JOB DESCRIPTION:
This position is tasked with supervising day-to-day accounting functions and overseeing financial transactions. Collaborating directly with the Country Director, the Finance and Administration Officer ensures procurement of goods and services is conducted with transparency and fairness, fully adhering to Spark’s procurement and financial policies. Additionally, the role provides oversight for office administration, strategic planning, logistical coordination, and the execution of other essential responsibilities to support Spark’s leadership in Ghana. We seek highly qualified candidates who possess a demonstrated history of successfully managing financial and administrative operations.
Finance professionals oversee the management of an organization’s financial resources, ensuring compliance with regulations and optimizing fiscal performance. They prepare and analyze financial statements, budget forecasts, and reports guiding strategic decision-making. Responsibilities include monitoring cash flow, managing investments, and mitigating financial risks through data-driven insights. Strong analytical skills and proficiency in financial software are essential, along with a solid understanding of accounting principles and regulatory frameworks. A bachelor’s degree in finance, accounting, economics, or a related field is typically required, with additional certifications such as CFA or CPA preferred. Effective communication and leadership abilities are crucial for collaborating with stakeholders and presenting financial information clearly.
Handles administrative tasks and oversees logistical operations to ensure seamless workflow and resource availability. Manages documentation, coordinates schedules, and maintains organizational efficiency through meticulous planning and execution. Ensures compliance with policies, facilitates communication between departments, and optimizes supply chain processes. Requires strong organizational skills, attention to detail, and proficiency in office software. Prior experience in administrative or logistical roles is strongly preferred.
Oversee the bank’s financial operations in Ghana, encompassing daily bookkeeping, cash reconciliation, and correspondence management.
Oversee the monthly financial closing process and ensure all account reconciliations are completed accurately and on schedule.
Engage in both internal and external audit processes to ensure compliance with established standards and regulations.
Provide assistance throughout the yearly planning and budgeting initiatives.
Compile cash flow projections to guarantee adequate and timely funding for routine operations and strategic initiatives.
Receive and evaluate routine financial progress reports submitted by Partners, subsequently undertaking appropriate measures to address performance-related concerns.
Deliver comprehensive training sessions to Partner staff while enhancing their capabilities in planning, implementation, monitoring, and reporting on allocated funds.
Overseeing the daily administrative procedures of Spark in Ghana constitutes a core responsibility of the role, ensuring seamless and efficient operations within the organization’s local office. This includes managing workflows, coordinating administrative tasks, and maintaining organizational systems to support the team’s productivity and compliance with established protocols.
Assist in facilitating the integration of new hires by coordinating the preparation of their workstations and ensuring they receive all essential tools and materials required to commence their roles seamlessly.
• Manage the logistical arrangements for all program activities, encompassing the transportation and accommodation of staff and stakeholders.
Oversee the procurement and maintenance of office supplies and program materials, guaranteeing sufficient inventory levels at all times to support uninterrupted operations.
Oversee the allocation and upkeep of office equipment, including computers, printers, and phones, to ensure optimal functionality and accessibility as required.
Responsibilities include managing the upkeep of office facilities while ensuring adherence to health and safety standards.
Oversee the entire procurement lifecycle, beginning with the identification of requirements and culminating in the acquisition of necessary supplies and services.
Ensure procurement activities adhere to Spark’s established policies and financial regulations with full transparency and accountability.
• Collaborate with vendors to finalize contracts that balance cost efficiency with timely procurement of goods and services.
Maintain strong partnerships with suppliers and service providers, guaranteeing their performance aligns with the office’s established requirements and quality benchmarks.
Diligently compile and submit invoices while verifying that payments are issued punctually and in strict adherence to contractual obligations.
REQUIRED SKILLS:
WHO WE ARE LOOKING FOR:
Essential:
Education
With a proven track record in the field, candidates should possess hands-on experience relevant to the role’s core responsibilities. Prior exposure to industry-specific tools, methodologies, or workflows is essential, as is the ability to apply this knowledge effectively in dynamic environments. While direct experience in certain areas may be advantageous, a willingness to adapt and learn quickly is equally valued. Additionally, familiarity with best practices, emerging trends, or compliance standards within the sector can further strengthen an application.
