds for day to day activities as well as cash for strategic program activities
• Receive and review periodic financial progress reports from Partners and take relevant action on performance
• Provide training to Partner staff and capacity development to plan, implement, monitor and report on funds received
• Oversee the daily administrative procedures of Spark in Ghana
• Assist with the onboarding process for new employees, including setting up workspaces and providing necessary resources.
• Coordinate the logistics of all program-related activities, including the transportation and accommodation of staff and stakeholders.
• Manage the inventory of office supplies and program materials, ensuring adequate stock levels.
• Supervise the distribution and maintenance of office equipment (computers, printers, phones), ensuring they are operational and available when needed.
• Oversee the maintenance of office facilities, ensuring compliance with health and safety regulations.
• Manage the procurement process, from identifying needs to purchasing supplies and services.
• Ensure that procurement activities are conducted transparently and in line with Spark’s procurement policies and financial regulations.
• Negotiate contracts with vendors to ensure cost-effective purchasing and timely delivery of goods and services.
• Maintain relationships with suppliers and service providers, ensuring they meet the office’s requirements and quality standards.
• Prepare and process invoices, ensuring that payments are made on time and in accordance with contract terms.
REQUIRED SKILLS:
WHO WE ARE LOOKING FOR:
Essential:
Education
Experience
Technical Proficiency:
Communication Skills
Flexibility
WHY WORK WITH US?
• A bachelor’s degree in Accounting, Finance, Business Administration, Supply or a relevant field
• Minimum of 4 years of relevant work experience
• High proficiency in MS Office software applications and technology for efficiency and information sharing.
• Good understanding of competitive procurement practices.
• Demonstrated ethics and integrity.
• Strong collaboration and interpersonal skills.
• Excellent organizational skills with an emphasis on planning and attention to detail.
• Experience in and understanding of essential accounting principles, accounting systems and Ghana tax requirements
• Strong knowledge of MS Office suite and Google Workspace (Google Docs, Sheets, Slides, and Forms).
• Familiarity with collaboration tools (e.g., Slack, Trello, Asana) used for administrative functions.
• Excellent oral and written communication skills.
• Ability to communicate effectively in English, both written and spoken.
• Ability to communicate clearly and concisely, tailoring messages to the audience.
• Ability to adapt to change and work in a dynamic environment.
• You will be joining a dynamic team that hails from ten countries around the world and is committed to our vision
• You will have the freedom and autonomy to make your role your own. We want to hear your innovative ideas, your vision for the future, and your critical questions.
• We respect and value work-life balance and your need for downtime, vacation, and reflection.
• You will join a dynamic and growing organization with a clear pathway to learning and career advancement.
HOW TO APPLY:
How To Apply
Follow the link to apply: https://sparkmicrogrants.bamboohr.com/careers/168
Qualifications
Bachelor’s Degree
Experience Required
4 years