JOB DESCRIPTION:
Role Purpose
The Workshop Foreman/Supervisor oversees the maintenance, dependability, safety, and peak operational efficiency of all vehicles, motorcycles, and machinery utilized in Exoplanet Bamboo’s plantation and field operations.
This position delivers hands-on technical leadership while overseeing workshop operations, spare parts inventory management, maintenance scheduling, rapid breakdown responses, and seamless coordination with Operations teams. Serving as a linchpin in maintaining operational efficiency, the role is instrumental in reducing downtime, upholding productivity benchmarks, and guaranteeing the safe, compliant operation of fleet and equipment under challenging field conditions.
This position collaborates closely with the Operations Manager and Field Managers to guarantee that equipment readiness aligns with both daily and seasonal operational demands.
Oversee a range of critical tasks, including managing team operations, coordinating project timelines, and ensuring adherence to company policies. Develop and implement strategic initiatives to enhance productivity, efficiency, and employee engagement. Collaborate with cross-functional teams to align departmental goals with organizational objectives. Monitor performance metrics to identify areas for improvement and implement corrective actions as needed. Serve as a key liaison between senior management and staff, facilitating clear communication and fostering a positive work environment. Ensure compliance with industry regulations and company standards while maintaining high ethical and professional standards.
Fleet & Equipment Maintenance Planning and Control involves overseeing and managing the efficient upkeep and operational readiness of all company vehicles and equipment. This role is responsible for developing comprehensive maintenance schedules, ensuring compliance with safety and regulatory standards, and minimizing downtime through proactive inspections and repairs. Key duties include coordinating service intervals, tracking maintenance costs, and implementing preventive maintenance programs to extend asset lifespan. The position requires strong organizational skills, attention to detail, and the ability to work with cross-functional teams to align maintenance activities with operational demands. Additionally, it demands proficiency in maintenance management software and a thorough understanding of industry best practices for equipment reliability and fleet optimization.
Workshop operations and technical oversight encompass a broad range of responsibilities to ensure smooth, efficient, and safe functioning within the facility. This role involves supervising daily activities, managing workflows, and maintaining high standards of productivity while adhering to strict safety protocols and quality control measures. Key duties include coordinating team efforts, troubleshooting technical issues, and implementing process improvements to enhance operational performance. Additionally, the position requires meticulous attention to detail, strong leadership abilities, and proficiency in technical systems to support both staff and equipment needs. Candidates must demonstrate prior experience in workshop management, a deep understanding of technical supervision, and the capability to uphold compliance with industry regulations.
Inventory, spares, and supplier management responsibilities encompass overseeing stock levels, managing spare parts inventory, and maintaining supplier relationships to ensure timely procurement and availability of essential components. This role requires meticulous tracking of inventory data, coordinating with suppliers to secure favorable terms, and implementing strategies to minimize shortages while optimizing costs. Additionally, it involves evaluating supplier performance, negotiating contracts, and ensuring compliance with organizational procurement policies. Strong analytical skills and attention to detail are crucial for maintaining efficient supply chain operations and mitigating potential disruptions.
We offer a comprehensive breakdown response and field support function, ensuring timely and effective resolution of technical issues in the field. Our team is responsible for troubleshooting complex problems, providing on-site assistance, and delivering detailed diagnostics to restore operational efficiency. To qualify, candidates must possess strong analytical skills, proficiency in relevant technical tools, and the ability to work under pressure. Additionally, excellent communication and problem-solving abilities are essential to liaise with stakeholders and document findings accurately. This role demands adaptability to evolving technical challenges and a commitment to maintaining high service standards.
Accident, Incident, and Safety Management entails overseeing the identification, investigation, and resolution of workplace accidents, incidents, and potential hazards to ensure a secure and compliant work environment. This role involves developing and implementing robust safety protocols, conducting thorough risk assessments, and providing ongoing training to mitigate risks. Additionally, it requires maintaining meticulous records, analyzing incident trends, and collaborating with relevant stakeholders to foster a culture of safety and continuous improvement. The position demands strong analytical skills, attention to detail, and the ability to communicate effectively with all levels of the organization.
F. Records, Reporting & Asset Control oversees the meticulous management of organizational records, ensuring compliance with regulatory standards and internal policies. This role is responsible for maintaining accurate, up-to-date documentation, generating detailed reports, and safeguarding company assets through systematic tracking and audits. Key responsibilities include verifying data integrity, facilitating audits, and implementing efficient processes to streamline record-keeping and asset monitoring. The position demands strong attention to detail, proficiency in data management systems, and adherence to stringent confidentiality protocols. Candidates should possess relevant experience in records administration, audit support, or asset control, along with a keen ability to analyze information and resolve discrepancies promptly.
