We are seeking a motivated professional to join our team in the capacity of [Job Title], responsible for [primary responsibility 1], [primary responsibility 2], and [primary responsibility 3]. The ideal candidate will possess a minimum of [X years] of relevant experience in [field/industry], along with proficiency in [specific skill/software/tool]. Strong analytical abilities, exceptional communication skills, and the capacity to work independently while meeting deadlines are essential. This role requires collaboration with cross-functional teams to [specific task or objective], ensuring alignment with organizational goals. Additional qualifications include [degree/certification if applicable] and a proven track record in [specific achievement or responsibility]. The successful applicant will be expected to [additional responsibility or duty].
Qualified individuals are encouraged to submit their applications for the position of Project Secretary at the Winamp Health Research Centre, located in Winamp North Municipality within the Bono-East Region.
Brief Job Description
The incumbent will manage internal and external communications, handling and redirecting incoming phone calls, coordinating meeting schedules, and offering administrative support to staff members.
Full-time contract positions are available, offering a structured and dedicated work arrangement.
• The position is offered for an initial term of one year, with the possibility of renewal.
The position encompasses a range of receptionist responsibilities, including managing front desk operations, greeting visitors, and providing exceptional customer service. Key tasks involve handling incoming calls, directing inquiries to appropriate departments, and maintaining an organized and welcoming reception area. Additionally, the role requires proficiency in office software, meticulous record-keeping, and the ability to multitask efficiently in a fast-paced environment. Strong communication skills, a professional demeanor, and attention to detail are essential for success in this role.
Respond promptly to inquiries received through both telephone and electronic mail, ensuring clear and professional communication while addressing customer questions or concerns.
Maintain an organized and up-to-date record-keeping system to manage files, contacts, and the employee directory efficiently.
Draft correspondence, reports, memoranda, and meeting minutes, ensuring accuracy and adherence to established formats and organizational standards.
Responsible for managing office equipment and supplies, ensuring timely replenishment through requisitions as needed.
Provide support to team members by helping to organize schedules, book appointments, and manage daily operational duties.
Proactively manage the receipt, sorting, and dissemination of incoming communications, including messages, memos, and other official correspondence, ensuring timely and accurate distribution to the appropriate departments or personnel.
Responsible for organizing, updating, and securely storing departmental files and records to ensure compliance with organizational policies and regulatory standards. Handles the systematic management of documentation, including retrieval, retention, and disposal as required.
Assist in the preparation and compilation of presentations and reports as required.
Facilitate the arrangement of conference calls and document key details, including messages and meeting minutes, as needed.
Conduct a range of administrative duties, such as organizing documents and producing copies of materials as required.
Execute any additional responsibilities as assigned by KHRC.
Required proficiencies include a Bachelor’s degree in Computer Science, Engineering, or a related field, along with at least three years of professional experience in software development, preferably using Python, Java, or C++. Proficiency in database management systems, such as SQL or NoSQL, is essential, as is familiarity with cloud platforms like AWS, Azure, or Google Cloud. Strong problem-solving abilities, effective teamwork, and excellent communication skills are necessary to collaborate with cross-functional teams and stakeholders. The ability to adapt to evolving technologies and prioritize tasks efficiently under tight deadlines is also expected.
Holds a Bachelor’s degree in Secretaryship and Management Studies, conferred by a reputable and fully accredited academic institution.
Seeking candidates with a minimum of three years of clerical experience to support administrative operations.
Proficient in standard software suites, particularly Microsoft Office applications, with a strong understanding of their core functionalities and applications.
Demonstrates strong self-sufficiency and the capacity to manage tasks autonomously without constant oversight or direction.
Demonstrates a methodical and polished approach in all professional interactions and environments.
Demonstrates outstanding proficiency in both written and verbal communication.
Proven ability to effectively manage and prioritize multiple calendar entries, ensuring timely scheduling and coordination of activities.
Collaborative abilities are essential, as the role requires seamless interaction with colleagues to achieve shared objectives. Strong interpersonal skills facilitate effective communication and cooperation within the team.
Exacting attention to detail is paramount to ensuring precision in all responsibilities. Every task must be executed with meticulous care, as even minor oversights can have significant repercussions. This role demands the ability to consistently uphold high standards, verify accuracy in work products, and maintain a stringent focus on quality.
Confidence is essential for this role, as you will serve as the primary point of contact for clients, addressing their inquiries with assurance and clarity. You must exhibit a strong self-assurance in your decision-making processes and possess the ability to remain composed under pressure, ensuring effective resolution of issues while maintaining a professional demeanor. Additionally, you will be expected to inspire confidence in both clients and colleagues through your expertise and proactive approach to problem-solving.
• Demonstrates exceptional organizational capabilities and proficient time management.
Demonstrates a proactive mindset and the capacity to take initiative in driving tasks forward independently.
Demonstrated capacity to prioritize tasks efficiently and meet deadlines through effective time management and multitasking abilities.
HOW TO APPLY: Qualified individuals are invited to submit their application materials for consideration. Candidates should include a comprehensive resume outlining their professional experience and qualifications, along with a cover letter that details their interest in the position and relevant skills. Additionally, applicants may be required to provide professional references or complete an assessment as part of the selection process. All submissions must adhere to the specified guidelines and be received by the designated deadline to ensure full consideration.
To submit an application, please follow the outlined procedure. Start by preparing your resume and a cover letter that highlights your relevant experience and qualifications. Ensure all documents are up-to-date and tailored to the position. Submit your application through the designated online portal or email address provided in the job posting. Include any required references or additional materials requested. Verify that your submission meets the specified deadline to ensure consideration. Follow up if necessary to confirm receipt of your application.
Candidates must submit a single attachment—either a Microsoft Word document or PDF—containing a detailed Curriculum Vitae, a cover letter, and all relevant certificates to confirm their eligibility for the position between June 1, 2026, and June 12, 2026. Applications should be submitted exclusively via the link at https://kintampo-hrc.org/khrc_employment/. Only shortlisted applicants will receive a response. Additionally, candidates are required to include their active email addresses and mobile phone numbers in the application letter, along with contact details for two (2) professional referees, including their functional email addresses and telephone numbers.
Qualifications
BA
Experience Required
3 years
