JOB DESCRIPTION:
We are seeking a well-qualified candidate to fulfill the Terms of Reference (TOR) for this role, which outlines the essential criteria, duties, and expectations associated with the position. The selected individual will be tasked with executing the specified responsibilities in accordance with the established guidelines, ensuring compliance with all relevant standards and protocols. This position demands a strong understanding of the outlined requirements, as well as the ability to meet the outlined deliverables within the prescribed timeframe. The successful applicant will possess the necessary qualifications, experience, and competencies to effectively address the outlined scope of work while maintaining alignment with the broader objectives of the project or initiative.
REQUEST FOR PROPOSAL (RFP) FOR THE CONDUCT OF AN EDLINE STUDY UNDER THE GHANA AGROFORESTRY FOR IMPACT (GAIN) PROJECT
The position requires a clear understanding of Terms of Reference (TOR) and strict adherence to specified timelines. Essential dates for submission, review, and completion must be carefully noted and met without exception. Applicants should demonstrate strong organizational skills to ensure all deadlines are followed precisely. Compliance with TOR guidelines is mandatory, and any deviations may result in disqualification.
A Request for Bid (RFB) solicitation has been issued for the Edline Study associated with the Ghana Agroforestry for Impact (GAIN) Project.
The Program Directorate serves as the operational hub for program management within the organization, overseeing strategic initiatives and ensuring alignment with organizational objectives. This department collaborates with multiple stakeholders to drive program delivery, monitor progress against key performance indicators, and mitigate risks to maintain operational efficiency. It requires professionals with strong analytical skills, project management expertise, and the ability to communicate effectively across diverse teams. Responsibilities include developing program frameworks, coordinating interdepartmental efforts, and ensuring compliance with regulatory and internal policies. Ideal candidates will demonstrate leadership in managing cross-functional initiatives while fostering innovation and continuous improvement.
The contracting entity is located in either Nairobi, Kenya, or Accra, Ghana.
Fluent proficiency in English is required for this role, serving as the primary language for all written correspondence.
A Temporary Occupancy Right (TOR) package will be made available beginning June 3, 2026.
A designated facility serves as the designated point of collection for tender packages.
Fairtrade Africa operates an online platform dedicated to promoting equitable trade practices across the continent. The website serves as a central hub for information on fair trade initiatives, empowering producers, and fostering sustainable partnerships between farmers, workers, and businesses. It highlights success stories, advocacy efforts, and policy updates to raise awareness about fair trade’s impact on communities. Additionally, the site provides resources for producers seeking certification, tools for businesses interested in ethical sourcing, and educational materials to engage stakeholders in fair trade principles. Through dynamic content, the website aims to strengthen the movement’s visibility and drive positive change in Africa’s trade landscape.
Offer submissions must be received no later than the specified deadline.
At 17:00 GMT on June 17, 2026, the submission deadline for applications will be reached.
Prepare and submit bids or proposals to the designated recipient as directed.
[email protected]
Fairtrade Africa maintains the discretion to either consider or decline any submissions received after the designated deadline.
Facilitate a comprehensive Questions and Answers (Q&A) platform by addressing inquiries, providing detailed responses, and ensuring accuracy. Assist users in resolving issues, clarifying doubts, and offering guidance on relevant topics. Maintain a thorough understanding of company policies, products, and services to deliver precise information. Collaborate with cross-functional teams to gather insights and improve response quality. Monitor Q&A interactions to identify trends, enhance user satisfaction, and contribute to knowledge base improvements. Prioritize responsiveness, clarity, and professionalism in all communications.
Questions may be submitted in writing to [email protected] if applicable.
Final day for inquiries: October 6, 2026.
Responses to inquiries will be provided by June 11, 2026.
Questions can be directed to [email protected] for further clarification.
The consultancy is tasked with delivering strategic insights and actionable recommendations to enhance organizational performance, streamline operations, and foster sustainable growth. Its primary objective is to assess current business practices, identify areas for improvement, and develop customized solutions that align with client objectives. Additionally, the consultancy will facilitate knowledge transfer, ensuring clients can implement proposed changes effectively while maintaining long-term viability. This role requires a deep understanding of industry best practices, analytical rigor, and the ability to communicate complex findings clearly to stakeholders at all levels.
Deliverables
Ensure all assigned deliverables are completed punctually, meeting specified quality standards and client expectations. Maintain transparent communication to provide progress updates and promptly escalate any potential risks or obstacles. Collaborate closely with cross-functional teams to align efforts and optimize resource allocation for timely execution. Adhere to project timelines and reporting protocols while proactively identifying opportunities to enhance efficiency and deliver superior outcomes.
