We are seeking a highly motivated and skilled professional to join our team in the capacity of [Job Title]. The successful candidate will be responsible for performing a variety of duties, including [key responsibility 1], [key responsibility 2], and [key responsibility 3]. Additionally, the ideal applicant must possess strong analytical and problem-solving skills, with the ability to work collaboratively in a fast-paced environment. Minimum qualifications include a bachelor’s degree in [relevant field] or a related discipline, along with [X] years of relevant experience. Proficiency in [specific software/tool] and excellent communication abilities are also required. The role involves [additional responsibility or special requirement], making it an excellent opportunity for someone looking to advance their career in [industry/field].
Qualified professionals are encouraged to submit applications for the position of Project Secretary at Winamp Health Research Centre, located in Winamp North Municipality within the Bono-East Region.
Brief Job Description
Responsibilities include serving as a liaison for internal and external communications, managing telephone inquiries by answering and directing calls, organizing meetings, and providing administrative support to staff members.
The position entails a full-time contract engagement.
• Duration: One (1) year (renewable)
• Receptionist duties
Professionally addresses incoming inquiries through both telephone and electronic mail channels, ensuring timely and courteous responses to all customer or stakeholder questions.
Maintain an organized and accurate record-keeping system to manage files, contacts, and the employee directory efficiently.
• Prepare letters, reports, memoranda, meeting minutes etc.
Responsibilities include managing office equipment and supplies, as well as processing requisitions to ensure timely inventory replenishment.
Assist team members in managing calendars, organizing meetings, and handling day-to-day administrative duties to ensure efficient office operations.
• Organize and distribute messages, memos etc.
Maintains organizational integrity by ensuring departmental files and records are accurately organized, securely stored, and consistently updated in compliance with established policies and regulatory standards.
• Assist with presentation and reports.
Organize conference calls and document messages and minutes during meetings.
Handle a variety of clerical duties, such as organizing and maintaining files, as well as producing copies using photocopying equipment.
Execute any additional tasks as directed by KHRC.
Possesses strong proficiency in problem-solving and critical thinking capabilities. Demonstrates exceptional organizational and time management skills. Exhibits advanced written and verbal communication abilities. Requires expertise in data analysis and interpretation. Familiarity with project management methodologies is essential. Must have a keen attention to detail. Capable of working independently or collaboratively in a team environment. Proficiency in relevant software tools, including Microsoft Office Suite and any industry-specific platforms, is required.
Holds a Bachelor’s degree in Secretaryship and Management Studies from a reputable and accredited educational institution.
With a minimum of three years of professional clerical work experience, candidates should demonstrate proficiency in administrative tasks, organizational coordination, and office management.
Proficient with widely used software applications, including the Microsoft Suite.
Demonstrates a strong capacity for self-directed work and autonomous decision-making without requiring constant supervision or direction.
• Organized and professional conduct.
Proven expertise in both written and oral communication is essential.
Skilled in organizing and managing schedules to ensure timely execution of activities with appropriate prioritization.
Collaborative abilities are essential for this role, requiring seamless integration with colleagues to achieve shared objectives and foster a productive work environment.
• Attention to details
Confident professionals thrive in dynamic environments, demonstrating a strong belief in their abilities to execute tasks effectively and adapt to evolving challenges. They possess the self-assurance necessary to make informed decisions, take calculated risks, and communicate ideas clearly to stakeholders at all levels.
Demonstrated ability to prioritize tasks, meet deadlines, and maintain efficiency in fast-paced environments. Strong aptitude for planning, scheduling, and coordinating multiple responsibilities concurrently.
Demonstrates a proactive mindset and the capacity to take initiative when addressing tasks and challenges.
Demonstrates exceptional capacity to prioritize tasks, meet deadlines efficiently, and juggle multiple responsibilities simultaneously while maintaining high standards of productivity.
To apply for this position, please submit your application through the designated portal or email address provided in the job posting. Ensure all required documents, including your resume, cover letter, and any relevant certifications, are included. Follow the specified application instructions carefully to avoid any delays in processing. If you have any questions regarding the application process, do not hesitate to reach out to the hiring manager or HR representative for clarification.
To submit your application, please prepare the following: a cover letter outlining your qualifications and interest in the position, a detailed resume highlighting your relevant experience and skills, and the contact information for at least three professional references. Ensure all documents are in PDF format and include your full name and the job title in the file names. Applications should be emailed to [insert email address] with the subject line “Application for [Job Title] – [Your Full Name].” The deadline for submissions is [insert deadline]. Late applications will not be considered. If you require accommodations during the application process, please notify the hiring manager in advance.
Applicants must submit a single, combined attachment in either MS Word or PDF format, comprising their full Curriculum Vitae, cover letter, and all relevant certificates, demonstrating their eligibility for the position between June 1, 2026, and June 12, 2026. Applications should be submitted exclusively through the portal at https://kintampo-hrc.org/khrc_employment/. Only shortlisted candidates will receive notification. It is essential that applicants include their active email addresses and mobile phone numbers on the cover letter, along with two professional referees, each providing their functional email addresses and contact numbers.
Qualifications
BA
Experience Required
3 years
