JOB DESCRIPTION:
Qualified professionals are encouraged to submit their applications for the position of Project Secretary at the Winamp Health Research Centre, located in the Winamp North Municipality of the Bono-East Region.
Brief Job Description
The incumbent will facilitate internal and external communications, ensuring seamless information flow within and beyond the organization. Key responsibilities involve managing incoming calls by promptly responding to inquiries or directing them to the appropriate personnel, coordinating meeting schedules, and offering administrative assistance to other staff members as needed.
We are seeking a qualified individual for a full-time contractual position.
• This position offers a one-year contract with the potential for renewal upon successful completion of the initial term.
The position involves performing receptionist duties, such as greeting visitors, handling incoming calls, and directing them to the appropriate departments or personnel. Additionally, the role requires managing front desk operations, including maintaining visitor logs, distributing mail and packages, and ensuring a welcoming environment for guests. Strong organizational skills, proficiency in office software, and excellent communication abilities are essential for this role. Candidates should also demonstrate a professional demeanor, attention to detail, and the capacity to multitask efficiently in a fast-paced setting.
Respond to inquiries received through telephone and electronic correspondence promptly and professionally, ensuring all questions are addressed with accuracy and clarity.
Maintains an organized and accurate record-keeping system to efficiently manage files, contacts, and the employee directory.
Draft correspondence, reports, memoranda, and official meeting minutes, among other written materials, as required.
Responsibilities include managing office equipment and supplies, as well as processing requisitions to maintain adequate inventory levels.
Provide support to team members in organizing schedules, managing appointments, and overseeing daily operational duties.
Oversee the collection, preparation, and timely dissemination of all correspondence, including messages, memos, and related communications, ensuring accuracy and adherence to established protocols.
Responsible for organizing and preserving departmental files and records to ensure accuracy, accessibility, and compliance with organizational policies.
Prepare supporting materials for presentations and compile data for reports.
Facilitate the coordination of conference calls and document key discussion points, decisions, and action items throughout meetings.
Conduct a variety of administrative duties, such as organizing and maintaining records, as well as producing copies of essential documents through photocopying services.
Execute any additional responsibilities delegated by KHRC as required.
Required expertise encompasses strong analytical capabilities, exceptional organizational talents, and a keen attention to detail. Proficiency in relevant software applications, including advanced spreadsheet functions and data visualization tools, is essential. Candidates must demonstrate excellent verbal and written communication skills to convey complex information clearly. The ability to manage multiple priorities while maintaining accuracy and efficiency is crucial. A solid understanding of industry regulations and compliance standards is also necessary. Prior experience in a similar role, ideally within a fast-paced environment, is preferred to ensure immediate contributions to the team.
A Bachelor’s degree in Secretaryship and Management Studies from an accredited, recognized institution is required.
With a minimum of three years of clerical work experience, the ideal candidate will possess a solid foundation in administrative duties and office operations.
Proficient in utilizing widely used software applications, including but not limited to the Microsoft Suite.
Demonstrates strong self-motivation and the capacity to manage tasks without direct supervision.
Maintains a polished and professional demeanor at all times.
Proficient in both written and oral communication with a high degree of clarity and professionalism.
Demonstrates proficiency in organizing and prioritizing schedules, ensuring efficient management of activities and commitments.
Effective collaboration and strong interpersonal abilities are essential for fostering productive working relationships within the team. The ideal candidate should demonstrate a proven capacity to work harmoniously alongside colleagues, contribute constructively to group efforts, and communicate openly to achieve shared objectives. These skills are crucial for integrating seamlessly into the team dynamic and ensuring cohesive project execution.
Responsibilities include maintaining meticulous attention to detail throughout all tasks to ensure accuracy and quality in deliverables.
We seek a candidate who exudes unwavering confidence in their abilities and decision-making. This role demands an individual who remains composed under pressure, approaches challenges with a solutions-oriented mindset, and demonstrates the self-assurance necessary to drive results in dynamic environments. Strong leadership presence and the capacity to inspire trust in teams and stakeholders are essential traits for this position.
• Ability to prioritize tasks effectively and manage workload efficiently.
Demonstrates strong self-motivation and the capacity to act independently while identifying opportunities for improvement without requiring constant direction.
Demonstrates strong organizational skills and the capacity to prioritize tasks effectively while meeting deadlines in a fast-paced environment.
To initiate the application process, please submit your resume and cover letter detailing your qualifications and interest in the position. Ensure your application includes a clear subject line indicating the role you are applying for. For prompt consideration, applications should be sent by the specified deadline. Should you require further information or assistance, do not hesitate to contact the hiring manager or HR representative listed in the posting.
Applicants are invited to submit their materials for consideration by following the outlined application process. Detailed instructions regarding the submission of documents, deadlines, and any additional requirements will be provided upon request or through the official application portal. Ensure all requested information is included to facilitate a thorough review of your application. Should you require further clarification or assistance, do not hesitate to reach out to the designated contact person or department.
Applicants must submit a single attachment—either an MS Word document or PDF—containing their comprehensive Curriculum Vitae, Cover Letter, and relevant certificates, demonstrating their qualifications for the position between June 1, 2026, and June 12, 2026. Applications should be submitted exclusively via the provided link: https://kintampo-hrc.org/khrc_employment/. Only shortlisted candidates will receive notification. Additionally, applicants should ensure their application letter includes a functional email address and mobile phone number, along with two (2) professional referees, each providing their functional email and telephone contact.
Qualifications
BA
Experience Required
3 years