We require a meticulously crafted, comprehensive project deliverable that meets all specified requirements and quality standards. The deliverable must be completed within the established timeline, ensuring full alignment with project objectives and stakeholder expectations. It should demonstrate technical proficiency, thorough research, and clear, concise communication to facilitate seamless integration and adoption. Additionally, the deliverable must undergo rigorous validation to confirm accuracy, reliability, and compliance with all applicable guidelines and industry best practices.
To accomplish this deliverable, the primary tasks involve executing a series of structured actions designed to meet the established objectives. These responsibilities encompass a range of operational and strategic duties, ensuring alignment with project goals while addressing key performance indicators and stakeholder expectations. The role demands meticulous planning, efficient resource allocation, and consistent progress monitoring to guarantee timely and high-quality completion of the assigned deliverable.
The inception report serves as an initial project document outlining foundational details, objectives, and methodologies. It provides a comprehensive overview of the project’s scope, key stakeholders, and anticipated challenges while establishing a clear framework for subsequent phases. This report also identifies resource requirements, timelines, and risk assessment strategies to ensure alignment with organizational goals. Additionally, it facilitates stakeholder engagement by clarifying roles, responsibilities, and communication protocols to foster transparency and accountability throughout the project lifecycle.
A maximum length of 10 pages is required for the document.
It must include at least:
Prepare a comprehensive evaluation report that thoroughly analyzes and documents findings, ensuring all relevant data and observations are accurately recorded and presented in a clear, structured format for stakeholders’ review and decision-making purposes.
The primary document must remain under 20 pages, with supplementary appendices permitted.
The document should comprise the following essential elements at minimum:
Appendices should consist of the following elements: a comprehensive list of references cited throughout the document, supplementary data or research findings that support the main content, relevant charts, graphs, or tables to illustrate key points, additional case studies or examples that enhance understanding, and any relevant legal or regulatory documents that pertain to the subject. These appendices serve to provide further context, validate claims made in the text, and allow readers to verify or explore topics in greater depth. All appendices must be clearly labeled, properly formatted, and logically organized to ensure ease of reference and adherence to academic or professional standards.
Compile a comprehensive assessment report summarizing all findings, performance metrics, and outcomes to finalize the evaluation process.
See above
Timeframe
The consultant must finalize and submit every deliverable specified in the agreement within a twelve-week timeframe. The proposed commencement date for this consultancy engagement is July 1, 2026.
Tsunami North Municipal Cooperative Cocoa Farmers Union, hereinafter referred to as “Asunafo North,” encompasses a membership base of approximately 10,000 individuals.
Custom Cooperative Cocoa Farmers and Marketing Union, subsequently referred to as ‘Custom,’ encompasses a membership base of 3,601 individuals.
KOFU, formerly known as the Kuala Kokomo Farmers Union, comprises approximately 84,000 members across its network. This collective represents a significant force in agricultural development, uniting farmers under a shared mission of sustainable and equitable growth.
The role involves conducting an assessment of the logical framework indicators, specifically focusing on their efficiency and effectiveness. Additionally, it requires performing a comparative analysis using baseline data and midline evaluation results.
Qualitative evaluation of project management will encompass value-based assessments grounded in OECD criteria—namely, Effectiveness, Impact, Sustainability, Relevance, and Coherence—with Phase 1 concentrating on Relevance and Coherence.
The project has driven transformative changes, particularly by fostering an enabling environment for the widespread adoption of dynamic agroforestry in Ghana and demonstrating the potential for scalable expansion across West Africa.
The project will strengthen the beneficiaries’ skills and confidence through targeted capacity-building initiatives, fostering sustainable empowerment and long-term self-reliance.
• Identifying the critical risks that may impact the successful delivery and sustainability of project outcomes, along with strategies for their mitigation.
The assessment will evaluate the quality of relationships formed between the project and its stakeholders, with a focus on the organizational structure—including volunteers—and its capability to scale operations to a second country, namely Sierra Leone, during phase 2 of the project.
The project’s impact spans public policy, gender equity, youth development, and climate action, shaping initiatives in these critical areas.
Through careful analysis of the management model and local experiences, the role involves identifying key lessons learned and translating them into actionable recommendations to enhance project execution.
The inception meeting will be coordinated to assess project indicators and establish evaluation criteria in collaboration with the GAIN team.
Collecting foundational data through both qualitative and quantitative approaches, including examining sample computations, designing and verifying assessment instruments, and conducting field-based research—whether in person or remotely via phone or video conferencing.