Technical Proficiency: A strong understanding of technical concepts, tools, and methodologies relevant to the role is essential. Candidates should possess expertise in specific software, programming languages, or systems as required by the position. Problem-solving abilities and the capacity to apply technical knowledge effectively to address challenges are critical. Familiarity with industry standards, best practices, and emerging technologies is also necessary to ensure optimal performance and innovation in the role.
Excellent verbal and written communication abilities are essential to convey information clearly and effectively to stakeholders at all organizational levels. Interpersonal skills are required to foster productive relationships with colleagues, clients, and management. Active listening is necessary to understand diverse perspectives and respond appropriately. Proficiency in professional correspondence, including emails and reports, is expected. The ability to adapt communication style to different audiences and situations is critical. Strong presentation skills are needed to articulate ideas persuasively.
Flexibility
At our organization, we provide a dynamic and rewarding work environment that fosters professional growth and collaboration. Our team is dedicated to driving innovation and excellence, offering employees the opportunity to contribute meaningfully to impactful projects. We value diversity, creativity, and commitment, ensuring each team member can thrive both personally and professionally. By joining us, you’ll benefit from competitive compensation, comprehensive benefits, and a supportive culture that prioritizes work-life balance. Together, we strive to achieve remarkable results while maintaining a positive and inclusive workplace.
A bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain Management, or a closely related discipline is required.
Requires at least four years of direct professional experience within the field.
Demonstrates advanced proficiency in Microsoft Office suite and related technologies, enabling streamlined processes and effective information dissemination.
Possesses a solid grasp of best practices in competitive procurement methodologies.
Exhibits high ethical standards and a strong sense of integrity in all professional interactions and decision-making processes.
Demonstrates exceptional ability to work effectively within a team environment while fostering productive relationships with colleagues and stakeholders.
Demonstrates exceptional organizational abilities, particularly in planning and meticulous attention to detail.
Accomplished professionals must possess a solid grasp of fundamental accounting principles, proficiency in accounting systems, and a thorough familiarity with Ghana’s tax regulations.
Proficient in utilizing the full capabilities of Microsoft Office suite, including Word, Excel, PowerPoint, and Access, as well as Google Workspace tools such as Google Docs, Sheets, Slides, and Forms.
Proficiency in utilizing collaborative platforms like Slack, Trello, and Asana for administrative operations is essential.
• Exceptional proficiency in both verbal and written communication.
Demonstrates strong proficiency in both written and spoken English communication.
Demonstrates exceptional verbal and written communication skills, adept at conveying information with clarity and precision while adapting the message to resonate with diverse audiences.
Demonstrates flexibility and resilience in navigating evolving circumstances and thriving within fast-paced, unpredictable settings.
You will become part of a globally diverse team comprising members from ten countries, united by a shared commitment to our collective vision.
You are encouraged to shape your role uniquely, leveraging your creativity and strategic thinking. We actively seek your forward-thinking ideas, your perspective on future developments, and your insightful inquiries to foster continuous improvement.
We prioritize a healthy work-life balance, recognizing the importance of personal time for rest, relaxation, and self-reflection.
You’ll become part of an expanding and innovative company that offers structured opportunities for professional development and clear routes to career progression.
Interested applicants should submit their application materials through the designated portal or via email, adhering to the specified instructions. Ensure all required documents, such as a resume, cover letter, and any additional certifications, are included in the submission. Applications will only be considered if they are received by the stated deadline. For inquiries regarding the application process, please contact the provided HR representative or refer to the job posting for further details.
To submit your application, please follow the outlined process for consideration. Ensure all required documents are included and submitted by the specified deadline. Provide a detailed resume outlining your qualifications and relevant experience. Include a cover letter that clearly demonstrates your fit for the role and alignment with the organization’s goals. Additional materials, such as references or certifications, may be requested during the evaluation process. Be sure to adhere to the application instructions provided to avoid any delays in processing your submission.
To submit your application, please navigate to the careers page at https://sparkmicrogrants.bamboohr.com/careers/168.
Qualifications
Bachelor’s Degree
Experience Required
4 years
