JOB DESCRIPTION:
Role Purpose
The Workshop Foreman/Supervisor oversees the maintenance of vehicles, motorcycles, and machinery essential to Exoplanet Bamboo’s plantation and field operations, ensuring their availability, reliability, safety, and peak performance.
This role provides handson technical leadership while also managing workshop operations, spare parts inventory, maintenance planning, breakdown response, and coordination with the Operations teams. The position is critical to minimizing downtime, maintaining productivity targets, and ensuring safe, compliant use of fleet and equipment in demanding field conditions.
This position collaborates closely with the Operations Manager and Field Managers to ensure equipment readiness aligns with both daily and seasonal operational demands.
Oversee and execute a range of critical tasks to ensure operational excellence and alignment with organizational objectives, including strategic planning, team leadership, and cross-functional collaboration. Analyze performance metrics to identify trends, optimize workflows, and drive continuous improvement across departments. Act as a liaison between senior management and frontline staff to facilitate clear communication and implement policies that enhance productivity and employee engagement. Maintain compliance with industry regulations, safety standards, and internal guidelines while fostering a culture of accountability and innovation. Prepare and present detailed reports to stakeholders, outlining progress, challenges, and recommended actions to support data-driven decision-making.
The Fleet & Equipment Maintenance Planning and Control team is responsible for overseeing and coordinating all aspects of fleet operations and equipment upkeep. This includes developing and implementing maintenance schedules, ensuring adherence to regulatory standards, and optimizing resource allocation to enhance operational efficiency. The role demands meticulous attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Additionally, the position requires proficiency in maintenance tracking systems, data analysis, and reporting to support informed decision-making.
Workshop operations and technical oversight encompass a comprehensive set of duties to ensure seamless and efficient workshop functionality. This role involves supervising daily activities, maintaining high safety standards, and managing technical resources to support production objectives. Key responsibilities include coordinating workflows, troubleshooting equipment issues, and ensuring compliance with industry regulations. Additionally, the position requires overseeing staff performance, implementing process improvements, and fostering a collaborative work environment. Candidates must possess strong leadership skills, technical expertise, and a proactive approach to problem-solving. Proficiency in workshop management systems and a commitment to continuous improvement are essential for success in this role.
Inventory, spares, and supplier management entails overseeing and optimizing the procurement, maintenance, and distribution of inventory items, spare parts, and vendor relationships to ensure operational continuity and cost efficiency. This role involves maintaining accurate records of stock levels, forecasting demand, and coordinating with suppliers to secure timely deliveries while minimizing excess inventory. Additionally, the position requires evaluating supplier performance, negotiating contracts, and ensuring compliance with procurement policies to enhance supply chain reliability and reduce operational disruptions.
Responding to breakdowns and providing on-site assistance are essential duties of this position. The individual will diagnose mechanical or technical issues, offer immediate solutions, or coordinate repairs as needed. Field support duties include troubleshooting equipment failures, guiding customers or staff through corrective procedures, and ensuring minimal downtime. Reliability, problem-solving proficiency, and strong communication skills are required to execute these tasks effectively.
Efficiently oversee accident, incident, and safety management protocols to ensure compliance with regulatory standards and organizational policies. Implement and maintain systems to document, investigate, and analyze workplace incidents, while proactively identifying hazards to mitigate risks. Collaborate with cross-functional teams to develop corrective actions and safety initiatives that foster a secure work environment. Monitor safety performance metrics and conduct regular audits to assess adherence to protocols, recommending enhancements where necessary. Foster a culture of safety awareness through training programs and continuous improvement efforts.
F. Records, Reporting & Asset Control is responsible for ensuring the accuracy, integrity, and security of all organizational records, reports, and asset inventories. This function oversees the maintenance of comprehensive documentation, compiles and verifies critical data for regulatory and internal reporting, and implements robust controls to safeguard company assets. Team members in this role manage the lifecycle of records, from creation and storage to retrieval and disposal, while adhering to established policies and compliance standards. Additionally, they generate insightful reports to support strategic decision-making and conduct periodic audits to validate asset accountability and financial alignment.
The position falls within the Operations department, where the primary focus is on ensuring the efficient and effective management of organizational processes and resources. This role demands a strategic approach to overseeing daily operations, implementing best practices, and driving continuous improvement initiatives. Collaboration with cross-functional teams is essential to align operational activities with broader business objectives, while maintaining compliance with established policies and regulatory standards. The ideal candidate will possess strong analytical and problem-solving skills, coupled with the ability to prioritize tasks and manage multiple priorities in a fast-paced environment.
