We seek a highly motivated professional to join our team in the capacity of [Job Title]. The ideal candidate will possess a minimum of [X] years of relevant experience in [specific field/industry], along with a proven track record in [specific skill or responsibility]. Responsibilities include [list key duties, e.g., managing projects, analyzing data, leading teams], with a strong emphasis on [key objective or skill, e.g., innovation, efficiency, client satisfaction]. Proficiency in [specific tools, software, or methodologies] is required, and the ability to [specific capability] is essential. Strong communication and interpersonal skills are necessary to collaborate effectively with cross-functional teams and stakeholders. A bachelor’s degree in [relevant field] or equivalent experience is mandatory, and certification in [specific area, if applicable] is a plus. The successful candidate will demonstrate adaptability, problem-solving acumen, and a commitment to continuous improvement in a fast-paced environment.
Professional applicants are encouraged to submit their applications for the position of Project Secretary at Winamp Health Research Centre, located in the Winamp North Municipality of the Bono-East Region.
Brief Job Description
The incumbent will serve as the primary point of contact for all internal and external communications, ensuring seamless information flow. Key responsibilities include managing incoming calls, redirecting inquiries as needed, coordinating meeting schedules, and providing administrative assistance to colleagues.
Full-time contractual employment is available for this position.
The position is offered for an initial term of one year, with the possibility of renewal.
Handle front desk operations, including greeting visitors, answering and routing calls, and managing incoming and outgoing correspondence. Perform administrative tasks such as maintaining records, scheduling appointments, and coordinating meetings. Ensure the reception area remains organized, presentable, and well-stocked with necessary supplies. Assist with basic office tasks, such as filing, data entry, and light bookkeeping when required. Demonstrate strong communication skills, professionalism, and a customer-focused approach in all interactions.
Answer phone calls and respond to emails promptly to address customer inquiries and provide relevant information.
Maintains an organized and accurate record-keeping system for files, contacts, and the employee directory to ensure efficient information management and accessibility.
Draft correspondence, reports, memoranda, meeting minutes, and other related documentation to ensure clear and professional communication within the organization.
Responsibilities include managing office equipment and supplies, as well as submitting requisitions to ensure timely replenishment of inventory.
Provide support to team members in organizing schedules, managing appointments, and overseeing daily operational duties.
Responsibilities include compiling, dispatching, and overseeing the distribution of correspondence, memos, and other written communications across departments.
Responsible for overseeing the organization, accuracy, and security of all departmental files and records, ensuring they are up-to-date, properly maintained, and easily accessible as needed.
Provide support in the preparation and compilation of presentations and reports.
Facilitate the organization of teleconferences and record detailed notes and minutes during discussions.
Handle various administrative duties such as organizing files and operating photocopying equipment.
Carry out any additional tasks assigned by KHRC as needed.
Required Skills:
Proficiency in relevant software applications and tools pertinent to the role is essential. Candidates must demonstrate strong analytical abilities and problem-solving skills to address complex challenges effectively. Excellent communication and interpersonal skills are necessary to collaborate efficiently with team members and stakeholders. Attention to detail and the capacity to manage multiple tasks concurrently are critical for success in this position. Additionally, a solid understanding of industry-specific regulations and standards is required to ensure compliance and operational excellence.
• You must hold a Bachelor’s degree in Secretarial Studies and Management Studies, or an equivalent qualification, from a reputable and accredited institution.
With a minimum of three years of relevant clerical experience, the ideal candidate will bring hands-on expertise in administrative support, data management, and organizational tasks. Proficiency in maintaining accurate records, handling correspondence, and coordinating office operations is essential for success in this position.
Proficient familiarity with widely-used software applications, including but not limited to the Microsoft Office Suite, is required.
Demonstrates strong self-motivation and the capacity to manage tasks and priorities without direct supervision.
Maintained a professional and organized demeanor at all times.
• Demonstrates outstanding proficiency in both written and verbal communication.
• Demonstrated ability to effectively manage and prioritize a dynamic calendar of activities.
Demonstrated ability to collaborate effectively in team environments.
• Must demonstrate meticulous attention to detail to ensure accuracy and precision in all tasks.
Confident professionals excel in dynamic settings, demonstrating poise under pressure and decisively addressing challenges. This trait enables clear, assertive communication and fosters trust among colleagues and clients alike.
• Must possess strong organizational capabilities and the ability to manage time effectively.
Demonstrates a proactive mindset and the capacity to take independent initiative in addressing tasks and challenges effectively.
Demonstrates strong organizational skills and the capacity to prioritize tasks effectively while meeting deadlines in a fast-paced environment.
Interested applicants should submit their application materials through the designated portal by the specified deadline. Candidates must ensure all required documents, including a resume, cover letter, and professional references, are included. The selection process will involve multiple stages, beginning with an initial screening followed by interviews. Only shortlisted candidates will be contacted for further assessment.
We welcome applications from qualified candidates who meet the following criteria. Submit your resume, along with a cover letter outlining your relevant experience and skills, via email to careers@company.com with the subject line “Application for [Job Title].” Ensure your application includes three professional references who can attest to your qualifications. The deadline for submissions is [insert deadline]. Only shortlisted candidates will be contacted for an interview.
Prospective candidates are required to submit a single combined attachment containing their detailed Curriculum Vitae, Cover Letter, and all relevant certificates in either MS Word or PDF format, demonstrating their qualifications for the position. Applications must be received between June 1, 2026, and June 12, 2026, via the designated portal at https://kintampo-hrc.org/khrc_employment/. Only shortlisted applicants will be notified. Additionally, candidates should include their active email addresses and mobile phone numbers in the application letter, along with the contact details of two professional referees, including their functional email addresses and telephone numbers.
Qualifications
BA
Experience Required
3 years
