JOB DESCRIPTION:
Oversee a diverse array of critical tasks, including the management of day-to-day operations, the development and implementation of strategic initiatives, and the maintenance of high standards in service delivery. Collaborate closely with cross-functional teams to ensure alignment with organizational objectives, while also identifying opportunities for process improvements to enhance efficiency and productivity. Provide leadership and guidance to team members, fostering a positive and collaborative work environment that supports both professional growth and overall business success. Monitor performance metrics, analyze trends, and present actionable insights to senior management to drive data-informed decision-making. Additionally, ensure compliance with industry regulations and company policies, while upholding the highest ethical standards in all business practices.
• Prepare and distribute updated audit reports on a weekly basis to relevant stakeholders, ensuring accuracy and timeliness in all communications.
• Invoicing report
Responsible for systematically tracking and documenting report progress to ensure accuracy and timeliness, verifying data consistency through cross-referencing, and maintaining detailed records of findings for auditing purposes.
• Compilation of duty and partial payment details for agent submission and approval.
Upon receiving the clearing documents from the pre-clearance officer and designated agents, the designated tasks are promptly initiated.
Prepare the final payment amount as documented and submit it for authorization.
Ensure all pending payments for agents are promptly followed up with accounting.
The monthly reconciliation with agents is prepared as part of this role.
Yearly verification of outstanding balances is conducted in collaboration with the shipping line and terminal, ensuring accuracy and resolving any discrepancies as needed.
The accounting department receives all required documentation to facilitate transfers promptly and accurately.
Prepare and complete consignment documentation, ensuring all required forms are accurately filled out for each order, while also compiling and verifying the associated checklist to confirm compliance with shipping protocols.
• Compiling, reviewing, and distributing updated reports on a weekly basis.
Compiles and analyzes invoicing data to generate accurate financial reports that track revenue, expenses, and outstanding balances. Requires proficiency in accounting software and strong attention to detail to ensure error-free documentation. Responsibilities include verifying invoice accuracy, reconciling discrepancies, and preparing monthly summaries for management review. Candidates should possess excellent organizational skills, the ability to meet deadlines, and familiarity with standard invoicing procedures.
Responsible for tracking and reconciling discrepancies within financial reports to ensure accuracy and compliance. Conducts thorough reviews of transactional data, identifies variances, and resolves inconsistencies through detailed investigation and cross-referencing. Maintains meticulous records of all adjustments made and provides clear documentation to support findings. Collaborates with relevant departments to validate data integrity and facilitate corrective actions when necessary.
Prepared and forwarded duty and partial payments for agents, subject to approval, ensuring all submissions adhered to established guidelines and timelines.
Upon receiving clearing documents from the pre-clearing officer and agents, the designated tasks are promptly initiated. This process ensures the seamless transition of necessary documentation for further clearance procedures.
Prepare and finalize the outstanding payment documentation before submitting it for approval. Ensure all required materials are accurately completed and forwarded through the appropriate channels for review.
Ensure all pending payments for the agents are tracked and resolved by liaising promptly with the accounting department.
The monthly reconciliation with agents is prepared as part of this role.
Yearly reconciliation is conducted with the shipping line and terminal to ensure the outstanding balance, if any, is addressed and resolved.
The accounting department requires the preparation and submission of all necessary documentation to facilitate transfers, ensuring compliance with established procedures and regulatory standards.
• Preparing consignment documents and completing associated checklists for every order.
*Must possess strong analytical and problem-solving abilities, with proficiency in data analysis and interpretation. Excellent written and verbal communication skills are essential for effectively conveying complex information. Experience with project management tools and methodologies is required, along with the ability to work collaboratively in cross-functional teams. Familiarity with industry-specific software and technical tools is a must. Strong organizational skills and attention to detail are critical for managing multiple tasks and priorities. Knowledge of compliance regulations and industry standards is necessary to ensure adherence to legal and ethical guidelines. The ability to adapt to evolving technologies and business needs is highly valued.*
Applicants are required to demonstrate proficiency in utilizing Microsoft Excel effectively.
Experience with import and customs clearance procedures is advantageous.
We welcome applications from qualified candidates who meet the specified criteria. To be considered, please submit your resume along with a cover letter detailing your relevant experience and qualifications. Ensure all required documents are included and submitted by the deadline to be eligible for review. Your application will be evaluated based on the outlined requirements, and only shortlisted candidates will be contacted for further consideration.
Candidates interested in applying for the position are invited to follow the specified application procedure. Details regarding the submission process, including necessary documents, deadlines, and contact information, can be found in the official posting or on the company’s website. Ensure all required materials are prepared and submitted in accordance with the outlined instructions to complete the application successfully.
Interested candidates are encouraged to forward their current résumés to [email protected].
Qualifications
B.Sc./H.N.D.
Experience Required
3 years
