We are seeking a motivated individual to fill the role of [Job Title], responsible for [primary responsibility]. The ideal candidate will possess a [specific degree/certification] and a minimum of [X years] of relevant experience in [specific field/industry]. Proficiency in [specific software/tool] is required, along with strong analytical, communication, and organizational skills. Key responsibilities include [detailed responsibility 1], [detailed responsibility 2], and [detailed responsibility 3]. The position demands the ability to [specific skill or competency], work collaboratively in a team environment, and meet tight deadlines. Additional qualifications may include [optional qualification 1] or [optional qualification 2]. This role offers an opportunity to contribute to [specific project, team, or company goal].
Qualified candidates are encouraged to apply for the position of Project Secretary at the Winamp Health Research Centre, located in the Winamp North Municipality of the Bono-East Region.
Brief Job Description
The incumbent will be tasked with managing internal and external communications, handling incoming calls, redirecting inquiries as needed, coordinating meeting schedules, and providing administrative support to colleagues.
We are seeking a full-time contract appointment for this position.
This position is offered for an initial term of one year, with the possibility of renewal based on performance and organizational needs.
The individual will manage front desk operations, greet visitors, and provide exceptional customer service. Responsibilities include answering and directing phone calls, handling incoming and outgoing mail, scheduling appointments, and maintaining a professional and organized reception area. The ideal candidate must possess strong communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment. Prior experience in a similar role is preferred.
Respond to inquiries received via telephone and electronic mail, ensuring prompt and accurate communication with clients and stakeholders.
Maintain an organized and up-to-date record-keeping system to manage files, contacts, and the employee directory efficiently.
Draft correspondence, reports, memoranda, and minutes of meetings, among other documents, ensuring accuracy, clarity, and professional formatting.
Responsibilities include managing office equipment and supplies, as well as processing requisitions to maintain adequate inventory levels.
Provide support to team members by helping to organize schedules, book appointments, and manage daily operational responsibilities.
Responsibilities include compiling, sorting, and disseminating correspondence such as messages, memos, and other written communications in a timely and organized manner.
Responsible for ensuring the organization, accuracy, and accessibility of departmental files and records to support efficient operations and compliance with relevant policies and regulations.
Provide support in the preparation and compilation of presentations and reports.
• Arrange conference calls and record messages and meeting minutes.
Execute a variety of administrative duties, such as organizing documents and producing copies as needed.
Conduct any additional tasks as designated by KHRC.
Required Qualifications:
The ideal candidate will possess a Bachelor’s degree in a relevant field, coupled with a minimum of three years of hands-on experience in a comparable role. Proficiency in industry-standard software and tools is essential, as is strong analytical and problem-solving abilities. Exceptional communication skills, both written and verbal, are necessary to collaborate effectively with cross-functional teams. Attention to detail, organizational prowess, and the capacity to manage multiple priorities in a fast-paced environment are crucial. Familiarity with project management methodologies and prior leadership experience are advantageous.
• Holds a Bachelor’s degree in Secretarial ship and Management Studies from an accredited and reputable institution.
With a minimum of three years of experience in clerical roles, the ideal candidate will bring a solid foundation in administrative support, document management, and organizational tasks to this position.
Proficient in utilizing commonly used software applications, including those within the Microsoft Suite.
Demonstrates strong self-motivation and the capacity to manage tasks and priorities effectively without constant supervision.
Maintained a polished, professional demeanor at all times, demonstrating strong organizational skills and adherence to workplace standards.
Proficient in both written and oral communication, with a strong ability to convey ideas clearly and effectively.
Skilled in managing and organizing activity calendars with a focus on prioritization and efficiency.
Team collaboration skills are essential for this role, as the position involves close cooperation with various departments to achieve shared objectives. Candidates must be able to work effectively in group settings, contribute constructively to discussions, and support team members to enhance overall productivity. The ability to communicate clearly, resolve conflicts diplomatically, and adapt to diverse team dynamics is highly valued.
• Demonstrates meticulous attention to detail, ensuring accuracy and precision in all tasks.
Confidence is essential to thrive in this role. You must exhibit self-assurance in your abilities while remaining open to constructive feedback. This position demands the capacity to make decisive choices under pressure and the resilience to navigate challenges assertively. Demonstrated confidence in both individual and collaborative settings will be crucial to success.
• Strong ability to prioritize tasks and manage deadlines efficiently.
• Demonstrates strong proactive ness and initiative in driving tasks forward.
Demonstrates strong organizational skills and the capacity to prioritize tasks effectively while balancing multiple responsibilities simultaneously.
To submit your application, follow these steps provided below.
Ensure your application includes a comprehensive resume outlining your relevant experience, educational background, and any pertinent certifications. Additionally, prepare a cover letter that clearly articulates your interest in the position and demonstrates how your qualifications align with the role’s requirements. Submit both documents via the designated application portal, adhering to the specified deadline. For any inquiries regarding the application process, direct your questions to the provided contact person.
Applicants must submit a single attachment containing their detailed Curriculum Vitae, Cover Letter, and all relevant certificates as either a Microsoft Word document or PDF, demonstrating their qualifications for the position between June 1 and June 12, 2026. Applications should be submitted exclusively via the link at https://kintampo-hrc.org/khrc_employment/. Only shortlisted candidates will receive further communication. Additionally, applicants should include their active email address and mobile phone number in the Cover Letter, along with two (2) professional referees—providing their functional email addresses and contact numbers.
Qualifications
BA
Experience Required
3 years
