We are seeking a highly motivated professional to join our team in the role of [Job Title]. The ideal candidate will possess a [specific degree or certification, if applicable], along with [X] years of relevant experience in [industry/field]. Strong proficiency in [specific software, tools, or methodologies] is essential, as are excellent communication and organizational skills. Key responsibilities include [list responsibilities, e.g., managing projects, analyzing data, coordinating teams], ensuring adherence to deadlines and quality standards. The position requires the ability to work both independently and collaboratively within a fast-paced environment. Prior experience in [specific industry or function] is highly desirable.
Qualified individuals are encouraged to submit applications for the position of Project Secretary at the Winamp Health Research Centre, located in the Winamp North Municipality of the Bono-East Region.
Crafting an engaging and informative job description that effectively communicates the role’s core duties, necessary qualifications, and key responsibilities requires a polished and professional approach. The ideal candidate will demonstrate proficiency in specified areas, possess relevant experience, and exhibit strong communication and organizational skills to thrive in the position. Responsibilities include performing essential tasks such as managing projects, collaborating with cross-functional teams, and ensuring timely completion of deliverables. The successful applicant must meet educational and experiential requirements, adhere to company policies, and contribute to the organization’s objectives with dedication and accountability.
The incumbent will serve as the primary point of contact, ensuring seamless communication both internally and externally. Key responsibilities encompass managing incoming calls, redirecting inquiries as necessary, coordinating meeting schedules, and providing administrative assistance to staff members.
Full-time contract-based employment is available for this position.
The position is structured for an initial term of one (1) year, with the possibility of renewal upon satisfactory performance and mutual agreement between the parties involved.
As the face of the front office, you will greet visitors with a warm and professional demeanor, manage incoming and outgoing correspondence, and ensure the reception area maintains a polished and organized appearance at all times. You will efficiently handle incoming calls, directing them to the appropriate departments or personnel while maintaining a high standard of customer service. Additionally, you will coordinate meeting room bookings, manage visitor registrations, and assist with administrative tasks such as filing, data entry, and supporting staff with various office needs. Strong communication skills, proficiency in office software, and the ability to multitask in a fast-paced environment are essential. Prior experience in a similar role is preferred, along with exceptional organizational abilities and a keen attention to detail.
Handle incoming inquiries effectively through both telephone and electronic correspondence, ensuring prompt and accurate responses to all queries received.
Maintain an organized and accurate record-keeping system to manage files, contacts, and the employee directory efficiently.
Draft correspondence, reports, memoranda, and minutes of meetings, among other documents, ensuring clarity and accuracy in all written communications.
Responsibilities include managing office equipment and supplies, as well as submitting requisitions to maintain adequate inventory levels.
Provide administrative support to team members by organizing schedules, managing appointments, and overseeing daily operational duties.
• Responsible for compiling, sorting, and disseminating correspondence, including messages and memos, to relevant stakeholders in a timely and organized manner.
Responsible for the organization, upkeep, and accuracy of all departmental files and records. Ensures data integrity, proper storage, and compliance with relevant policies and regulations.
Prepare and support the creation of presentations and reports as needed.
Organize conference calls and record meeting notes and minutes during discussions.
Conduct various administrative duties, such as organizing files and duplicating documents through photocopying.
Execute all additional tasks as assigned by the KHRC.
Required Skills:
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, is essential for this role. Strong interpersonal and communication skills are necessary to effectively collaborate with team members and stakeholders. Analytical thinking and problem-solving abilities are crucial for evaluating data and making informed decisions. Experience with project management tools and methodologies is preferred. Familiarity with industry-specific software or platforms may also be required, depending on the position. Attention to detail and the capacity to work efficiently under tight deadlines are highly valued.
Holders of a Bachelor of Arts in Secretaryship and Management Studies, earned from a recognized and accredited institution, will be considered for this role.
With a minimum of three years of clerical experience, the candidate will demonstrate proficiency in administrative tasks and office management.
• Proficiency in widely-used software applications, such as those in the Microsoft Suite, is essential.
Demonstrated capacity for self-directed work and autonomous decision-making.
Demonstrates a high level of professionalism and maintains an organized approach in all responsibilities.
Demonstrates outstanding ability to communicate effectively in both written and spoken formats.
Maintains and organizes a dynamic schedule of activities, ensuring efficient prioritization and seamless coordination.
Team collaboration skills are essential to foster a productive and cohesive work environment, requiring the ability to work effectively with colleagues, contribute to group objectives, and communicate clearly to achieve shared goals.
• Demonstrates meticulous attention to detail in all aspects of the role, ensuring accuracy and precision in tasks and deliverables.
Confidence is essential for this role. You will be expected to demonstrate poise and self-assurance in all professional interactions, whether engaging with clients, colleagues, or stakeholders. Strong conviction in your abilities and decisions will be crucial for navigating challenges and driving results. The ideal candidate will exude credibility and authority, ensuring effective communication and leadership in dynamic environments.
• Ability to effectively organize tasks and manage time efficiently.
Proactively identifies opportunities and takes decisive action without requiring constant direction, demonstrating strong self-motivation and resourcefulness in addressing challenges.
Demonstrated capability to prioritize tasks effectively and maintain productivity under varying deadlines. Skilled in organizing workloads to ensure timely completion of multiple responsibilities without compromising quality.
If you meet the specified qualifications and are interested in contributing to this role, we encourage you to submit your application for consideration. Please ensure your submission includes all necessary documentation and adheres to the outlined application instructions.
To submit your application, please follow the outlined procedure. Ensure all required documents are included with your submission. Provide a detailed cover letter outlining your qualifications and interest in the position. Include a comprehensive resume highlighting relevant experience and skills. Submit your application before the specified deadline to be considered for the role.
Applications must be submitted as a single attachment in MS Word or PDF format, comprising a detailed Curriculum Vitae, a Cover Letter, and all relevant certificates to demonstrate suitability for the position between June 1, 2026, and June 12, 2026. Only the shortlisted candidates will receive further communication. Applicants are required to include their functional email addresses and mobile phone numbers in the application letter, along with the contact details—functional email addresses and telephone numbers—of two professional referees.
Qualifications
BA
Experience Required
3 years
