We are currently seeking a motivated candidate to fulfill the role of [Job Title], responsible for [core responsibility 1], [core responsibility 2], and [core responsibility 3]. The ideal applicant will possess [required skill/experience 1], [required skill/experience 2], and [required skill/experience 3], along with a [required degree/certification, if applicable]. Duties include [specific duty 1], [specific duty 2], and [specific duty 3], with the ability to [additional responsibility or soft skill]. The position offers opportunities for [professional growth/benefit 1] and [professional growth/benefit 2], reporting to [reporting manager/team].
Qualified individuals are encouraged to submit applications for the position of Project Secretary at the Winamp Health Research Centre located in the Winamp North Municipality of the Bono-East Region.
Brief Job Description
The incumbent will be tasked with enhancing internal and external communications for the institution. Key responsibilities involve managing incoming calls by responding to inquiries and directing calls to appropriate personnel, organizing meetings, and offering administrative assistance to other staff members.
Full-time contract employment is the designated appointment type for this role.
The position is offered for an initial term of one year, with the possibility of renewal.
The role encompasses a range of receptionist responsibilities, including greeting visitors, managing incoming calls, and directing inquiries to the appropriate departments. Additionally, the position requires handling administrative tasks such as maintaining records, scheduling appointments, and ensuring the front desk area remains organized and presentable. Strong communication skills and a professional demeanor are essential to effectively interact with clients and staff while providing exceptional customer service. Familiarity with office equipment, basic computer proficiency, and the ability to multitask in a fast-paced environment are also required. Prior experience in a similar role is preferred but not mandatory for applicants demonstrating the necessary skills and enthusiasm.
Respond to inquiries received through both telephone and electronic mail communications promptly and professionally. Handle all incoming calls and email messages with a courteous and efficient approach, ensuring accurate information is provided to address customer questions or concerns.
Oversee the organization and upkeep of the filing system, ensuring all records—including files, contacts, and the employee directory—are accurately maintained and easily accessible.
Draft correspondence, reports, memoranda, and meeting minutes, among other documents, with precision and clarity.
Responsibilities include managing office equipment and supplies, as well as submitting requisitions to ensure timely inventory replenishment.
Contribute to the seamless organization of staff schedules, appointments, and routine operational duties by providing timely support and assistance to team members.
Organize and disseminate correspondence, including messages and memos, in a timely and efficient manner.
Responsible for organizing and updating departmental files and records to ensure they remain accurate, accessible, and compliant with organizational policies and regulatory standards.
Prepare materials for presentations and reports, ensuring accuracy and professionalism in all deliverables.
Conference calls are arranged, and all messages and meeting minutes are documented by the individual.
Execute a variety of administrative duties, such as maintaining organized filing systems and producing high-quality photocopies as needed.
Execute any additional tasks or responsibilities as designated by KHRC leadership.
Required qualifications include proficiency in project management methodologies such as Agile or Scrum, with a strong ability to adapt to dynamic environments. Candidates must demonstrate exceptional problem-solving skills and the capacity to lead cross-functional teams in achieving project objectives. Effective communication is essential, alongside the capability to translate complex technical concepts for diverse audiences. A track record of delivering projects on time and within budget is highly valued. Additionally, familiarity with industry-standard tools like Jira, Trello, or Asana is preferred, and experience with stakeholder management is advantageous.
A Bachelor’s degree in Secretarial Studies and Management, obtained from a recognized and accredited institution, is required.
With a minimum of three years of clerical work experience, candidates will bring practical expertise to the role.
Proficient in utilizing widely-used software applications, including but not limited to the Microsoft Office Suite.
• Demonstrates strong self-motivation and the capacity to manage tasks effectively without direct supervision.
Maintained a professional and highly organized demeanor in all interactions and responsibilities.
Excellent written and oral communication abilities are required.
Demonstrated capability in managing and organizing calendars, ensuring efficient scheduling and prioritization of activities.
Proven ability to collaborate effectively with colleagues, adapt to dynamic team environments, and contribute constructively to group objectives. Strong interpersonal skills to engage with diverse stakeholders, foster open communication, and resolve conflicts diplomatically. Demonstrated experience in cross-functional teamwork to achieve shared goals while maintaining accountability and professionalism.
A meticulous approach to accuracy and thoroughness is essential. Candidates must possess a keen eye for precision and the ability to consistently deliver error-free work. Strong organizational skills and the capacity to manage multiple tasks without compromising quality are required. Attention to detail is critical in ensuring all aspects of the role are executed flawlessly.
• Demonstrated self-assurance and conviction in one’s abilities to perform tasks effectively and adapt to challenges.
Demonstrates strong organizational acumen and the ability to manage time efficiently is essential.
• Demonstrates proactive behavior and exercises independent judgment effectively.
• Demonstrated capability to prioritize tasks effectively and meet deadlines through efficient time management and multitasking.
To submit your application, please follow the outlined process. Begin by preparing a comprehensive resume that highlights your relevant qualifications and professional experience. Ensure your application includes a cover letter addressing how your skills align with the position requirements. Submit all documents via the specified method, adhering to any deadlines or additional instructions provided. Should you require further clarification, do not hesitate to contact the hiring manager directly.
To submit your application, please follow the outlined process below. Ensure all required materials are prepared and submitted by the specified deadline. Include a detailed resume outlining your relevant experience and qualifications, accompanied by a tailored cover letter highlighting your fit for the role. Be sure to address any additional documents or certifications requested in the posting. Applications will only be considered complete once all components are received. If you have any questions regarding the submission process, feel free to reach out for clarification.
Interested candidates are required to submit a single MS Word document or PDF containing their complete Curriculum Vitae, cover letter, and all relevant certificates to verify their eligibility for the position between June 1, 2026, and June 12, 2026, via the application portal at https://kintampo-hrc.org/khrc_employment/. Only shortlisted applicants will receive further communication. To ensure prompt contact, candidates must include a functional email address and mobile phone number in their application letter, along with the contact details—including functional email addresses and telephone numbers—of two (2) professional referees.
Qualifications
BA
Experience Required
3 years
