We are seeking a motivated professional to join our team in the role of [Job Title]. The ideal candidate will possess a Bachelor’s degree in [Relevant Field] or a related discipline, along with a minimum of [X] years of experience in [specific industry or role]. Proficiency in [key software, tools, or technical skills] is essential, and familiarity with [specific methodologies or industry standards] is preferred. The successful applicant will be responsible for [key responsibility 1], [key responsibility 2], and [key responsibility 3]. Strong analytical, communication, and problem-solving skills are required, along with the ability to work both independently and collaboratively in a fast-paced environment. Join us to contribute to [company mission or project] while advancing your career in a supportive and innovative setting.
Interested candidates are encouraged to submit their applications for the position of Project Secretary at Winamp Health Research Centre, located in Winamp North Municipality, Bono-East Region.
Brief Job Description
The incumbent will be tasked with managing internal and external communications, handling incoming calls, redirecting inquiries as necessary, coordinating schedules, and providing administrative support to staff members.
We are seeking a full-time contractual appointment for this position, offering a stable and ongoing work arrangement.
• The position is offered for a one-year term, with the possibility of renewal.
The receptionist is responsible for managing front desk operations, including greeting visitors, answering incoming calls, and directing inquiries to appropriate staff members. They handle administrative tasks such as maintaining visitor logs, processing mail, and ensuring the reception area is neat and professional. Strong communication skills, organizational abilities, and proficiency in office software are essential for this role. Additionally, the receptionist may assist with scheduling appointments, coordinating meeting rooms, and providing general support to office personnel as needed.
Respond to incoming inquiries received through both telephone and electronic mail channels in a timely and professional manner.
Maintain an organized and up-to-date record-keeping system for files, contacts, and the employee directory.
Draft correspondence, reports, memoranda, and meeting minutes with precision and clarity.
Responsibilities include managing office equipment and supplies, as well as processing requisitions to maintain adequate inventory levels.
Provide support to team members by managing schedules, coordinating appointments, and overseeing daily operational responsibilities.
Organize and disseminate correspondence, including messages and memos, ensuring timely and accurate distribution to relevant parties.
Responsible for the organization and upkeep of all departmental files and records, ensuring they are accurate, current, and readily accessible when needed.
Support the development and preparation of presentations and reports as required.
Conference calls are arranged, and meeting minutes, along with any messages, are accurately documented and maintained.
Execute various administrative duties such as organizing documents and duplicating materials as needed.
Execute any additional tasks assigned by KHRC.
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint, with a strong command of data analysis tools. Excellent verbal and written communication abilities, coupled with a keen eye for detail and accuracy. Demonstrated organizational skills, adept at managing multiple priorities and meeting deadlines in a fast-paced environment. Experience collaborating effectively within cross-functional teams to achieve project objectives. A self-motivated professional with the capacity to work independently, prioritize tasks efficiently, and adapt to evolving priorities as needed.
Holds a Bachelor’s degree in Secretarial Studies and Management, conferred by a reputable and accredited academic institution.
With a minimum of three years of clerical work experience, candidates should possess a solid foundation in administrative tasks and office procedures.
Proficient in utilizing widely adopted software applications, including those within the Microsoft Suite.
Demonstrates strong self-motivation and the capacity to manage tasks and priorities without constant oversight.
• Organized and professional conduct.
Demonstrates outstanding proficiency in both written and verbal communication.
Maintains and organizes schedules of activities, ensuring efficient prioritization and coordination.
We value strong collaborative abilities and the capacity to work effectively within a team setting.
Delivers meticulous attention to accuracy and precision in all tasks and outputs.
We seek a confident professional who demonstrates poise and self-assurance in all professional interactions. The ideal candidate will exhibit a strong belief in their abilities and judgment while maintaining composure under pressure. You will be expected to engage with clients, colleagues, and stakeholders with clarity and conviction, ensuring that your interactions reflect your professional expertise and reliability.
• Demonstrates exceptional organizational abilities and effective time management capabilities.
Demonstrates strong self-motivation and the capacity to take independent action when appropriate.
Demonstrated capability to prioritize tasks effectively and maintain productivity under varying deadlines.
To submit your application, please follow the instructions provided below. Ensure all required documents, such as your resume, cover letter, and any additional materials, are included. Verify that you meet the specified qualifications and experience levels before applying. Applications submitted after the deadline will not be considered, so adhere to the timeline strictly. For inquiries regarding the application process, contact the hiring team using the provided email or phone number.
To submit your application, please follow the specified process outlined in the posting. Ensure all required documents, including your resume, cover letter, and any additional materials, are prepared and submitted as instructed. Verify that you meet the minimum qualifications and eligibility criteria before applying. If you encounter any issues or require further clarification, do not hesitate to reach out to the designated contact for assistance. Timely submission is strongly encouraged to ensure your application receives proper consideration.
Applicants must submit a single attachment containing their detailed Curriculum Vitae, Cover Letter, and relevant certificates in either MS Word or PDF format, demonstrating their qualifications for the position between June 1, 2026, and June 12, 2026. Applications should be submitted via the link at https://kintampo-hrc.org/khrc_employment/. Only shortlisted candidates will receive a response. It is essential for applicants to include their functional email addresses and mobile phone numbers in the application letter, along with two (2) professional referees, including their email addresses and telephone numbers.
Qualifications
BA
Experience Required
3 years
