JOB DESCRIPTION:
This position is tasked with managing day-to-day accounting functions and financial transaction processing. Collaborating closely with the Country Director, the Finance and Administration Officer upholds transparent and equitable procurement practices for goods and services, fully adhering to Spark’s established procurement and financial policies. Additionally, the role provides oversight for office administration, strategic planning, logistical coordination, and the execution of other essential responsibilities to support Spark’s leadership in Ghana. We seek outstanding candidates with a demonstrated history of successful financial and administrative management.
Responsible for overseeing financial operations, managing budgets, and ensuring compliance with regulations, the Finance team plays a critical role in maintaining the organization’s fiscal health. This role entails analyzing financial data, preparing reports, and providing strategic insights to support decision-making processes. Key responsibilities include tracking revenue and expenditures, optimizing financial performance, and collaborating with cross-functional teams to achieve organizational goals. Candidates must possess strong analytical skills, proficiency in financial software, and a solid understanding of accounting principles. A bachelor’s degree in finance, accounting, or a related field is required, along with relevant certifications such as CPA or CFA being advantageous. Prior experience in financial management or analysis is highly preferred.
Overseeing administrative operations and managing logistical processes are essential responsibilities of this role, ensuring seamless coordination of resources, documentation, and workflows to support organizational efficiency. The position demands meticulous attention to detail, strong organizational abilities, and proficiency in handling multiple tasks concurrently. Candidates must possess excellent communication skills to liaise effectively with stakeholders, vendors, and internal teams. Additionally, the role requires a keen problem-solving aptitude to address challenges promptly and maintain operational continuity. Familiarity with relevant software and systems, as well as adherence to compliance standards, is also expected to uphold accuracy and regulatory adherence.
Oversee the banking and accounting functions, encompassing daily bookkeeping tasks, cash reconciliation procedures, and bank-related correspondence management for the Ghana office.
Oversee the monthly financial close process and ensure all account reconciliations are completed accurately and on schedule.
Engage in both internal and external audit processes to evaluate compliance, identify risks, and ensure adherence to established standards and regulatory requirements.
Assist with the yearly planning and budgeting initiatives to ensure alignment with organizational objectives and financial targets.
Prepare cash flow forecasts to ensure adequate and timely availability of funds for both daily operations and strategic program initiatives.
Periodic financial progress reports from partners will be received and reviewed, with all pertinent performance-related actions promptly executed.
Deliver structured training sessions for Partner personnel, focusing on capacity-building initiatives designed to enhance their ability to plan, execute, monitor, and report on funds received.
Oversee the day-to-day administrative operations of Spark in Ghana to ensure seamless execution and alignment with organizational standards.
• Support new hires during their integration by configuring workstations and ensuring access to essential tools and materials.
Coordinate the planning and execution of logistical arrangements for all program-related initiatives, encompassing the transportation and lodging of staff and stakeholders.
Oversee the inventory of office supplies and program materials to ensure sufficient stock levels are consistently maintained.
Oversee the provision and upkeep of office equipment, including computers, printers, and phones, to guarantee their functionality and accessibility whenever required.
Ensure the upkeep of office facilities while adhering to all health and safety regulations.
Oversee the end-to-end procurement workflow, beginning with the identification of requirements and culminating in the acquisition of necessary supplies and services.
• Ensure that procurement activities are conducted transparently and in line with Spark’s procurement policies and financial regulations.
• Engage in contract negotiations with vendors to secure advantageous pricing while ensuring prompt delivery of goods and services.
Cultivate and sustain productive partnerships with suppliers and service providers, verifying that all deliverables align with the office’s established quality benchmarks and operational needs.
Prepare and process invoices with precision, verifying that all payments are settled punctually and in full compliance with contractual obligations.