Cleaning the database, computing key metrics, and designing tables, graphs, and analyses to contrast the collected indicator data against baseline figures and the previously documented mid-term evaluation results.
The final evaluation report is prepared as part of this role.
• Deliver final evaluation findings to project stakeholders in a comprehensive presentation format.
• A comprehensive schedule outlining key activities, deliverables, and critical milestones to ensure project progression and accountability.
We are seeking collaborative professionals to fill key team roles, where responsibilities include fostering open communication, driving project execution, and ensuring alignment with organizational objectives. Ideal candidates must demonstrate strong problem-solving skills, adaptability in dynamic environments, and a proactive approach to meeting deadlines. Proficiency in relevant tools and methodologies is required, along with the ability to mentor junior team members and contribute to a culture of continuous improvement. Experience in [specific industry/field, if applicable] is preferred, as is a track record of delivering measurable results in collaborative settings.
The methodology will incorporate both quantitative and qualitative research techniques, ensuring a comprehensive analytical framework. Quantitative methods will be applied to gather and process numerical data for statistical evaluation, while qualitative approaches will facilitate in-depth exploration through interviews, observations, or case studies. This dual approach aims to deliver robust insights by balancing measurable metrics with contextual understanding.
• Develop and implement data collection tools to systematically gather, record, and validate information from various sources, ensuring accuracy and completeness of datasets for analysis and reporting purposes.
• The consultant team and the GAIN team will convene an initial meeting to align on objectives and establish a collaborative framework for the project.
Revise and refine the data collection instruments, including surveys and semi-structured interviews, in alignment with project objectives and stakeholder requirements.
Before granting authorization, conduct a thorough evaluation and approval of all tools designated for data collection, as overseen by the GAIN team.
An executive summary will be prepared, highlighting the key findings and conclusions drawn from the analysis.
A detailed comparison table will be compiled, presenting the outcomes of the final evaluation in relation to both the baseline and interim evaluations, with each indicator accompanied by its specific breakdown, to assess overall effectiveness.
A thorough project evaluation has been conducted, assessing the initiative against key OECD criteria—namely efficiency, impact, sustainability, relevance, and coherence—to ensure a comprehensive and objective analysis of its performance and outcomes.
Performing a triangulated analysis of each indicator, we compare its performance against baseline results and the mid-term evaluation to ensure accuracy and alignment with established benchmarks. This methodical approach allows us to validate findings through multiple data sources, enhancing the reliability of our assessments. By systematically examining each indicator in relation to these reference points, we identify trends, discrepancies, and areas requiring further investigation to maintain rigorous analytical standards.
The methodological framework and final evaluation scope will be meticulously defined, outlining a systematic approach to assessing outcomes and ensuring comprehensive coverage of all relevant criteria.
Lessons gleaned from the applied management model and localized expertise have been incorporated into this initiative. Insights drawn from operational practices and contextual knowledge have shaped the framework of this project.
To enhance project execution, propose strategic improvements and best practices that align with organizational objectives and industry standards. Analyze current processes to identify inefficiencies, bottlenecks, or gaps, then develop actionable recommendations to optimize workflows, reduce costs, or accelerate timelines. Ensure suggestions are data-driven, feasible, and tailored to the project’s specific needs while fostering collaboration with stakeholders to gain buy-in and facilitate smooth implementation.
We implement a systematic, step-by-step methodological process to ensure thorough analysis and consistent results. This structured approach covers all phases of the project lifecycle, from initial research and data collection through to final validation and reporting. Key requirements include adherence to established protocols, rigorous attention to detail, and proficiency in relevant analytical tools and techniques. The process is designed to deliver accurate, reliable findings that meet or exceed organizational standards and stakeholder expectations. Responsibilities encompass documenting each stage of the workflow, maintaining clear communication with cross-functional teams, and continuously refining methods based on feedback and emerging best practices.
Finalized tools for the concluding assessment will be employed to gather quantitative and qualitative field data during the evaluation phase.
Updated and maintained databases to ensure accurate, up-to-date information across all systems, adhering to organizational standards and compliance requirements.
Prepare a comprehensive PowerPoint presentation that succinctly summarizes the key findings and conclusions from the final evaluation report. Ensure clarity and visual appeal to effectively communicate the main insights to stakeholders.
• Responsible for developing and maintaining working files, including scripts, calculation documents, and table/graph design files.
• Coordinate logistics for information gathering involving both the consultant team and the GAIN team.
Engage in both in-person and remote data collection activities as part of the Consultant team.
