We are seeking a highly motivated individual to join our team in the capacity of a [Job Title]. The ideal candidate will possess a minimum of [X] years of relevant experience in [specific field or industry], along with a proven track record of success in [key responsibility or skill]. Proficiency in [specific software, tools, or methodologies] is essential, and familiarity with [industry-specific standards or regulations] is highly desirable. The successful applicant will be responsible for [key responsibility 1], [key responsibility 2], and [key responsibility 3], while also contributing to [additional responsibility or team objective]. Strong analytical and problem-solving skills are required, and the ability to work both independently and collaboratively within a fast-paced environment is critical. Excellent communication skills, both written and verbal, are necessary to effectively engage with stakeholders at all levels. A degree in [relevant field of study] or an equivalent combination of education and experience is preferred.
Experienced professionals are encouraged to submit their applications for the position of Project Secretary at the Winamp Health Research Centre, located in the Winamp North Municipality of the Bono-East Region.
Brief Job Description
The incumbent will manage internal and external communications, ensuring seamless information flow across the organization. Responsibilities include handling and redirecting calls, coordinating meetings, and providing administrative assistance to colleagues.
This role is a full-time contractual position, offering full-time employment with a set contract duration.
The position is designated for an initial term of one (1) year, with the possibility of renewal.
The role entails performing receptionist duties, which include greeting visitors and clients professionally, managing incoming phone calls, and directing them to the appropriate departments or personnel. Additionally, the receptionist is responsible for handling administrative tasks such as maintaining accurate records, processing mail, and coordinating meeting schedules. Strong communication skills and a customer-focused approach are essential for this position, along with proficiency in office software and the ability to multitask efficiently in a fast-paced environment.
Respond to incoming inquiries promptly and professionally through both phone and email channels, ensuring accurate and courteous communication with clients or stakeholders.
Maintain an organized and accurate record-keeping system to manage files, contacts, and the employee directory efficiently.
Draft correspondence, reports, memoranda, and meeting minutes, among other documents, with precision and clarity to ensure effective communication and record-keeping.
Responsibilities include managing office equipment and supplies, as well as submitting requisitions to maintain adequate inventory levels.
Provide support to team members by managing schedules, appointments, and day-to-day operational activities.
Organize and disseminate communications, including messages, memos, and other correspondence, in a timely and efficient manner.
Maintain organization and accuracy of all departmental files and records, ensuring systematic documentation and compliance with established policies and procedures.
Prepare and support the development of presentations and reports as required.
Organize conference calls and document key points during meetings by handling messages and recording minutes.
Handle various administrative duties such as maintaining organized filing systems and producing copies of documents as required.
Conduct additional tasks as instructed by KHRC management.
Proficiency in relevant software applications and tools is essential, along with strong analytical and problem-solving capabilities. Candidates must possess excellent written and verbal communication skills to collaborate effectively within a team environment. Familiarity with industry-specific regulations and compliance standards is required, alongside the ability to manage multiple priorities and meet deadlines consistently. Prior experience in a similar role, along with a track record of delivering high-quality results, is strongly preferred. Proficiency in data analysis and reporting is also necessary to support informed decision-making processes.
Obtained a Bachelor’s degree in Secretarial Studies and Management Studies from a reputable and accredited institution.
With a minimum of three years of experience in clerical roles, the ideal candidate will bring a solid foundation in administrative support, including tasks such as data entry, filing, and office correspondence. This experience ensures familiarity with organizational systems, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment.
Proficient in utilizing widely adopted software applications, including but not limited to the Microsoft Office Suite.
Demonstrates strong self-motivation and the capacity to manage tasks autonomously without constant oversight.
Conduct is expected to be professional and highly organized at all times.
Demonstrates outstanding proficiency in both written and verbal communication.
Demonstrates a strong aptitude for efficiently managing and prioritizing a dynamic calendar of activities.
• Ability to collaborate effectively within a team environment
Demonstrates meticulous attention to detail, ensuring accuracy and precision in all tasks.
Confidence in one’s abilities and communication skills is essential for this role. The ideal candidate must demonstrate self-assurance when addressing challenges and engaging with stakeholders at all levels. This trait ensures effective problem-solving, clear articulation of ideas, and the capacity to inspire trust among colleagues and clients alike.
• Demonstrates strong capabilities in organizing tasks efficiently and managing time effectively.
Demonstrates a proactive mindset and the capacity to act with initiative when addressing responsibilities and challenges.
• Demonstrated capacity to prioritize tasks effectively and maintain productivity under varying deadlines.
To submit your application, please follow the outlined procedure. Forward your updated resume, a cover letter outlining your qualifications, and any additional requested documents to the specified email address or portal by the stated deadline. Ensure all materials are complete and meet the application requirements to be considered for review. Should you require further details or assistance, contact the provided point of contact.
To apply for this position, please submit your resume along with a cover letter detailing your qualifications and relevant experience. Ensure your application includes three professional references who can attest to your capabilities. Applications must be sent via email to the provided address by the specified deadline. If selected, you will be contacted for an interview to discuss your application further.
Applicants are required to submit a single combined attachment containing their detailed Curriculum Vitae, Cover Letter, and relevant certificates in either MS Word or PDF format, demonstrating their qualifications for the position. This submission should be made between June 1, 2026, and June 12, 2026, exclusively through the application portal at https://kintampo-hrc.org/khrc_employment/. Only shortlisted candidates will receive further communication. Additionally, applicants must include their active email addresses and mobile phone numbers in the application letter, along with contact details for two professional referees, including their functional email addresses and telephone numbers.
Qualifications
BA
Experience Required
3 years
