We are currently seeking a highly motivated individual to join our team in the role of [Job Title]. The successful candidate will be responsible for overseeing key operational processes, ensuring efficiency and adherence to company standards. This position requires a minimum of [X] years of relevant experience in [specific field or industry], along with proficiency in [specific tools, software, or methodologies]. Strong analytical and problem-solving skills are essential, as the role involves identifying opportunities for improvement and implementing strategic solutions. Additionally, the ideal candidate will demonstrate excellent communication and leadership abilities to collaborate effectively with cross-functional teams and stakeholders. Key responsibilities include [list responsibilities from original description].
Experienced professionals are encouraged to submit their applications for the position of Project Secretary at the esteemed Winamp Health Research Centre, situated in the Winamp North Municipality within the Bono-East Region.
Brief Job Description
The incumbent will serve as the primary point of contact for internal and external communications, ensuring seamless information flow across the organization. Key responsibilities involve managing incoming and redirected calls, coordinating meeting schedules, and providing operational assistance to colleagues as needed.
Full-time contract positions are available, offering a stable and comprehensive employment arrangement.
The position is initially offered for a one-year term, with the potential for renewal upon successful completion.
The role encompasses comprehensive receptionist duties, including managing front desk operations, greeting visitors, and providing exceptional customer service to all guests. Additionally, the position involves handling incoming calls, directing them to appropriate departments, and addressing inquiries with professionalism and efficiency. Administrative responsibilities feature maintaining visitor logs, processing mail and deliveries, and ensuring the reception area remains organized and welcoming at all times. The ideal candidate must possess strong communication skills, a polished demeanor, and the ability to multitask in a fast-paced environment while maintaining discretion and confidentiality.
Respond to inquiries received through telephone and electronic mail channels promptly and professionally.
Maintains a comprehensive record-keeping system to organize and manage files, contacts, and the employee directory efficiently.
Craft correspondence, reports, memoranda, and meeting minutes, among other documents, with precision and professionalism.
Responsible for managing office equipment and supplies, and submitting requisitions to ensure adequate inventory levels are maintained.
Provide support to team members in organizing and managing schedules, appointments, and routine operational responsibilities.
The incumbent will manage the dissemination and distribution of incoming and outgoing correspondence, including messages and memos, ensuring timely and accurate delivery to the appropriate recipients.
Responsible for organizing, updating, and safeguarding all departmental files and records to ensure accuracy, accessibility, and compliance with applicable regulations and organizational policies.
Provide support in the preparation and compilation of presentations and reports.
Facilitate the coordination of conference calls and maintain accurate documentation by recording meeting minutes and messages.
Duties encompass managing administrative operations such as organizing documents through filing and producing copies via photocopying.
• Carry out any additional responsibilities as directed by KHRC.
We seek candidates with a proven ability to excel in collaborative environments, demonstrating strong interpersonal skills and adaptability. Proficiency in [specific software/tools, if applicable] and experience with [relevant industry practices] are essential. A solid understanding of [specific methodologies or frameworks] is required, along with exceptional problem-solving capabilities. Familiarity with [industry standards or regulations] is also a must. Additionally, the ideal applicant will possess excellent organizational talents and a keen attention to detail.
A recognized and accredited institution must have awarded a Bachelor’s degree in Secretarial Studies and Management Studies.
With a minimum of three years of prior clerical work experience, candidates should demonstrate proficiency in administrative tasks and office support functions.
Proficient in utilizing widely-used software applications, particularly those within the Microsoft Suite.
Demonstrates strong self-motivation and reliability in completing tasks with minimal supervision. Thrives in autonomous work environments while maintaining consistent productivity and accountability.
Maintains a polished and professional demeanor at all times.
• Demonstrates outstanding proficiency in both written and spoken communication.
Demonstrates proficiency in managing and organizing calendars, ensuring efficient scheduling of activities with appropriate prioritization.
Demonstrates exceptional ability to collaborate effectively within a team environment, fostering cooperation, and contributing to collective success through strong interpersonal and communication skills.
• Attention to details
Confidence stands as a fundamental requirement for this role, underpinning all responsibilities and interactions. The ideal candidate must exude self-assurance in decision-making, client engagements, and team collaborations. This trait ensures the ability to navigate challenges with poise, inspire confidence in others, and foster a productive work environment. Demonstrated experience in confidently leading initiatives, presenting ideas, and resolving issues is essential for success in this position.
• Demonstrates strong organizational capabilities and the ability to manage time effectively.
Demonstrates a proactive mindset and exercises strong initiative in identifying and addressing opportunities or challenges without prompting.
• Proven capability to prioritize competing tasks efficiently while maintaining strict adherence to deadlines.
To submit your application, please follow the specified submission guidelines provided below. Ensure all required materials are included and adhere to the outlined instructions for a complete and timely submission.
To submit your application, please follow the instructions provided below. Ensure that your submission includes all required documents and information, such as your resume, cover letter, and any additional materials as specified. Follow the outlined steps carefully to ensure your application is considered for review. If you have any questions or require further clarification, do not hesitate to reach out to the hiring manager or the provided contact person.
Interested candidates must submit a single, combined attachment—either in MS Word format or PDF—containing their full Curriculum Vitae, a cover letter, and all relevant certificates, demonstrating their eligibility for the position between June 1, 2026, and June 12, 2026. Applications should be submitted exclusively via the portal at https://kintampo-hrc.org/khrc_employment/. Only shortlisted applicants will receive further communication. Applicants are strongly encouraged to include their functional email addresses and mobile phone numbers in the application letter, along with the contact details of two professional referees, including their functional email addresses and telephone numbers.
Qualifications
BA
Experience Required
3 years