Reports directly to the Finance Manager, serving as a key point of contact for financial oversight and strategic alignment.
Responsibilities include managing a team of 1 to 3 Mechanics/Welders, providing oversight and direction to ensure efficient operations and adherence to safety protocols.
HQ serves as the primary base, with consistent field assignments requiring travel to all operational blocks.
This position is a full-time, permanent role with no end date.
Plan, organize, and oversee all preventive and corrective maintenance activities for the company’s fleet, which includes vehicles, motorcycles, tractors, TLBs, and operational equipment, ensuring timely scheduling and supervision.
To align maintenance activities with key agricultural and operational cycles, ensure all tasks are scheduled in coordination with planting periods, harvesting timelines, fire preparedness phases, and periods of peak operational demand.
Ensure high fleet availability by conducting proactive maintenance and promptly identifying potential mechanical issues.
Evaluate and address repairs by assessing their impact on operational efficiency and safety standards, ensuring timely attention to the most critical issues.
Lead day-to-day workshop activities, ensuring all tasks are executed with maximum efficiency, strict adherence to safety protocols, and compliance with established technical standards.
Diagnose intricate mechanical, hydraulic, and electrical malfunctions, then manage efficient, budget-aware repair solutions.
Supervise mechanics and workshop assistants by delegating tasks, ensuring quality standards, and upholding discipline and safety protocols within the workshop environment.
Offer expert technical support and hands-on mentoring to drivers and machine operators, emphasizing proper equipment maintenance, routine inspections, and accurate fault documentation.
Oversee the inventory of spare parts and consumables to guarantee the availability of essential components, thereby preventing potential operational disruptions.
Responsibilities include ensuring precise inventory documentation, monitoring consumption trends, and optimizing reorder thresholds to sustain operational continuity.
Proactively initiate and monitor requisitions to ensure timely fulfillment before shortages arise, moving beyond reactive responses to demand.
Collaborate with suppliers and service providers to procure parts and services in a cost-efficient and timely manner.
Respond swiftly to vehicle and equipment malfunctions, with immediate readiness for dispatch to distant field sites as necessary.
Assess technical needs and operational priorities to determine whether recovery, repair, or replacement actions are warranted, then oversee the execution of those decisions in a timely and efficient manner.
Provide strategic counsel to Operations regarding fleet constraints or potential hazards that could compromise productivity or jeopardize safety.
Spearhead the swift and decisive technical response to any vehicle or equipment accidents and incidents that may arise.
• Responsible for safeguarding compromised equipment, diagnosing underlying mechanical issues, and aiding in incident investigations.
• Verify that all vehicles returned to service comply with established safety and operational requirements.
You will be responsible for upholding workshop safety protocols, ensuring proper tool utilization, and managing the environmentally responsible disposal of oils, fuels, and waste materials.
Maintain precise records of maintenance activities, service histories, fuel consumption, and repair details for the entire fleet and associated equipment.
Prepare and submit periodic reports to the Operations Manager that detail fleet performance metrics, downtime patterns, spare parts consumption, and potential operational risks.
• Facilitate comprehensive asset tracking and accountability throughout all operational blocks.
REQUIRED SKILLS:
Minimum requirements include a bachelor’s degree in a relevant field, such as business administration, psychology, or human resources. Additionally, candidates must possess at least three years of professional experience in a related role. Strong interpersonal and communication skills are essential for effectively collaborating with teams and stakeholders. Proficiency in Microsoft Office Suite and prior experience with project management tools are also required. The ability to multitask, prioritize workloads, and meet deadlines is crucial for success in this position.
Desirable
Demonstrated proficiency in critical competencies is essential for this role, including strong analytical skills to interpret complex data, exceptional problem-solving abilities to address challenges efficiently, and effective communication to collaborate across teams. The ideal candidate will exhibit leadership qualities to guide projects and teams toward success, along with adaptability to navigate evolving priorities and industry trends. Attention to detail and a commitment to delivering high-quality results are also vital, as is the ability to manage multiple tasks while maintaining precision and timeliness. Proficiency in relevant software or tools specific to the position may be required, and a proactive approach to continuous learning and professional development is highly encouraged.
