We are seeking a highly motivated individual to join our team in the capacity of [Job Title]. The successful candidate will be responsible for overseeing and executing key operational tasks, ensuring seamless workflow and adherence to company policies. Key duties include managing project timelines, coordinating cross-functional teams, and maintaining accurate documentation. Requirements include a bachelor’s degree in [relevant field], at least three years of relevant experience, and proficiency in [specific tools or software]. Additionally, strong interpersonal skills, problem-solving abilities, and a proactive approach to challenges are essential. The ideal candidate will demonstrate a commitment to continuous improvement and contribute to the organization’s growth objectives.
Qualified candidates are encouraged to submit their applications for the position of Project Secretary at the Winamp Health Research Centre, located in Winamp North Municipality within the Bono-East Region.
Brief Job Description
The incumbent will be tasked with fostering clear and efficient communication both internally and externally. Responsibilities will encompass managing incoming and redirected telephone correspondence, coordinating and scheduling meetings, and offering administrative assistance to colleagues as needed.
Full-time contractual arrangements are available for this position.
• The position is offered for a one-year term, with the possibility of renewal.
Responsible for managing front desk operations, the receptionist greets visitors, answers incoming calls, and directs inquiries to the appropriate departments or personnel. Handles incoming and outgoing mail, packages, and deliveries while maintaining accurate records of visitor logs and staff communications. Schedules appointments, meetings, and conference room reservations as required, ensuring seamless coordination with internal teams. Provides administrative support, including basic data entry, filing, and documentation, while upholding a professional and welcoming demeanor. Must demonstrate strong organizational skills, proficiency in office software, and the ability to multitask in a fast-paced environment. Excellent communication and interpersonal skills are essential for interacting with clients, employees, and vendors.
Respond to customer inquiries through both telephone and electronic correspondence, ensuring timely and accurate communication while maintaining a professional demeanor.
Maintain a comprehensive and organized record-keeping system to manage files, contacts, and the employee directory efficiently.
Draft correspondence, reports, memoranda, and meeting minutes, ensuring clarity, accuracy, and professional formatting.
Responsibilities include managing office equipment and supplies, as well as submitting requisitions to ensure inventory levels are maintained.
Assists team members by organizing schedules, managing appointments, and handling various daily operational duties.
The role involves managing the receipt, preparation, and dissemination of communications, including messages and memos, ensuring timely and accurate distribution to the appropriate recipients.
Responsible for the organization, upkeep, and accuracy of all departmental files and records, ensuring compliance with established protocols and regulatory standards.
Prepare supporting materials for presentations and compile data-driven reports.
• Responsible for arranging conference calls and documenting messages and meeting minutes.
Execute a range of administrative duties, such as organizing and maintaining files, as well as producing copies of documents through photocopying.
Execute any additional tasks as assigned by KHRC.
SKILLS AND QUALIFICATIONS REQUIRED:
Proven expertise in [specific skill or field], along with strong analytical and problem-solving abilities, is essential. Candidates must possess excellent communication and interpersonal skills to collaborate effectively within a team environment. Proficiency in [specific software, tool, or language, if applicable] is mandatory, and familiarity with [related technology or process] is highly desirable. A minimum of [X years] of relevant experience is required, along with a [specific degree, certification, or qualification, if applicable]. The ability to prioritize tasks, manage deadlines, and adapt to evolving priorities is critical. Strong attention to detail and a commitment to maintaining high standards of accuracy are also necessary.
A bachelor’s degree in Secretarial Science and Management Studies from an accredited and reputable institution is required.
Requires a minimum of three years of prior clerical work experience.
Proficient in commonly used software applications, particularly those within the Microsoft Suite, demonstrating a solid understanding of their functionality and capabilities.
Demonstrates a strong capacity for autonomous work and self-directed task completion.
Maintain a professional and organized demeanor at all times.
Demonstrates outstanding proficiency in both written and oral communication.
Skilled in organizing and managing activity schedules with a focus on prioritization and efficiency.
Proven ability to collaborate effectively within a team-oriented environment, demonstrating strong interpersonal skills and a commitment to shared objectives. Capacity to engage constructively with colleagues, contribute meaningfully to group discussions, and support collective problem-solving efforts to achieve common goals.
Attention to detail is essential for excelling in this role. Candidates must meticulously review information, ensuring accuracy and consistency across all tasks. The position demands a keen eye for spotting discrepancies, verifying data, and maintaining high standards of quality. Strong organizational skills and the ability to prioritize effectively are also required to manage workload efficiently.
Confidence is a fundamental requirement for this position. Candidates must demonstrate the ability to articulate ideas clearly, engage with stakeholders at all levels, and maintain composure under pressure. The role demands a self-assured approach to problem-solving, decision-making, and leadership, ensuring effective execution of responsibilities in dynamic environments.
• Ability to prioritize tasks and manage deadlines effectively.
Demonstrates strong self-motivation and the capacity to take independent action when necessary.
Demonstrates exceptional proficiency in prioritizing tasks and handling multiple responsibilities concurrently while adhering to strict deadlines.
Interested candidates should submit their application materials through the designated portal or email address provided in the job posting. Ensure all required documents, such as a resume, cover letter, and professional references, are included. Applications will be reviewed on a rolling basis, so prompt submission is encouraged. For inquiries regarding the application process, contact the hiring manager directly via the specified details. Only complete applications will be considered for further review.
To submit your application, please follow the specified submission guidelines provided in the job posting. Ensure all required documents, such as your resume, cover letter, and any additional materials, are included. Double-check that you have addressed all requested qualifications and provided accurate contact information. Applications must be submitted by the designated deadline to be considered for review. If you encounter any difficulties, contact the hiring manager or HR representative for assistance.
Applicants are requested to submit their detailed Curriculum Vitae, Cover Letter, and relevant certificates in a single attachment (either as an MS Word document or PDF), which should demonstrate their suitability for the position between June 1, 2026, and June 12, 2026. Applications must be submitted through the designated link at https://kintampo-hrc.org/khrc_employment/. Only shortlisted candidates will be contacted. It is strongly advised that applicants include their active email addresses and mobile phone numbers in the application letter, along with two (2) professional referees, specifying their functional email addresses and telephone contacts.
Qualifications
BA
Experience Required
3 years