Required Skills:
Proficiency in written and verbal communication is essential for effectively conveying information and collaborating with stakeholders. Strong analytical abilities are needed to evaluate complex data and derive meaningful insights. Organizational skills are crucial for managing multiple tasks and meeting deadlines. A collaborative mindset facilitates teamwork and fosters productive working relationships. Familiarity with industry-specific tools and technologies is required to perform job duties efficiently.
WHO WE ARE LOOKING FOR:
Essential:
Education
Experience
We are seeking a candidate who possesses a strong command of technical skills and expertise. The ideal applicant should demonstrate proficiency with a variety of tools, software, and systems relevant to the role. Additionally, the ability to quickly adapt to new technologies and methodologies is essential. The position requires a keen attention to detail and a commitment to continuous learning and improvement in technical competencies.
Effective communication abilities are essential for this role, as the position demands clear and professional interaction with clients, colleagues, and stakeholders. The candidate must demonstrate proficiency in both verbal and written communication, ensuring messages are conveyed accurately and persuasively. Strong interpersonal skills are required to foster productive relationships, resolve conflicts diplomatically, and collaborate efficiently within cross-functional teams. Additionally, the ability to articulate ideas concisely, tailor communication to diverse audiences, and maintain a professional demeanor in all interactions is critical.
Flexibility
WHY WORK WITH US?
A bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain Management, or a closely related discipline is required.
Requires a minimum of four years of proven, relevant professional experience in the field.
Demonstrates exceptional skill in leveraging Microsoft Office applications and related technologies to enhance workflow efficiency and facilitate seamless information exchange.
• Possesses a solid grasp of competitive procurement methodologies and best practices.
Demonstrates a strong commitment to ethical principles and professional integrity in all aspects of work.
• Exceptional ability to collaborate effectively and build strong interpersonal relationships.
Demonstrates strong organizational abilities, particularly in planning and meticulous attention to detail.
Seasoned professionals should possess a solid foundation in core accounting principles, proficiency with accounting systems, and a comprehensive grasp of Ghana’s tax regulations.
Proficient in leveraging the MS Office suite alongside Google Workspace, including Google Docs, Sheets, Slides, and Forms.
Proficient in utilizing collaboration platforms such as Slack, Trello, and Asana to streamline administrative workflows and enhance team coordination.
Possesses exceptional ability to articulate ideas clearly and effectively, both verbally and in writing.
Demonstrates strong proficiency in both written and verbal English communication.
Ability to articulate ideas effectively, ensuring clarity and brevity while customizing communication to suit the intended recipient.
Demonstrates flexibility in adjusting to evolving circumstances and thrives in fast-paced, ever-changing settings.
You will become part of a collaborative and diverse team whose members represent ten countries globally, united by a shared commitment to our vision.
You will enjoy the flexibility and independence to shape your position according to your strengths and preferences. We value your fresh perspectives, forward-thinking strategies, and insightful inquiries as we strive for continuous growth and improvement.
We recognize and prioritize the importance of maintaining a healthy work-life balance, ensuring you have ample time for rest, personal pursuits, and reflection.
You will become part of an innovative and expanding company that offers structured opportunities for professional development and significant career progression.
Interested applicants should submit their application materials through the designated portal or contact the provided representative for further instructions. Ensure all required credentials, including resumes, cover letters, and any supplementary documents, are included to expedite the review process. Should any clarification be needed regarding the submission process, do not hesitate to reach out to the designated contact for assistance.
To apply for this position, please submit a comprehensive application that includes a detailed resume outlining your professional background, relevant certifications, and educational qualifications. Ensure your application highlights your specific skills and experiences that align with the job requirements. Include a well-crafted cover letter that explains your interest in the role and demonstrates how your expertise meets the responsibilities outlined. Be sure to follow any additional application instructions provided in the job posting, and submit all materials by the specified deadline to be considered for the role.
To submit your application, please visit the following link: https://sparkmicrogrants.bamboohr.com/careers/168.
Qualifications
Bachelor’s Degree
Experience Required
4 years