• Conduct in-depth data analysis as part of the Consultant team, evaluating information to derive actionable insights and support strategic decision-making.
A draft report is prepared by the consultant team.
• Ensure the integrity and accuracy of the data gathered by the GAIN team through thorough quality assessment and validation processes.
• Conduct a thorough evaluation of the draft report prepared by the GAIN team to ensure accuracy, clarity, and compliance with established standards.
Revise and finalize the draft report prepared by the Consultant team to ensure accuracy, clarity, and adherence to organizational standards before final submission.
The final report is subject to approval by the GAIN team.
Strong proficiency in [specific software/tools relevant to the role], exceptional analytical and problem-solving abilities, and excellent written and verbal communication skills are essential. Candidates must demonstrate a keen attention to detail, the capacity to work both independently and collaboratively within a team, and a commitment to upholding high standards of accuracy and efficiency. Prior experience in [relevant industry/function] and a proven track record of delivering results within tight deadlines will be highly valued. Additionally, familiarity with [specific methodologies, frameworks, or industry standards] is required, along with the ability to adapt to evolving priorities and technologies.
Hold a graduate-level degree with specialized knowledge or experience in social, agricultural, environmental, or economic sciences.
• Proficiency in statistical techniques, quantitative and qualitative data analysis methodologies, alongside the capability to interpret findings, contextualize data, and cross-verify information through multiple sources and analytical approaches.
Demonstrates proficiency in using statistical software and tools essential for data collection.
Exceptional proficiency in crafting, refining, and interpreting reports is essential, along with advanced editing capabilities and analytical expertise.
Individuals applying for this position must demonstrate a comprehensive understanding of the agricultural landscape in Ghana, specifically within the cocoa sector. Familiarity with the operational challenges, market dynamics, and socioeconomic factors influencing these industries is essential.
• Familiarity with development methodologies and best practices.
We welcome qualified applicants to submit their materials through our established application process. Please ensure your resume and cover letter are tailored to highlight your relevant skills and experiences. All submissions must be received by the specified deadline to be considered. For further details, refer to the application guidelines provided on our careers page.
To express interest in this opportunity, please submit your application materials through the provided submission portal. Ensure your submission includes a tailored cover letter, a comprehensive resume, and any additional documents specifically requested in the application instructions. All materials should be formatted professionally and demonstrate your qualifications in alignment with the outlined position requirements. Should you require further assistance or have inquiries regarding the application process, feel free to reach out to the designated contact person identified in the posting.
Candidates must adhere to the specified submission guidelines to ensure their applications are considered for review. All required documents should be compiled into a single PDF file, with a clear filename indicating the applicant’s full name and the position title. Ensure the PDF is no larger than 10MB to prevent delivery issues. Submissions must be sent via email to the designated address provided in the job posting by the stated deadline. Late submissions will not be accepted under any circumstances. Include a subject line formatted as “Application – [Position Title] – [Your Full Name].” Failure to comply with these guidelines may result in disqualification.
The consultant(s) assigned to this project must possess full legal authorization to provide services in Ghana and remain in compliance with statutory registration requirements.
Technical and financial proposals submitted by prospective consultants or consultancy firms must comprehensively address, but are not limited to, the following key components:
A comprehensive CV for each consultant or lead consultant, detailing pertinent skills and professional experience, is required.
For teams, provide a detailed account of each member’s roles and responsibilities, along with their respective CVs.
Distinguished references from comparable organizations must be provided, detailing the consultants’ or lead consultants’ responsibilities, accomplishments, and the outcomes of the projects they have completed. These references should clearly outline their involvement in similar assignments, emphasizing their performance and the tangible results delivered.
A comprehensive technical proposal outlining the proposed methodology, implementation strategy, and detailed work plan.
A comprehensive financial proposal encompassing all relevant taxes, accompanied by an itemized budget for the assignment, is required.
Evaluation Criteria encompass the essential competencies, skills, and attributes considered when assessing candidates for this role. These include a minimum of five years of relevant professional experience in a comparable position, along with demonstrated expertise in project management, data analysis, and cross-functional collaboration. Candidates must possess strong analytical and problem-solving capabilities, as well as advanced proficiency in Microsoft Office Suite and industry-specific software. Excellent written and verbal communication skills are required to effectively convey complex information to diverse stakeholders. The ideal applicant will exhibit leadership qualities, adaptability to evolving business needs, and a commitment to continuous professional development. Additional prerequisites may include certifications or specialized training pertinent to the field.