The position is situated within the Operations department, where the individual will be responsible for overseeing and coordinating key processes to ensure efficiency and effectiveness in daily functions.
The position requires direct supervision and oversight from the Finance Manager, to whom all essential tasks and performance metrics will be reported.
Responsible for supervising a team of 1 to 3 Mechanics/Welders.
• Position involves primary operations at headquarters, complemented by frequent field deployments to all active sites.
We are seeking a full-time, permanent professional to join our team, offering long-term stability and growth opportunities within a dynamic and supportive work environment.
Plan, organize, and oversee both preventive and corrective maintenance programs for the company’s fleet of vehicles, including cars, motorcycles, tractors, TLBs, and operational equipment.
Ensure maintenance activities are synchronized with planting cycles, harvesting schedules, fire preparedness intervals, and periods of peak operational demand.
Demonstrate a proactive approach to fleet management by performing regular maintenance and promptly addressing any mechanical issues to maximize vehicle uptime.
Prioritize repair tasks by evaluating their operational criticality and safety implications to ensure timely and effective resolution of issues.
Spearhead the planning and execution of daily workshop activities, guaranteeing adherence to operational efficiency, stringent safety protocols, and established technical benchmarks.
Diagnose intricate mechanical, hydraulic, and electrical malfunctions while ensuring efficient, budget-conscious repair solutions are implemented.
Oversee a team of mechanics and workshop assistants by delegating tasks, ensuring high-quality output, and upholding strict adherence to safety protocols and workplace discipline.
Offer expert technical support and hands-on training to drivers and machine operators, focusing on proper equipment maintenance, conducting daily inspections, and accurately documenting any faults or issues.
Oversee the inventory of spare parts and consumables to maintain a consistent supply of critical components, thereby preventing operational disruptions.
Accurately maintain stock records, monitor usage rates, and ensure optimal reorder levels are consistently upheld.
Proactively initiate and monitor requisitions to ensure timely availability of materials, preventing reactive responses to potential shortages.
• Coordinate with vendors and service partners to procure components and solutions in a timely and budget-conscious manner.
Respond quickly to vehicle and equipment malfunctions, including when deployment to distant field locations is necessary.
Evaluate technical findings and operational priorities to determine whether recovery, repair, or replacement actions should be initiated.
Advise the Operations team regarding any fleet-related constraints or potential hazards that could compromise productivity or pose safety concerns.
Exercise primary responsibility for the prompt technical response to vehicular and equipment-related accidents or incidents.
Secure compromised equipment, diagnose underlying mechanical issues, and assist in incident investigations.
Ensure that all vehicles restored to service adhere to rigorous safety and operational criteria.
Enforce adherence to workshop safety protocols, ensure correct utilization of tools, and manage the environmentally responsible disposal of oils, fuel, and waste materials.
Maintain meticulous records of maintenance logs, service histories, fuel consumption, and repair documentation for all fleet vehicles and equipment.
Prepare and submit periodic reports to the Operations Manager that detail fleet condition, downtime patterns, parts consumption, and potential upcoming risks.
Provide oversight for the monitoring and maintenance of asset inventory and accountability within every operational unit.
Required Competencies:
The ideal candidate will possess a robust portfolio of technical and interpersonal abilities to excel in this role. Proficiency in [specific software/tools, e.g., Python, SQL, Adobe Creative Suite] is essential, alongside strong analytical capabilities for interpreting data and generating actionable insights. Exceptional communication skills are necessary to collaborate effectively with cross-functional teams and convey complex information clearly. Attention to detail is paramount to ensure accuracy in deliverables, while the ability to prioritize tasks efficiently under tight deadlines is equally critical. Familiarity with industry-specific methodologies or frameworks is a valuable asset, as is a commitment to continuous learning and adaptability in a dynamic work environment.
Minimum qualifications include a bachelor’s degree in a relevant field, along with at least three years of professional experience in a comparable role. Strong proficiency in industry-standard software and tools is essential, alongside excellent communication and organizational skills. Candidates must demonstrate the ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment. Additional requirements may include certifications or specialized training, depending on the position.
Desirable
Demonstrated proficiency in critical competencies essential for success in this role, including strategic thinking, problem-solving, and adaptability to evolving business demands. Strong interpersonal and communication skills are required to foster collaboration and build effective relationships across diverse teams. Proven ability to prioritize tasks, manage multiple projects efficiently, and deliver results within tight deadlines is mandatory. Additionally, a commitment to continuous learning and professional development is expected to stay aligned with industry trends and technological advancements. Familiarity with industry-specific tools, methodologies, and best practices is highly desirable to enhance productivity and innovation.
