We are seeking a highly motivated individual to join our team in the role of [Job Title]. The ideal candidate will possess a Bachelor’s degree in [Relevant Field] or a closely related discipline, complemented by [X] years of hands-on experience in [Industry/Function]. Proficiency in [Specific Software/Tool] is essential, along with strong analytical, problem-solving, and communication skills. Key responsibilities include leading [Project/Task], collaborating with cross-functional teams, and ensuring adherence to industry standards and organizational policies. The ability to thrive in a fast-paced environment while delivering measurable results is critical. This position offers opportunities for professional growth, competitive compensation, and a collaborative work culture.
Highly skilled professionals are encouraged to submit applications for the position of Project Secretary at Winamp Health Research Centre, located in the Winamp North Municipality of the Bono-East Region.
Brief Job Description
The incumbent will be tasked with managing and enhancing communication channels both internally and externally. Responsibilities encompass handling incoming calls, directing them as needed, coordinating meeting schedules, and offering administrative assistance to colleagues.
Our role is structured as a full-time contractual position, designed to provide comprehensive coverage and engagement throughout the duration of the contract.
One-year contract, renewable for an additional term, is available for this position.
Duties include managing front desk operations, greeting visitors, handling incoming calls, scheduling appointments, and directing inquiries to appropriate departments. Responsible for maintaining a welcoming atmosphere, managing office mail and deliveries, and providing administrative support as needed. Must ensure efficient handling of visitor logs and visitor identification protocols.
Handle all incoming inquiries efficiently through both telephone and electronic mail correspondence, ensuring prompt and accurate responses to address client or stakeholder questions and concerns.
Maintains a comprehensive record-keeping system to manage files, contacts, and the employee directory efficiently.
Draft formal correspondence, memos, reports, and minutes of meetings as required.
Responsibilities include managing office equipment and supplies, as well as submitting requisitions to maintain adequate inventory levels.
Provide support to team members by managing and organizing schedules, appointments, and routine operational duties.
Organize and disseminate written communications, including messages, memos, and other correspondence, ensuring timely and accurate distribution to relevant recipients.
Maintains organized and up-to-date departmental files and records to ensure accuracy and accessibility.
• Provide support in the preparation of presentations and reports.
• Responsible for organizing conference calls and documenting meeting discussions, including recording minutes and messages.
Execute various administrative duties, such as organizing documents and producing copies via photocopying equipment.
Execute any additional tasks as assigned by KHRC.
Demonstrated proficiency in [specific skill], [specific skill], and [specific skill] is essential. Familiarity with [specific tool or software] is a prerequisite. Candidates must possess strong analytical abilities and attention to detail. Excellent communication skills, both written and verbal, are crucial for this role. The ability to work independently as well as collaboratively within a team is required. Prior experience in [specific industry or field] is highly advantageous.
Holds a Bachelor’s degree in Secretarial ship and Management Studies, conferred by a reputable and accredited academic institution.
With a minimum of three years of clerical experience, candidates will have demonstrated proficiency in administrative tasks and office support roles.
Proficient in utilizing widely-adopted software applications, including but not limited to the Microsoft Suite.
Demonstrates a strong capacity for autonomous work, capable of managing tasks and making decisions without constant supervision. Exhibits self-motivation and reliability in fulfilling responsibilities efficiently.
Conduct is consistently professional and meticulously organized.
• Demonstrates outstanding abilities in both written and verbal communication.
• Demonstrated ability to effectively manage and prioritize a diverse calendar of activities.
• Demonstrated ability to collaborate effectively within a team environment
• Meticulous attention to detail ensures accuracy and precision in all tasks, requiring a keen eye for identifying inconsistencies or errors.
Confidence is a key requirement for this role; candidates must demonstrate the ability to act decisively and assertively in high-pressure situations while maintaining composure and professionalism. The ideal applicant will exhibit a strong sense of self-assurance in their decision-making and interactions, ensuring they can inspire trust and credibility among colleagues, clients, and stakeholders. This trait is essential for fostering a collaborative environment and driving initiatives forward with conviction.
Proven ability to prioritize tasks, manage deadlines efficiently, and maintain structured schedules through strong organizational and time management capabilities.
Demonstrates a proactive mindset and takes initiative to drive projects forward with minimal supervision.
Demonstrates strong organizational skills and the capacity to handle multiple priorities efficiently while meeting deadlines.
To initiate the application process, please follow the outlined steps below. Begin by submitting your résumé along with a tailored cover letter that highlights your qualifications and relevant experience. Ensure all documents are formatted as PDF files and include a clear subject line in your email. Additionally, prepare to provide professional references upon request. Only applicants who meet the minimum requirements will be considered for further evaluation.
To apply, please submit your resume and a cover letter outlining your qualifications and interest in the position. Include your salary expectations and earliest available start date. Applications will be reviewed on a rolling basis, so we encourage you to apply promptly. Only candidates selected for an interview will be contacted. We appreciate your interest and look forward to reviewing your application.
Applicants are required to submit a single attachment—formatted as either an MS Word document or PDF—containing their complete Curriculum Vitae, Cover Letter, and relevant certificates, demonstrating their qualifications for the position. Applications will be accepted exclusively from June 1 to June 12, 2026, via the designated portal at https://kintampo-hrc.org/khrc_employment/. Only candidates selected for further consideration will receive notifications. Additionally, applicants must include their active email addresses and mobile phone numbers in their application letter, along with the contact details—including functional email addresses and telephone numbers—of two professional referees.
Qualifications
BA
Experience Required
3 years
