We are seeking a highly motivated and skilled individual to join our team in the position of [Job Title]. The ideal candidate will possess a strong background in [specific field or industry], along with the ability to [key skill or responsibility, e.g., “analyze complex data sets and derive actionable insights”]. A bachelor’s degree in [relevant field] or a related discipline is required, and a master’s degree is strongly preferred. Proficiency in [specific software, tools, or languages] is essential, as is experience with [relevant processes or methodologies]. The successful applicant will be responsible for [specific duty or project], in addition to collaborating with cross-functional teams to [specific goal or outcome]. Strong communication skills, both written and verbal, are necessary to effectively convey ideas and present findings to stakeholders at all levels. The ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment is critical. Familiarity with [industry-specific regulations, standards, or frameworks] is a plus.
Accomplished candidates are encouraged to submit applications for the position of Project Secretary at the Winamp Health Research Centre, located in the Winamp North Municipality within the Bono-East Region.
Brief Job Description
The incumbent will be tasked with fostering clear and effective communication both internally and externally. This role encompasses handling incoming calls, routing them to the appropriate parties, coordinating meetings, and offering administrative assistance to colleagues as required.
We are seeking a full-time contractor for this position.
A one-year term, potentially renewable for an additional period, is specified for this position.
The role involves performing receptionist duties, including greeting visitors, handling incoming calls, managing appointments, and providing administrative support. Additionally, the incumbent will maintain front-desk operations, ensure a professional and welcoming environment, and assist with basic office tasks such as filing, data entry, and correspondence. Strong communication skills, organizational ability, and proficiency in office software are essential for this position.
Respond to inquiries received through phone and email promptly and professionally.
Maintain an organized and accurate record-keeping system to manage files, contacts, and the employee directory efficiently.
Draft correspondence, reports, memoranda, and meeting minutes with precision and clarity, ensuring adherence to organizational standards and formatting guidelines.
Responsibilities include managing office equipment and supplies, as well as submitting requisitions to ensure timely replenishment of inventory.
Provide support to team members by managing schedules, coordinating appointments, and overseeing daily operational duties.
You will be responsible for the systematic arrangement and dissemination of all communications, including messages and memos, ensuring timely and accurate delivery to the appropriate recipients. This role involves coordinating the flow of information to maintain efficient internal and external correspondence within the organization.
Maintains organized and up-to-date departmental files and records, ensuring accuracy, accessibility, and compliance with relevant policies and regulations.
Provide support in the preparation and compilation of presentations and reports.
Organize conference calls and document meeting notes and minutes during discussions.
Execute a range of administrative duties, such as organizing documents and producing copies through photocopying equipment.
Execute any additional responsibilities as assigned by KHRC.
Demonstrated proficiency in relevant technical, analytical, and communication skills is essential for this role. Candidates must possess expertise in [specific skills, e.g., project management, data analysis, software development, etc.], along with strong problem-solving capabilities and attention to detail. Excellent organizational and time-management skills are required to meet deadlines and prioritize tasks effectively. The ability to work collaboratively in team settings while maintaining a high degree of professionalism is also necessary. Additionally, familiarity with [relevant tools, frameworks, or methodologies] is preferred.
A bachelor’s degree in Secretarial Studies and Management from an accredited and recognized institution is required.
Seeking candidates with a minimum of three years of clerical experience.
Proficient in using widely adopted software applications, particularly within the Microsoft Office Suite.
Demonstrates strong self-motivation and the capacity to manage tasks effectively without constant supervision.
Demonstrates a high level of professionalism and meticulous organization in all tasks and interactions.
You must possess outstanding written and verbal communication abilities.
• Proven ability to effectively manage and prioritize a dynamic calendar of activities to ensure optimal scheduling and operational efficiency.
Team player with a proven ability to collaborate effectively in group settings, exhibiting strong interpersonal skills to contribute constructively to collective goals and foster a positive working environment. Demonstrated capacity to engage with diverse team members, respect varying perspectives, and align personal efforts with team objectives to achieve shared outcomes.
Attention to detail is essential, as the role demands meticulous accuracy in performing tasks and ensuring data precision. Candidates must demonstrate a strong ability to identify discrepancies, maintain consistency, and uphold high-quality standards across all responsibilities. This includes reviewing documents for errors, verifying information, and adhering to established protocols with precision.
Confident professionals demonstrate a strong belief in their abilities and judgment, consistently delivering results even under pressure. They embrace challenges with a proactive mindset, viewing obstacles as opportunities for growth rather than setbacks. Their self-assurance fosters effective decision-making and inspires trust among colleagues, clients, and stakeholders. This trait is essential for navigating complex projects, leading teams, and maintaining resilience in dynamic environments, ensuring sustained performance and success.
• Capacity to prioritize tasks and manage time efficiently.
Demonstrates a proactive approach and employs initiative effectively in all tasks and situations.
Demonstrated capability to prioritize multiple tasks efficiently while maintaining strict adherence to deadlines.
Interested candidates are invited to submit their application for consideration. Please ensure all required materials are included to facilitate a thorough review process. For further inquiries regarding the application procedure or position details, do not hesitate to contact the designated representative. The deadline for submissions is strictly enforced, and late applications will not be accepted.
To apply for this position, please submit your resume and a cover letter outlining your qualifications and interest in the role. Be sure to include any relevant certifications or licenses, along with professional references if requested. The application must be received by the specified deadline to be considered, and late submissions will not be accepted. Only shortlisted candidates will be contacted for an interview, so ensure your application is thorough and tailored to the job requirements.
Interested candidates must submit a single, consolidated application file—either a Microsoft Word document or PDF—containing their Curriculum Vitae, Cover Letter, and all relevant certificates, to demonstrate their qualifications for the position. The application window remains open from June 1, 2026, through June 12, 2026, and must be submitted exclusively via the designated portal at https://kintampo-hrc.org/khrc_employment/. Only candidates selected for further review will receive a response. Applicants should ensure their application includes a functional email address and mobile phone number, along with at least two professional referees—each accompanied by their valid email and telephone contact details.
Qualifications
BA
Experience Required
3 years