We seek a highly organized professional to oversee technical and operational functions with precision and efficiency. The ideal candidate will manage critical systems, ensure seamless workflows, and maintain high standards of performance across all operational activities. Responsibilities include monitoring technical infrastructure, optimizing processes, and resolving complex issues to uphold productivity and reliability. Strong analytical skills, technical proficiency, and the ability to collaborate across departments are essential. Prior experience in a similar role and a proven track record of driving operational excellence are required.
Experienced professionals with a proven track record in guiding teams and facilitating seamless collaboration are sought to drive strategic initiatives and oversee cross-functional projects. Responsibilities include uniting diverse stakeholders, aligning team objectives with organizational goals, and fostering an environment of accountability and innovation. Key qualifications encompass exceptional interpersonal skills, the ability to motivate and inspire teams, and a strong aptitude for conflict resolution and decision-making. A minimum of five years in a leadership capacity, along with a track record of successful project execution, is essential. Proficiency in Agile methodologies, change management, and strategic planning is highly advantageous.
Behavioural Attributes
A Higher National Diploma (HND) or comparable qualification, coupled with strong numeracy and literacy abilities, is required.
With a minimum of five years of hands-on experience in vehicle and heavy equipment maintenance, preferably gained in agriculture, forestry, or construction settings.
Demonstrates a successful track record in overseeing and directing a compact workshop or maintenance team.
Accomplished in hands-on diagnostics and repairs for diverse vehicle types, including trucks, motorcycles, light vehicles, tractors, and TLBs.
• Familiarity with fundamental occupational health and safety protocols and principles.
Technical certification demonstrating expertise in automotive mechanics or heavy equipment maintenance is required.
Individuals must possess prior experience in settings involving remote or plantation-based operations.
Prospective candidates must possess a valid motorcycle license and demonstrate proficiency in operating two-wheeled vehicles.
Knowledgeable in diesel engines, petrol engines, hydraulic systems, transmissions, and electrical systems, with extensive practical experience.
Planning and executing preventive maintenance activities is essential to this role. The position involves developing and implementing maintenance schedules to ensure equipment and systems operate at optimal efficiency. Additionally, performing routine inspections and addressing potential issues before they escalate is a key responsibility. The role requires a proactive approach to minimize downtime and extend the lifespan of critical assets.
Proactively oversee the maintenance and operational readiness of all fleet vehicles and equipment to ensure optimal performance and compliance with safety standards. Establish and enforce rigorous inspection protocols, maintenance schedules, and repair procedures to minimize downtime and extend asset lifespan. Collaborate with cross-functional teams to align fleet management strategies with organizational objectives while adhering to budgetary constraints and regulatory requirements. Analyze performance metrics and usage data to identify trends, mitigate risks, and implement cost-efficient upgrades or replacements as needed.
Responsible for overseeing spare parts inventory and managing workshop stock levels to ensure optimal availability and minimize excess.
A mechanical troubleshooter committed to resolving issues in the field, addressing complex challenges with practical solutions to ensure operational efficiency and reliability.
• Proven capability in leading, mentoring, and overseeing mechanics and operators to ensure optimal performance and adherence to safety protocols.
Effective communication must be maintained with Operations, Field Managers, and drivers to ensure alignment and smooth workflow.
Under pressure from both time constraints and demanding field conditions, individuals must demonstrate the ability to make sound, practical decisions efficiently.
Demonstrates a robust commitment to operational accountability and ensures meticulous execution of assigned tasks.
High standards of accountability and dependability are required.
A proactive and solution-oriented mindset is essential for this role.
Safety-conscious and disciplined individuals who demonstrate a strong commitment to maintaining high safety standards and adhering to established protocols.
Maintains composure and provides clear direction during system breakdowns or incidents, ensuring effective resolution.
Able to thrive under challenging field conditions while maintaining flexibility and resilience in dynamic environments.
Interested applicants are invited to submit their applications for consideration. To be considered for this opportunity, please ensure all required materials are prepared and sent in accordance with the specified instructions. Detailed submission guidelines will be provided upon request or can be found in the official posting.
To submit your application, please follow the instructions provided below. Ensure all required documents, such as your resume, cover letter, and any additional materials, are included in your submission. If applicable, provide links to your portfolio or professional profiles. Double-check that your application meets the specified requirements before finalizing and sending it. Late or incomplete applications may not be considered for further review.
Please forward your CV along with a concise cover letter that emphasizes your pertinent experience to [email protected].
Exoplanet Bamboo upholds a steadfast commitment to equal employment opportunities while prioritizing workplace safety, environmental sustainability, and operational excellence.
Qualifications
HND
Experience Required
5 years