We seek a highly skilled professional to oversee both technical and operational functions, ensuring seamless coordination between systems and processes. The ideal candidate will possess extensive experience in managing technical infrastructure alongside daily operational tasks, with a strong ability to optimize efficiency and drive productivity. Responsibilities include maintaining robust technical systems, troubleshooting issues, and implementing improvements to enhance performance. Additionally, they will lead operational workflows, streamline procedures, and ensure adherence to best practices. A proven track record in both technical and operational domains, along with exceptional problem-solving skills, is essential for success in this role.
Demonstrates strong leadership abilities and effectively coordinates tasks and teams to achieve organizational objectives.
Behavioural Attributes
A Higher National Diploma (HND) or an equivalent qualification, combined with strong numeracy and literacy abilities, is required.
With a minimum of five years of hands-on experience in vehicle and heavy equipment maintenance, preferably in agriculture, forestry, or construction settings.
Demonstrates a solid track record of directing or overseeing a compact workshop or maintenance crew.
Proven expertise in diagnosing and repairing a diverse range of vehicles, including trucks, motorcycles, light vehicles, tractors, and TLBs.
Demonstrates familiarity with fundamental occupational health and safety principles and protocols.
• Holds a formal technical certification in automotive mechanics or heavy equipment maintenance.
Individuals with a proven track record in remote or plantation-driven work environments are encouraged to apply. Candidates must possess hands-on experience navigating the challenges and operational demands of such settings.
• Proficiency in operating a motorcycle is essential.
Professionals should possess extensive practical experience with diesel engines, gasoline engines, hydraulic systems, transmissions, and electrical systems.
Plan and carry out all preventive maintenance tasks to ensure optimal performance and reliability of equipment. Develop detailed maintenance schedules and systematically execute inspections, adjustments, and repairs to prevent potential failures and extend the lifespan of machinery.
• Overseeing the management of fleet and equipment readiness to ensure optimal operational efficiency and reliability.
• Oversight of spare parts and workshop inventory to ensure optimal stock levels and availability.
Field-based mechanical problem resolution requires hands-on expertise in diagnosing and addressing mechanical issues in operational environments. The role necessitates the ability to analyze equipment failures, perform root cause investigations, and implement effective corrective measures to restore functionality. Strong technical knowledge of mechanical systems, coupled with practical troubleshooting skills, is essential for ensuring minimal downtime and optimal performance. Candidates should demonstrate proficiency in using diagnostic tools, interpreting technical manuals, and collaborating with cross-functional teams to resolve complex mechanical challenges efficiently.
Proficient in leading and mentoring mechanics and equipment operators to ensure optimal performance and adherence to safety protocols.
Maintain open and effective communication channels with Operations, Field Managers, and drivers to ensure seamless coordination and alignment on key initiatives.
Making sound, timely decisions in high-pressure field environments is essential.
Exhibits a rigorous commitment to operational accountability and ensures meticulous execution of assigned responsibilities.
We maintain a strong emphasis on accountability and dependability.
A proactive and solution-driven mindset is required to excel in this role, demonstrating an ability to anticipate challenges and implement effective resolutions efficiently.
Demonstrates a strong commitment to maintaining a safe work environment and adheres rigorously to established safety protocols and procedures. Exhibits exceptional self-discipline, ensuring consistent compliance with organizational standards and regulations while prioritizing the well-being of oneself and others.
Experienced individuals must maintain composure and exercise sound judgment in high-pressure situations, such as equipment failures or operational disruptions.
Able to maintain performance and composure amidst varying and often challenging field conditions, demonstrating both resilience and adaptability.
To submit your application, please adhere to the following process: Prepare a comprehensive application package, including a detailed resume, a tailored cover letter, and any relevant supporting documents. Ensure all materials are formatted clearly and professionally, reflecting your qualifications and alignment with the role. Address your application to the designated contact person or hiring manager, if specified, and submit it through the designated platform or method outlined in the job posting. Late or incomplete applications will not be considered.
To apply for this position, please submit your resume and cover letter via email to [email address] or through the company’s online application portal by [application deadline]. Ensure your application includes a detailed summary of your qualifications, relevant work experience, and any certifications that align with the role’s requirements. Include a minimum of three professional references, and address your submission to the hiring manager, [Hiring Manager’s Name], if available. Late or incomplete applications will not be considered.
Please forward your CV along with a concise cover letter that emphasizes your pertinent professional background to [email protected].
Exoplanet Bamboo upholds a commitment to equal opportunity employment, prioritizing safety, sustainability, and operational excellence.
Qualifications
HND
Experience Required
5 years
