We are seeking a highly motivated and skilled professional to join our team as [Job Title], responsible for [key responsibility 1], [key responsibility 2], and [key responsibility 3]. The ideal candidate will have [X years] of experience in [relevant field/industry], along with expertise in [specific skill or tool]. Proficiency in [specific software, language, or methodology] is required, and a strong ability to [specific soft skill, e.g., collaborate, analyze, or manage projects] is essential. Additionally, the candidate must hold [certification/degree, if applicable] and demonstrate a track record of [measurable achievement or skill]. This role involves [additional responsibility or duty], ensuring alignment with our organizational goals and maintaining high standards of [quality, efficiency, or compliance].
Qualified individuals are encouraged to submit applications for the position of Project Secretary at the Winamp Health Research Centre, located in Winamp North Municipality within the Bono-East Region.
Brief Job Description
The incumbent will serve as the primary liaison for all internal and external communications, ensuring seamless coordination across departments and with external stakeholders. Key responsibilities include managing incoming and outgoing telephone inquiries, efficiently scheduling meetings and appointments, and offering administrative support to colleagues as needed.
Full-time contractual employment is being offered for this position.
The position is offered on a one-year basis, with the possibility of renewal for an additional term.
The role encompasses comprehensive receptionist duties, including managing front desk operations, greeting visitors with a professional demeanor, and directing inquiries to the appropriate departments or personnel. Additionally, the position involves handling incoming and outgoing correspondence, maintaining accurate records of visitors, and ensuring the reception area is organized and welcoming at all times. Strong organizational and multitasking abilities are essential to prioritize tasks efficiently, while excellent communication skills are required to interact courteously with clients, employees, and stakeholders. Proficiency in office software, such as Microsoft Office Suite, and familiarity with phone systems and basic administrative tasks are also necessary to support seamless daily operations.
• Addressing inquiries received through both telephone and electronic correspondence.
Maintains an organized and accurate record-keeping system to oversee files, contacts, and the employee directory.
Craft professional correspondence, including letters, reports, memoranda, and meeting minutes, among other documents.
Responsibilities include managing office equipment and supplies, as well as processing requisitions to maintain adequate inventory levels.
Provide support to team members by managing and organizing schedules, appointments, and routine operational duties.
Responsibilities include compiling, sorting, and disseminating correspondence such as messages, memos, and other written communications to ensure timely and accurate delivery to the appropriate recipients.
Ensure the accurate organization and upkeep of all departmental files and records in compliance with established policies and procedures.
Support the preparation and compilation of presentations and reports as required.
Organize conference calls and document detailed minutes and messages throughout meetings.
Execute clerical duties such as organizing documents and producing copies through photocopying.
Conduct any additional responsibilities as designated by KHRC.
REQUIRED SKILLS:
Proficient in written and verbal communication with the ability to articulate ideas clearly and persuasively; strong analytical thinking for problem-solving and decision-making; expertise in data analysis and interpretation to inform strategic initiatives; familiarity with project management tools and methodologies to ensure efficient execution; demonstrated leadership skills to guide teams toward shared objectives; capacity to adapt to evolving business needs and market trends; proficiency in relevant industry software and technologies; excellent organizational abilities to manage multiple priorities effectively; a collaborative mindset to foster cross-functional teamwork; attention to detail to maintain accuracy in all deliverables; commitment to continuous learning and professional development to stay ahead of industry advancements.
• Hold a Bachelor’s degree in Secretaryship and Management Studies from a recognized and accredited institution.
With a minimum of three years of clerical work experience, the ideal candidate will possess a strong foundation in administrative tasks. This role demands proficiency in handling routine office duties, managing documentation, and ensuring efficient workflows. Prior experience in a similar capacity is essential to perform the required responsibilities effectively.
Demonstrates proficiency in widely utilized software applications, including the Microsoft Suite of products.
Demonstrates strong self-motivation and the capacity to manage tasks without direct supervision.
Demonstrates a high level of professionalism and organization in all interactions and responsibilities.
• Demonstrates outstanding proficiency in both written and verbal communication.
Professional rewrite:
Proven ability to effectively manage and prioritize calendars of activities.
• Team-working skills
• Attention to details
Confident professionals are sought for this role, as demonstrated through decisive actions and clear communication. A self-assured demeanor is essential when addressing challenges and driving projects forward. Candidates must exhibit poise in high-pressure situations while maintaining composure and professionalism under all circumstances.
• Strong proficiency in organizing tasks and managing time effectively to meet deadlines and prioritize responsibilities efficiently.
Demonstrates strong initiative and the capacity to act proactively in identifying and addressing opportunities or challenges without requiring constant direction.
Demonstrated proficiency in prioritizing tasks and efficiently allocating time to meet deadlines in fast-paced environments.
HOW TO APPLY: Qualified candidates are encouraged to submit their application materials by [insert deadline date]. To be considered for this position, please prepare a comprehensive resume outlining your relevant experience, skills, and qualifications. Additionally, include a cover letter detailing your interest in the role and how your background aligns with the position’s requirements. Applications should be sent via email to [insert email address] with the subject line clearly marked as “[Insert Job Title] Application – [Your Full Name].” Ensure all documents are saved in PDF format for compatibility. For inquiries regarding the application process, please contact [insert contact name or HR department] at [insert phone number or email address].
To submit your application, please follow the outlined process. Begin by preparing your resume and cover letter, ensuring they highlight your relevant experience and qualifications. Next, visit the company’s careers portal and locate the job posting. Complete the application form with accurate and detailed information, attaching your resume and cover letter when prompted. If required, include any additional documents specified in the job posting. Submit your application before the stated deadline to ensure consideration. For further assistance, refer to the contact details provided in the posting.
Applicants are required to submit a single attachment containing their full Curriculum Vitae, Cover Letter, and relevant certificates as either an MS Word document or PDF, demonstrating their qualifications for the position between June 1 and June 12, 2026. Applications must be submitted through the designated portal at https://kintampo-hrc.org/khrc_employment/. Only shortlisted candidates will receive further communication. Additionally, applicants should include their functional email addresses and mobile phone numbers in the application letter, along with contact details for two professional referees, including their email addresses and telephone numbers.
Qualifications
BA
Experience Required
3 years