The evaluation framework for this procurement will utilize a Quality and Cost-Based Selection (QCBS) approach. Technical criteria will comprise 70% of the overall assessment weight, with Cost/Financial considerations accounting for the remaining 30%.
Candidates must meet the following essential qualifications to be considered for the position. Applicants should possess a minimum of a bachelor’s degree in a relevant field, along with at least three years of professional experience in a comparable role. Proficiency in industry-standard software and tools is required, as is the ability to demonstrate strong analytical and problem-solving skills. Additionally, excellent communication abilities, both written and verbal, are necessary. The ideal candidate will exhibit a proactive approach to work, a keen attention to detail, and the capacity to thrive in a fast-paced environment.
Prepare a current Tax Compliance or Clearance Certificate that remains valid throughout the application process.
Here’s the paragraph:
A certified copy of the Registration or Incorporation Certificate is required as part of the submission process. This document must be current, legible, and issued by the appropriate government authority to verify the legal establishment of the entity. Ensure the certificate includes all necessary details, such as the business name, registration number, and date of incorporation, to meet compliance standards. Failure to provide a valid copy may result in delays or rejection of the application.
Compensation will be distributed according to a structured payment schedule, with remuneration disbursed bi-weekly on designated Fridays via direct deposit.
The payments will be disbursed incrementally, contingent upon the successful fulfillment and formal acceptance of all mutually agreed-upon deliverables.
Upon submission and approval of the inception report—encompassing the survey methodology, work plan, and data collection tools—a 30% initial payment will be disbursed.
A subsequent payment, amounting to 40% of the total, will be disbursed once the preliminary draft report is submitted and the initial findings are presented to key project stakeholders.
The remaining 30% of the payment will be disbursed following the submission and official endorsement of the final baseline report, which incorporates all feedback from project stakeholders.
Available documentary resources encompass a comprehensive collection of reference materials, including scholarly articles, historical records, official reports, and primary source documents, all meticulously curated to support research and analysis requirements.
The chosen consultants will receive access to the following documents.
Prepare a comprehensive GAIN project proposal that incorporates the log frame indicators, ensuring all required elements are included to meet the specified objectives and outcomes.
Conducts GAIN baseline and midline studies to establish and evaluate key performance indicators and program outcomes.
Conducting an in-depth analysis of land tenure systems, this study focuses on evaluating ownership structures, usage rights, and regulatory frameworks to assess their impact on local communities and economic development. The research involves collecting and interpreting data on historical land allocation, current usage patterns, and legal constraints to identify disparities and opportunities for policy reform. Key responsibilities include engaging with stakeholders such as government agencies, landowners, and community representatives to gather insights, as well as drafting reports outlining findings and recommendations. Candidates should possess a strong background in land management, legal studies, or related disciplines, along with proficiency in qualitative and quantitative research methods. Excellent analytical skills and the ability to synthesize complex information are essential for success in this role.
GAIN is conducting a thorough study on capitalization practices to evaluate current methodologies and identify opportunities for improvement. This initiative aims to assess the effectiveness of existing capitalization strategies across various contexts and ensure adherence to industry standards. Participants in this study are expected to demonstrate a strong understanding of capitalization rules and their practical applications. Additionally, the study will analyze how capitalization impacts readability, professional communication, and compliance with regulatory guidelines. The findings will contribute to the development of refined capitalization guidelines tailored to enhance clarity and consistency in written materials.
The preliminary results of a profitability analysis conducted by DAF have been identified.
The GAIN project’s monitoring tools are designed to oversee and assess its ongoing progress systematically. These tools facilitate real-time tracking of key performance indicators, ensuring timely detection of any deviations from established benchmarks. They provide comprehensive data analytics, enabling stakeholders to evaluate project efficiency and identify areas requiring corrective action. Additionally, the tools support automated reporting, ensuring consistent and accurate documentation of project milestones and deliverables.
A progress report regarding GAIN has been submitted to AFD.
GAIN submits quarterly reports to the Foreign Trade Association (FTA), ensuring compliance with established regulatory standards and facilitating transparent communication of operational progress.
Here’s a professional version of your paragraph:
The document outlines key observations from events conducted under the GAIN initiative, engaging stakeholders across the cocoa industry.
To submit your application, kindly send a proposal adhering to the specified requirements to [email protected], with a copy to Myriam Besides at [email protected], no later than 17 June 2026.
In the email subject line, please specify “GAIN Edline Study.”
Fairtrade Africa may conduct interviews and select candidates before the closing date of this consultancy opportunity.
Only those applicants who are selected for further consideration will receive a response.
Qualifications
Qualified
