JOB DESCRIPTION:
Qualified candidates are encouraged to apply for the position of Project Secretary at Winamp Health Research Centre, located in Winamp North Municipality, Bono-East Region.
Brief Job Description
The incumbent will be tasked with managing internal and external communications, handling and directing incoming phone calls, coordinating meetings, and assisting other staff members as needed.
We are seeking a full-time contract position with a commitment of 40 hours per week for the duration of the assignment, providing a stable and consistent work schedule.
The position is offered for a fixed term of one (1) year, with the possibility of renewal based on performance and organizational needs.
The role encompasses all receptionist duties, including greeting visitors, managing incoming calls, and providing administrative support. Additionally, the candidate will handle appointment scheduling, maintain accurate records, and ensure the front desk area remains organized and professional. Strong communication skills and a customer-focused approach are essential for effectively addressing inquiries and directing visitors to the appropriate personnel. Proficiency in office software and the ability to multitask in a fast-paced environment are also required.
Handle incoming inquiries received through both telephone and electronic mail channels with professionalism and efficiency.
Maintain an organized record-keeping system to manage files, contacts, and the employee directory efficiently.
Craft professional correspondence, including letters, reports, memoranda, and meeting minutes, with precision and clarity.
Responsibilities include managing office equipment and supplies, as well as processing requisitions to ensure inventory levels are maintained.
Support staff in organizing and managing schedules, appointments, and routine operational duties.
• Manage the preparation, sorting, and dissemination of correspondence, including messages and memos, to ensure timely delivery to the appropriate recipients.
Responsible for organizing, updating, and safeguarding all departmental files and records to ensure accuracy, accessibility, and compliance with organizational policies and regulatory standards.
Provide support in the preparation and development of presentations and reports.
Organize conference calls and document discussions by recording minutes and messages during meetings.
Execute various administrative duties, such as organizing documents, duplicating materials, and maintaining efficient office operations.
• Execute any additional responsibilities as designated by KHRC.
REQUIRED SKILLS:
• Holds a Bachelor’s degree in Secretaryship and Management Studies from an accredited and reputable institution.
• 3 years of clerical experience
Proficient in utilizing commonly used software applications, such as those included in the Microsoft Office Suite.
• Ability to work independently.
Conducted oneself in a polished and professional manner at all times, ensuring adherence to the highest standards of business etiquette and demeanor.
• Exceptional written and verbal communication skills.
• Proven ability to manage and prioritize a dynamic calendar of activities effectively.
Proven ability to collaborate effectively within multidisciplinary teams to achieve shared objectives.
Attention to detail is crucial, requiring meticulousness in executing tasks and ensuring accuracy across all responsibilities. The ideal candidate must demonstrate precision when reviewing information, identifying discrepancies, and maintaining high standards of quality in deliverables. Strong analytical skills and a commitment to thoroughness are essential to meet deadlines and uphold organizational expectations.
We seek a self-assured professional who demonstrates unwavering belief in their abilities and decisions. This individual must exhibit poise and conviction in all professional interactions, ensuring clarity and decisiveness in communication. A confident demeanor will be essential when addressing challenges, leading teams, or presenting ideas to stakeholders. The ideal candidate will maintain composure under pressure and inspire confidence in others through their actions and words.
Effectively prioritize tasks and manage schedules to meet deadlines consistently.
Demonstrates a proactive mindset and takes initiative in approaching tasks and challenges.
Demonstrated capacity to prioritize tasks effectively and maintain productivity amid multiple concurrent responsibilities.
Interested candidates should submit their application materials through the designated portal or email address provided in the job posting. Ensure your resume and cover letter clearly highlight your relevant qualifications, experience, and alignment with the role’s requirements. Be sure to include any requested documentation, such as references or certifications, to support your application. Late or incomplete submissions will not be considered, so adhere to the stated deadlines and instructions.
To submit an application, please follow the outlined procedure. Interested candidates should ensure they meet all specified qualifications and submit the required documents by the deadline. Applications must include a comprehensive resume, a cover letter outlining relevant experience, and any additional materials requested in the job posting. All submissions should be sent to the designated email address or portal as instructed. Late or incomplete applications will not be considered.
Prospective candidates are required to submit a single attachment containing their detailed Curriculum Vitae, a cover letter, and all relevant certificates in either MS Word or PDF format, demonstrating their qualifications for the position. Applications must be submitted between June 1, 2026, and June 12, 2026, via the designated portal at https://kintampo-hrc.org/khrc_employment/. Only those shortlisted for further consideration will receive notifications. Applicants are strongly encouraged to include their active email addresses and mobile phone numbers in the application letter, along with the contact details—including functional email addresses and telephone numbers—of two (2) professional referees.
Qualifications
BA
Experience Required
3 years
