We are seeking a highly motivated and skilled professional to join our team in the role of [Job Title]. The ideal candidate will possess a [specific degree or certification, if applicable], along with [X] years of relevant experience in [industry/field]. Proficiency in [specific software, tools, or methodologies] is essential, and familiarity with [related technologies or processes] is highly desirable.
Key responsibilities include [duty 1], [duty 2], and [duty 3], with a strong emphasis on [specific outcome or skill, e.g., problem-solving, team collaboration, or project management]. The ability to [specific soft skill, e.g., communicate effectively, adapt to changing priorities, or work under tight deadlines] is critical to success in this position. Additionally, the candidate should demonstrate a commitment to [specific value or goal, e.g., continuous learning, innovation, or sustainability].
This role offers the opportunity to [briefly describe career growth, impact, or unique perks], making it an excellent fit for individuals seeking [specific type of professional development or challenge]. If you meet the qualifications and are eager to contribute to our dynamic organization, we encourage you to apply.
Skilled candidates are encouraged to submit their applications for the position of Project Secretary at Winamp Health Research Centre, located in Winamp North Municipality within the Bono-East Region.
The position entails a variety of administrative responsibilities, including managing schedules, coordinating meetings, and maintaining comprehensive records. Additionally, the role requires handling confidential information with discretion, preparing detailed reports, and assisting with event planning as needed. Strong organizational skills, attention to detail, and proficiency in office software are essential for success in this role. Candidates must possess excellent communication abilities to interact with stakeholders at all levels and ensure seamless operations within the department. A bachelor’s degree in a related field is preferred, though relevant experience may be considered in lieu of formal education.
The incumbent will be tasked with fostering effective communication internally and externally, serving as a liaison between the institution and its stakeholders. Key responsibilities will encompass managing incoming and outgoing calls, coordinating meeting schedules, and assisting other staff members as needed.
Full-time contractual employment is offered for this position.
A one-year term with potential for renewal is available for this position.
Handles front desk operations, including greeting guests, managing phone calls, and directing visitors to appropriate departments. Maintains visitor logs, schedules appointments, and assists with administrative tasks such as filing, data entry, and basic bookkeeping. Provides exceptional customer service, ensuring a welcoming and efficient environment for clients, vendors, and staff.
Handle incoming inquiries professionally through both phone and email channels, ensuring timely and accurate responses to meet customer needs and expectations.
Maintain an organized and up-to-date record-keeping system for all files, contacts, and the employee directory to ensure accuracy and accessibility.
Draft correspondences, reports, memoranda, and meeting minutes with precision and professionalism to support executive and administrative functions.
Responsibilities include managing office equipment and supplies, as well as coordinating requisitions to maintain adequate inventory levels.
Provide support to team members by facilitating the organization of calendars, managing appointments, and overseeing routine operational duties.
The professional is responsible for managing the preparation, compilation, and dissemination of correspondence, including messages, memos, and other written communications, ensuring timely and accurate delivery to the appropriate recipients.
Responsible for organizing, updating, and safeguarding all departmental files and records to ensure accuracy, accessibility, and compliance with relevant policies and regulations.
Assist in preparing presentations and compiling reports to support team initiatives and decision-making processes.
Conference calls will be scheduled and managed, while meeting minutes and messages will be accurately documented throughout each session.
Accomplish various administrative duties such as organizing documents and producing copies via photocopying equipment.
You will also execute any additional tasks as directed by KHRC.
*Must possess strong interpersonal and communication skills to collaborate effectively with cross-functional teams and stakeholders. Proven ability to prioritize tasks, manage deadlines, and work efficiently under pressure in a fast-paced environment. Proficiency in [specific software/tools relevant to the role] is essential. Exceptional problem-solving capabilities and attention to detail are critical for identifying solutions and ensuring accuracy. Experience with [industry-specific processes or methodologies] is highly desirable. A commitment to continuous learning and adaptability to evolving technologies and business needs is required. Bachelor’s degree in [relevant field] or equivalent work experience is mandatory.*
A Bachelor’s degree in Secretaryship and Management Studies, conferred by an accredited and reputable institution, is required.
• Minimum of three years’ experience in clerical roles.
• Demonstrated proficiency in commonly used software applications, including but not limited to the Microsoft Office Suite.
Demonstrates strong self-motivation and the capacity to manage tasks and priorities without constant supervision.
Maintaining a polished and professional demeanor in all interactions is essential.
• Demonstrates outstanding proficiency in both written and verbal communication.
• Demonstrated ability to effectively manage and prioritize a comprehensive calendar of activities.
• Demonstrates strong collaboration and interpersonal abilities to effectively work within a group dynamic.
Attention to detail is essential for ensuring accuracy and efficiency in all tasks. A keen eye for detail enables the identification of discrepancies, maintenance of high standards, and adherence to established procedures. This skill is crucial in roles that demand precision, such as data entry, quality control, or compliance monitoring. Individuals who demonstrate strong attention to detail contribute to minimizing errors, streamlining processes, and upholding organizational integrity.
Confidence is a critical attribute for this position. We value candidates who can approach challenges with self-assurance, make decisive choices, and communicate with clarity under pressure. The ideal applicant will embody a strong belief in their abilities while maintaining openness to feedback and collaboration. This role requires the capacity to inspire and lead teams, foster a positive work environment, and navigate ambiguity with poise. Professional experience that demonstrates resilience, adaptability, and unwavering conviction in problem-solving will be essential.
Strong proficiency in organization and efficient time management is required.
Demonstrates a proactive mindset and exercises initiative in driving tasks forward, requiring self-motivation and independent decision-making to achieve objectives efficiently.
Demonstrates strong organizational skills and the capacity to prioritize tasks effectively while handling multiple responsibilities simultaneously.
Interested applicants are encouraged to submit their applications for consideration. Please ensure your application includes a comprehensive resume detailing your professional background and relevant qualifications. Additionally, include a cover letter that outlines your interest in the position and highlights your pertinent experience and skills. Applications should be directed to the designated contact person or department as specified in the job posting. It is essential to adhere to any additional instructions provided regarding submission format, deadlines, or required documentation.
To submit your application, please follow the specified process outlined below. Ensure all required documents and information are included before the designated deadline. Double-check eligibility requirements and qualifications to confirm your suitability for the role. Prepare a well-structured resume and cover letter highlighting relevant experience and skills. Follow the application instructions precisely to avoid any delays or disqualification. Submit your application through the designated portal or email address provided in the job posting.
Applicants must submit a single, consolidated attachment—either a Microsoft Word document or PDF—containing their detailed Curriculum Vitae, Cover Letter, and all relevant certificates to demonstrate their qualifications for the position, valid from June 1, 2026, to June 12, 2026. Applications will only be accepted via the designated portal at https://kintampo-hrc.org/khrc_employment/. Shortlisted candidates will be notified thereafter. To ensure seamless communication, applicants should include their active email addresses and mobile phone numbers in their application letter, along with the contact details of two (2) professional referees, including their functional email addresses and telephone numbers.
Qualifications
BA
Experience Required
3 years
